## **Trustees’ Annual Report for the period** **From 01/08/2023 Period start date To 31/07/2024 Period end date** **Charity name:Sir Thomas Rich’s PTFA** ## **Charity registration number: 1160414** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of pupils in the school, in
particular by:
- developing effective relationships between the staff,
parents
- and others associated with the school;
- engaging in activities to provide facilities, equipment or
funds which support the
school and advance the education of thepupils| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|All of our activities are planned with reference to the Charity
Commission's Guidance
on Public Benefit. We manage and staff the school Uniform
shop, organise fund
raising activities and provide refreshments at school events
and sporting fixtures.
Our activities facilitate social interaction between parents
and staff & raise funds.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|See statements above (under Para 1.17 and 1.19)| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|All available funds are granted to the school at the request
of teachers and the Headmaster, with his guidance and the
agreement of the trustees.| |Policy on social investment
including program related
investment|Para 1.38|We retain sufficient funds at the bank to satisfy the cash-
flow requirements of the Uniform shop, to cover the up-front
costs of fundraising activities and to meet our monthly
leasing commitments on 2 minibuses we are leasing on
behalf of the school.| |Contribution made by
volunteers|Para 1.38|All of our Committee Members and volunteers give many
hours of their time (free of charge, in pursuance of our
objects and we are extremely grateful to them for their
commitment, and also to the parents and others who
support our fundraising events.| |||| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Parents’ Association at Sir Thomas Rich’s is thriving, in
terms of funds being raised for the school.
This is predominantly from the onsite uniform shop which is
run by a core team if Trustees and shop volunteers.
We also organise various events throughout the school
year but are mindful not to overload the parents and to also
take the needs of the school timetable into consideration.
We held two quiz nights which are always popular and well
attended, we run a BBQ and bar at the annual sports night
which is a fun and successful afternoon/evening, we
continue the clothes recycling from the permanent onsite
clothes bank and support the school with their events –
spring and summer concert, jazz night and the production
of Joseph.
The uniform shop continues to provide an excellent service
to parents throughout the year This is staffed entirely by
volunteers and requires significant time and planning to
ensure the correct uniform is available to all pupils when
needed. We continue to use the online website and shop
with orders able to be collected at set hours through the
week. Previously owned uniform also provides parents with
a greater choice of uniform items at a reduced cost.
We continue to run the popular 100 club and easy
fundraising helps add to our income.
We also have closed Facebook groups for parents of
students and now have a group to cover all years 7-13, we
will create an alumni group from the leaving year 13
students.
We continue to fund the leases for two minibuses for the
school. We provided an additional grant of £1094 to the
school. We are still considering our options for purchasing a
minibus but there is a change of head for the coming year
and he may have different ideas on how he wishes us to
support the school.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We increased our funds by £33,378 during this year| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|At all times, we aim to hold at least £10,000 cash reserves
at the bank for cash-flow purposes, which sometimes needs
to be higher to meet Uniform shop purchasing
commitments. Monies in excess of these reserves retained
are granted to the school subject to approval by the
committee. We may need to purchase some minibuses so
we are| |Amount of reserves held|Para 1.22|£175,716, but this includes stock held in the uniform
shop of £33,416| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our primary source of on-going income is from the School
Uniform Shop which provides funds all year round with a
peak at the start of the academic year. The "100
Club", monthly "subscriptions" and monies raised via
"Easyfundraising" also provide a regular income. Other
fundraising events are spread throughout the year.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Our financial support to the school has benefited specific
departments where needed
and also the whole school community generally.| |A description of the principal
risks facing the charity|Para 1.46|None identified| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election at AGM held annually in October
or November| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The Parents' Association uses the school's Safeguarding &
Child Protection Policy, ensuring in particular during
Uniform Measuring sessions & Uniform Shop opening times
that at least 2 adults are present and that any physical
contact with the young people is minimal and appropriate.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|All trustees are volunteers and receive no
remuneration or other benefits.| |Other||| ## **Reference and Administrative details** |Charity name|Sir Thomas Rich’s PTFA| |---|---| |Other name the charity uses|STR PTFA| |Registered charity number|1160414| |Charity’s principal address|Sir Thomas Rich's School
Oakleaze
Gloucester
Gloucestershire
GL2 0LF| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||KerryCanning|Chair||| ||Paula Turner|Treasurer||| ||Dawn Davis|Secretary||| ||Elisa Jordan|Asst Chair||| ||Sarah Cripps|||| ||Philimena Canning|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|n/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|n/a| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |Auditor/
Accountant|
Harper Sheldon|Midway House, Staverton Technology Park, Herrick Way, Staverton,
Cheltenham, Glos, GL51 6TQ| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**|**Signature(s)**|| |---|---|---| |**Full name(s)**|**Full name(s)**Kerry Williams|Paula Turner| |**Position (eg Secretary,**|Chair|| |**Chair, etc)**||| |||| |**Date**|20/06/2025|20/06/2025| |Charity No
(if any)
**1160414**
Period start date
**01/08/2023**
**To**
Period end
date
**31/07/2024**
**Recommended categories by activity**
Guidance Notes
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**£**
**£**
**Incoming resources (Note 3)**
F01
F02
F03
F04
**Income and endowments from:**
**Sir Thomas Rich's PTFA**
Annual accounts for the period
**Section A Statement of financial activities**
_————————
FOR ENGLAND AND WALES|Charity No
(if any)
**1160414**
Period start date
**01/08/2023**
**To**
Period end
date
**31/07/2024**
**Recommended categories by activity**
Guidance Notes
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**£**
**£**
**Incoming resources (Note 3)**
F01
F02
F03
F04
**Income and endowments from:**
**Sir Thomas Rich's PTFA**
Annual accounts for the period
**Section A Statement of financial activities**
_————————
FOR ENGLAND AND WALES|Charity No
(if any)
**1160414**
Period start date
**01/08/2023**
**To**
Period end
date
**31/07/2024**
**Recommended categories by activity**
Guidance Notes
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**£**
**£**
**Incoming resources (Note 3)**
F01
F02
F03
F04
**Income and endowments from:**
**Sir Thomas Rich's PTFA**
Annual accounts for the period
**Section A Statement of financial activities**
_————————
FOR ENGLAND AND WALES|Charity No
(if any)
**1160414**
Period start date
**01/08/2023**
**To**
Period end
date
**31/07/2024**
**Recommended categories by activity**
Guidance Notes
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**£**
**£**
**Incoming resources (Note 3)**
F01
F02
F03
F04
**Income and endowments from:**
**Sir Thomas Rich's PTFA**
Annual accounts for the period
**Section A Statement of financial activities**
_————————
FOR ENGLAND AND WALES|Charity No
(if any)
**1160414**
Period start date
**01/08/2023**
**To**
Period end
date
**31/07/2024**
**Recommended categories by activity**
Guidance Notes
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**£**
**£**
**Incoming resources (Note 3)**
F01
F02
F03
F04
**Income and endowments from:**
**Sir Thomas Rich's PTFA**
Annual accounts for the period
**Section A Statement of financial activities**
_————————
FOR ENGLAND AND WALES|Charity No
(if any)
**1160414**
Period start date
**01/08/2023**
**To**
Period end
date
**31/07/2024**
**Recommended categories by activity**
Guidance Notes
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**£**
**£**
**Incoming resources (Note 3)**
F01
F02
F03
F04
**Income and endowments from:**
**Sir Thomas Rich's PTFA**
Annual accounts for the period
**Section A Statement of financial activities**
_————————
FOR ENGLAND AND WALES|Charity No
(if any)
**1160414**
Period start date
**01/08/2023**
**To**
Period end
date
**31/07/2024**
**Recommended categories by activity**
Guidance Notes
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**£**
**£**
**Incoming resources (Note 3)**
F01
F02
F03
F04
**Income and endowments from:**
**Sir Thomas Rich's PTFA**
Annual accounts for the period
**Section A Statement of financial activities**
_————————
FOR ENGLAND AND WALES|Charity No
(if any)
**1160414**
Period start date
**01/08/2023**
**To**
Period end
date
**31/07/2024**
**Recommended categories by activity**
Guidance Notes
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**£**
**£**
**Incoming resources (Note 3)**
F01
F02
F03
F04
**Income and endowments from:**
**Sir Thomas Rich's PTFA**
Annual accounts for the period
**Section A Statement of financial activities**
_————————
FOR ENGLAND AND WALES|Charity No
(if any)
**1160414**
Period start date
**01/08/2023**
**To**
Period end
date
**31/07/2024**
**Recommended categories by activity**
Guidance Notes
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**£**
**£**
**Incoming resources (Note 3)**
F01
F02
F03
F04
**Income and endowments from:**
**Sir Thomas Rich's PTFA**
Annual accounts for the period
**Section A Statement of financial activities**
_————————
FOR ENGLAND AND WALES|Charity No
(if any)
**1160414**
Period start date
**01/08/2023**
**To**
Period end
date
**31/07/2024**
**Recommended categories by activity**
Guidance Notes
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**£**
**£**
**Incoming resources (Note 3)**
F01
F02
F03
F04
**Income and endowments from:**
**Sir Thomas Rich's PTFA**
Annual accounts for the period
**Section A Statement of financial activities**
_————————
FOR ENGLAND AND WALES|**Prior year**
**funds**
**£**
F05
an| |---|---|---|---|---|---|---|---|---|---|---| |Donations and legacies||S01|4,569||-|||-|**4,569**|5,532| |Charitable activities||S02|-||-|||-|**-**|-| |Other trading activities||S03|10,633||-|||-|**10,633**|12,434| |Investments||S04|1,603||-|||-|**1,603**|743| |Separate material item of income||S05|84,273||-|||-|**84,273**|87,734| |Other||S06|-||-|||-|**-**|-| |**_Total_**||S07|**101,078**||**-**|||**-**|**101,078**|**106,443**| |**Resources expended (Note 6)**
**Expenditure on:**||||||||||| |Raising funds||S08|3,174||-|||-|**3,174**|3,474| |Charitable activities||S09|-||-|||-|**-**|-| |Separate material item of expense||S10|-||-|||-|**-**|| |Separate material item of expense - Cost of Uniform Sold||S10|54,557||-|||-|**54,557**|60,830| |Separate material item of expense - Minibus leases||S10|7,736||-|||-|**7,736**|7,935| |Separate material item of expense - Donations to Sir Thomas Rich's School||S10|1,094||-|||-|**1,094**|500| |Separate material item of expense - Refreshments||S10|19||-|||-|**19**|60| |Other||S11|1,120||-|||-|**1,120**|1,191| |**_Total_**||S12|**67,700**||**-**|||**-**|**67,700**|**73,990**| |||||||||||| |**Net income/(expenditure) before investment**
**gains/(losses)**||S13|**33,378**||**-**|||**-**|**33,378**|**32,453**| |Net gains/(losses) on investments||S14|-||-|||-|**-**|-| |**Net income/(expenditure)**||S15|**33,378**||**-**|||**-**|**33,378**|**32,453**| |**Extraordinary items**||S16|-||-|||-|**-**|-| |**Transfers between funds**||S17|-||-|||-|**-**|-| |**Other recognised** **gains/(losses):**||||||||||| |Gains and losses on revaluation of fixed assets for the charity’s own use|Gains and losses on revaluation of fixed assets for the charity’s own use|S18|-||-|||-|**-**|-| |Other gains/(losses)||S19|-||-|||-|**-**|-| |**_Net movement in funds_**||S20|**33,378**||**-**|||**-**|**33,378**|**32,453**| |**_Reconciliation of funds:_**||||||||||| |Total funds brought forward||S21|142,338||-|||-|**142,338**|109,885| |**_Total funds carried forward_**||S22|**175,716**||**-**|||**-**|**175,716**|**142,338**| ## **Section B Balance sheet** **----- Start of picture text -----**
||||||| |---|---|---|---|---|---| |Restricted| |Unrestricted|income|Endowment|Total this|Total last| |funds|funds|funds|year|year| |£|£|£|£|£| |Fixed assets|F01|F02|F03|F04|F05| |Intangible assets (Note 15)|B01|-|- -|-|-| |Tangible assets (Note 14)|B02|-|- -|-|-| |Heritage assets (Note 16)|B03|-|- -|-|-| |Investments (Note 17)|B04|- - -|-|-| |Total fixed assets|B05|-|- -|-|-| |===| |Current assets| |Stocks (Note 18)|B06|33,416|- -|33,416|34,140| |Debtors (Note 19)|B07|1,923 - -|1,923|1,627| |Investments (Note 17.4)|B08|-|- -|-|-| |Cash at bank and in hand (Note 24)|B09|145,281|- -|145,281|109,943| |Total current assets|B10|180,620|- -|180,620|145,710| |=a| |Creditors: amounts falling due within| |one year (Note 20)|B11|4,904 - -|4,904|3,372| |Net current assets/(liabilities)|B12|175,716|- -|175,716|142,338| |——| |Total assets less current liabilities|B13|175,716|- -|175,716|142,338| |Creditors: amounts falling due after| |one year (Note 20)|B14|- - -|-|-| |Provisions for liabilities|B15|-|- -|-|-| |Total net assets or liabilities|B16|175,716 - -|175,716|142,338| |————| |Funds of the Charity| |Endowment funds (Note 27)|B17|-|-|-| |Restricted income funds (Note 27)|B18|-|-|-| |Unrestricted funds|B19|175,716|-|175,716|142,338| |Revaluation reserve|B20|-| |Total funds|B21|175,716|- -|175,716|142,338| |=F|LE| |Signed by one or two trustees on behalf of|Date of| |all the trustees|approval| |es|Signature|Print Name|dd/mm/yyyy| |Kerry Canning|04/05/2025| |ee|Paula Turner|04/05/2025| **----- End of picture text -----**
CC17a (Excel) 12/06/2025 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trustees Cliaiily Ndine Sir TY￿1(As Iich's P TFA On accounts for the year ended 31 T￿L￿ IOILV Charity no (if any) Set out on pages I report to the truslees on my examination of the accounts of the above charity ("the Trust") for the year ended 31 0? As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). Responsibilities and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent IThe charity's gross income exceeded £250,000 and l am qualrfied to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]l. Delete [ ] if not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in. any material respect.. Ihe accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records,. or the accounts did not comply wth the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackels if they do not apply. Signed: Date: lo If Ivl, Name: Relevant professional qualificationls) or body F.C,N IER Oct 2018 (if anyl: Address: Sectlon B Disclosure Only complete if the examiner needs to highlight malerial matters of concern (see CC32, Independent examination of charity accounts= directions and guidance for examiners). Glve here brief details of any items that the examiner wishes to disclose. IER Oct 2018