Trustees’ Annual Report for the period
From 01/08/2022 Period start date To Charity name:Sir Thomas Rich’s PTFA
31/07/2023 Period end date
Charity registration number: 1160414
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of pupils in the school, in particular by: - developing effective relationships between the staff, parents - and others associated with the school; - engaging in activities to provide facilities, equipment or funds which support the school and advance the education of the pupils |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
All of our activities are planned with reference to the Charity Commission's Guidance on Public Benefit. We manage and staff the school Uniform shop, organise fund raising activities and provide refreshments at school events and sporting fixtures. Our activities facilitate social interaction between parents and staff & raise funds. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | See statements above (under Para 1.17 and 1.19) |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | All available funds are granted to the school at the request of teachers and the Headmaster, with his guidance and the agreement of the trustees. |
| Policy on social investment including program related investment |
Para 1.38 | We retain sufficient funds at the bank to satisfy the cash-flow requirements of the Uniform shop, to cover the up-front costs of fundraising activities and to meet our monthly leasing commitments on 2 minibuses we are leasing on behalf of the school. |
| Contribution made by volunteers |
Para 1.38 | All of our Committee Members and volunteers give many hours of their time (free of charge, in pursuance of our objects and we are extremely grateful to them for their commitment, and also to the parents and others who support our fundraising events. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Parents’ Association at Sir Thomas Rich’s is thriving, in terms of funds being raised for the school. This is predominantly from the onsite uniform shop which is run by a core team if Trustees and shop volunteers. We also organise various events throughout the school year but are mindful not to overload the parents and to also take the needs of the shool timetable into consideration. We held two quiz nights which are always popular and well attended, we held raffles and continued the clothes recycling from the permanent onsite clothes bank The uniform shop continues to provide an excellent service to parents throughout the year This is staffed entirely by volunteers and requires significant time and planning to ensure the correct uniform is available to all pupils when needed. We continue to use the online website and shop with orders able to be collected at set hours through the week. Previously owned uniform also provides parents with a greater choice of uniform items at a reduced cost. We continue to run the popular 100 club and easy fundraising helps add to our income. We also offer a BBQ and bar at the annual sports evening which always proves popular. We also have closed Facebook groups for parents of students and now have a group to cover all years 7-13, we will create an alumni group from the leaving year 13 students. We continue to fund the leases for two minibuses for the school. We didn’t grant any additional funds to the school ths year as we may look to purchase a minibus rather than lease and we would need all available reserves to be able to do this. We obtained a quote for £31,000. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We increased our funds by £32,833 during this year |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | At all times, we aim to hold at least £10,000 cash reserves at the bank for cash-flow purposes, which sometimes needs to be higher to meet Uniform shop purchasing commitments. Monies in excess of these reserves retained are granted to the school subject to approval by the committee. We may need to purchase some minibuses so we are |
| Amount of reserves held | Para 1.22 | £142,338, but this includes stock held in the uniform shop of £34,140 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our primary source of on-going income is from the School Uniform Shop which provides funds all year round with a peak at the start of the academic year. The "100 Club", monthly "subscriptions" and monies raised via "Easyfundraising" also provide a regular income. Other fundraising events are spread throughout the year. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Our financial support to the school has benefited specific departments where needed and also the whole school community generally. |
| A description of the principal risks facing the charity |
Para 1.46 | None identified |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election at AGM held annually in October or November |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The Parents' Association uses the school's Safeguarding & Child Protection Policy, ensuring in particular during Uniform Measuring sessions & Uniform Shop opening times that at least 2 adults are present and that any physical contact with the young people is minimal and appropriate. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | All trustees are volunteers and receive no remuneration or other benefits. |
| Other |
Reference and Administrative details
| Charity name | Sir Thomas Rich’s PTFA |
|---|---|
| Other name the charity uses | STR PTFA |
| Registered charity number | 1160414 |
| Charity’s principal address | Sir Thomas Rich's School Oakleaze Gloucester Gloucestershire GL2 0LF |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| KerryCanning | Chair | |||
| Paula Turner | Treasurer | |||
| Dawn Davis | Secretary | |||
| Elisa Jordan | Asst Chair | |||
| Sarah Cripps | ||||
| Philimena Canning | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
n/a |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
n/a |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
n/a |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Auditor/ Accountant |
Harper Sheldon |
Midway House, Staverton Technology Park, Herrick Way, Staverton, Cheltenham, Glos, GL51 6TQ |
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Kerry Williams | Paula Turner | |
Chair |
||
| 30/06/2024 30/06/2024 |
||
| 30/06/2024 |
| Charity No (if any) 1160414 Period start date 01/08/2022 To Period end date 31/07/2023 Sir Thomas Rich's PTFA Annual accounts for the period |
Charity No (if any) 1160414 Period start date 01/08/2022 To Period end date 31/07/2023 Sir Thomas Rich's PTFA Annual accounts for the period |
Charity No (if any) 1160414 Period start date 01/08/2022 To Period end date 31/07/2023 Sir Thomas Rich's PTFA Annual accounts for the period |
||
|---|---|---|---|---|
| Section A | Statement of financial activities | |||
| Recommended categories by activity Guidance Notes Incoming resources (Note 3) Income and endowments from: Donations and legacies S01 Charitable activities S02 Other trading activities S03 Investments S04 Separate material item of income S05 Other S06 S07 Resources expended (Note 6) Expenditure on: Raising funds S08 Charitable activities S09 Separate material item of expense S10 Separate material item of expense - Cost of Uniform Sold S10 Separate material item of expense - Minibus leases S10 Separate material item of expense - Donations to Sir Thomas Rich's School S10 Separate material item of expense - Refreshments S10 Other S11 S12 S13 Net gains/(losses) on investments S14 S15 Extraordinary items S16 S17 S18 Other gains/(losses) S19 S20 Reconciliation of funds: S21 S22 1 Total Net movement in funds Total funds brought forward Total funds carried forward Total Net income/(expenditure) before investment gains/(losses) Net income/(expenditure) Transfers between funds Other recognised gains/(losses): Gains and losses on revaluation of fixed assets for the charity’s own use |
Unrestricted funds Restricted income funds Endowment funds Total funds £ £ £ £ F01 F02 F03 F04 5,532 - - 5,532 - - - - 12,434 - - 12,434 743 - - 743 87,734 - - 87,734 - - - - |
Prior year funds £ F05 |
||
| 5,009 - 10,281 44 87,089 - |
||||
| 106,443 - - 106,443 |
102,423 | |||
| 3,474 - - 3,474 - - - - - - - - 60,830 - - 60,830 7,935 - - 7,935 500 - - 500 60 - - 60 1,191 - - 1,191 |
||||
| 3,161 - 61,168 7,944 11,237 - 1,230 |
||||
| 73,990 - - 73,990 |
84,740 | |||
| 32,453 - - 32,453 |
17,683 | |||
| - - - - |
- | |||
| 32,453 - - 32,453 |
17,683 | |||
| - - - - - - - - - - - - - - - - |
- - |
|||
| - - |
||||
| 32,453 - - 32,453 |
17,683 | |||
| S21 S22 |
109,885 - - 109,885 |
92,202 | ||
| 142,338 - - 142,338 |
109,885 | |||
31/05/2024
Section B Balance sheet
| Guidance Notes Fixed assets Intangible assets (Note 15) B01 Tangible assets (Note 14) B02 Heritage assets (Note 16) B03 Investments (Note 17) B04 Total fixed assets B05 Current assets Stocks (Note 18) B06 Debtors (Note 19) B07 Investments (Note 17.4) B08 Cash at bank and in hand (Note 24) B09 Total current assets B10 Creditors: amounts falling due within one year (Note 20) B11 Net current assets/(liabilities) B12 Total assets less current liabilities B13 Creditors: amounts falling due after one year (Note 20) B14 Provisions for liabilities B15 Total net assets or liabilities B16 Funds of the Charity Endowment funds (Note 27) B17 Restricted income funds (Note 27) B18 Unrestricted funds B19 Revaluation reserve B20 Total funds B21 Signed by one or two trustees on behalf of all the trustees |
Unrestricted funds £ F01 - - - - |
Restricted income funds £ F02 - - - - |
Endowment funds Total this year £ £ F03 F04 - - - - - - - - |
Total last year £ F05 |
|---|---|---|---|---|
| - - - - |
||||
| - | - | - - | - | |
| 34,140 1,627 - 109,943 |
- - - - |
- 34,140 - 1,627 - - - 109,943 |
||
| 30,526 8,529 - 72,870 |
||||
| 145,710 | - | - 145,710 | 111,925 | |
| 2,040 | ||||
| 3,372 | - | - 3,372 | ||
| 142,338 | - | - 142,338 | 109,885 | |
| 142,338 | - | -142,338 | 109,885 | |
| - - |
||||
| - - |
- - |
- - - - |
||
| 142,338 | - | - 142,338 |
109,885 | |
| - 142,338 |
- | - - - 142,338 - |
||
| - - 109,885 |
||||
| 142,338 | - | - 142,338 | 109,885 | |
| Signature | Kerry Canning Paula Turner Print Name |
Date of approval dd/mm/yyyy 31/05/2024 31/05/2024 |
31/05/2024
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examlner's Report Report to the trusteesl members of chatY Narne On accounts forthe year ended Charity no (if any) 31 LO Set out on pages Irem6mber ID induJ2the pa9e nnbel$ of addilioiial sheets) I report lo the trustees on my examination of the accounts of the above charity I'lhe Trustrl for the year ended.. Oh 12Q£. Responsibllities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {'the Acl). I report in respect of my examination of the Trust's accounts carried OErt under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Direcb'ons given by the Charity Commission under section 145(5){b) of the Aet. I have completed my examination. I conffrm that no material rnatters have come to my attention (other than that disclosed below.) in connection with the exatnination which gives me cause to believe that in, any material respect". accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounl'ng records Independent examiner's statement I have no Concerns and have come across no other matters in connection with the exarninalion to which attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Please delete tho words in the br8ckets if they do not apply. Signed.. Date.. Name: P-08 tli Relevant professional qualification{sl or body Fcc Address: s(eKsdi QL IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (seè CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018