## **Trustees’ Annual Report for the period** **From 01/08/2022 Period start date To Charity name:Sir Thomas Rich’s PTFA** ## **31/07/2023 Period end date** **Charity registration number: 1160414** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of pupils in the school, in particular
by:
- developing effective relationships between the staff, parents
- and others associated with the school;
- engaging in activities to provide facilities, equipment or
funds which support the
school and advance the education of the pupils| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|All of our activities are planned with reference to the Charity
Commission's Guidance
on Public Benefit. We manage and staff the school Uniform
shop, organise fund
raising activities and provide refreshments at school events
and sporting fixtures.
Our activities facilitate social interaction between parents and
staff & raise funds.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|See statements above (under Para 1.17 and 1.19)| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|All available funds are granted to the school at the request of
teachers and the Headmaster, with his guidance and the
agreement of the trustees.| |Policy on social investment
including program related
investment|Para 1.38|We retain sufficient funds at the bank to satisfy the cash-flow
requirements of the Uniform shop, to cover the up-front costs
of fundraising activities and to meet our monthly leasing
commitments on 2 minibuses we are leasing on behalf of the
school.| |Contribution made by
volunteers|Para 1.38|All of our Committee Members and volunteers give many
hours of their time (free of charge, in pursuance of our objects
and we are extremely grateful to them for their commitment,
and also to the parents and others who support our
fundraising events.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Parents’ Association at Sir Thomas Rich’s is thriving, in
terms of funds being raised for the school.
This is predominantly from the onsite uniform shop which is
run by a core team if Trustees and shop volunteers.
We also organise various events throughout the school year
but are mindful not to overload the parents and to also take
the needs of the shool timetable into consideration.
We held two quiz nights which are always popular and well
attended, we held raffles and continued the clothes recycling
from the permanent onsite clothes bank
The uniform shop continues to provide an excellent service to
parents throughout the year This is staffed entirely by
volunteers and requires significant time and planning to
ensure the correct uniform is available to all pupils when
needed. We continue to use the online website and shop with
orders able to be collected at set hours through the week.
Previously owned uniform also provides parents with a
greater choice of uniform items at a reduced cost.
We continue to run the popular 100 club and easy fundraising
helps add to our income. We also offer a BBQ and bar at the
annual sports evening which always proves popular.
We also have closed Facebook groups for parents of
students and now have a group to cover all years 7-13, we
will create an alumni group from the leaving year 13 students.
We continue to fund the leases for two minibuses for the
school. We didn’t grant any additional funds to the school ths
year as we may look to purchase a minibus rather than lease
and we would need all available reserves to be able to do
this. We obtained a quote for £31,000.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We increased our funds by £32,833 during this year| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|At all times, we aim to hold at least £10,000 cash reserves at
the bank for cash-flow purposes, which sometimes needs to
be higher to meet Uniform shop purchasing commitments.
Monies in excess of these reserves retained are granted to
the school subject to approval by the committee. We may
need to purchase some minibuses so we are| |Amount of reserves held|Para 1.22|£142,338, but this includes stock held in the uniform
shop of £34,140| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our primary source of on-going income is from the School
Uniform Shop which provides funds all year round with a
peak at the start of the academic year. The "100
Club", monthly "subscriptions" and monies raised via
"Easyfundraising" also provide a regular income. Other
fundraising events are spread throughout the year.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Our financial support to the school has benefited specific
departments where needed
and also the whole school community generally.| |A description of the principal
risks facing the charity|Para 1.46|None identified| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election at AGM held annually in October or
November| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The Parents' Association uses the school's Safeguarding &
Child Protection Policy, ensuring in particular during Uniform
Measuring sessions & Uniform Shop opening times that at
least 2 adults are present and that any physical contact with
the young people is minimal and appropriate.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|All trustees are volunteers and receive no
remuneration or other benefits.| |Other||| ## **Reference and Administrative details** |Charity name|Sir Thomas Rich’s PTFA| |---|---| |Other name the charity uses|STR PTFA| |Registered charity number|1160414| |Charity’s principal address|Sir Thomas Rich's School
Oakleaze
Gloucester
Gloucestershire
GL2 0LF| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||KerryCanning|Chair||| ||Paula Turner|Treasurer||| ||Dawn Davis|Secretary||| ||Elisa Jordan|Asst Chair||| ||Sarah Cripps|||| ||Philimena Canning|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|n/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|n/a| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |Auditor/
Accountant|
Harper Sheldon|Midway House, Staverton Technology Park, Herrick Way, Staverton,
Cheltenham, Glos, GL51 6TQ| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Kerry Williams|Paula Turner| ||

Chair|| ||30/06/2024
30/06/2024|| ||30/06/2024|| ||Charity No
(if any)
**1160414**
Period start date
**01/08/2022**
**To**
Period end
date
**31/07/2023**
**Sir Thomas Rich's PTFA**
Annual accounts for the period|Charity No
(if any)
**1160414**
Period start date
**01/08/2022**
**To**
Period end
date
**31/07/2023**
**Sir Thomas Rich's PTFA**
Annual accounts for the period|Charity No
(if any)
**1160414**
Period start date
**01/08/2022**
**To**
Period end
date
**31/07/2023**
**Sir Thomas Rich's PTFA**
Annual accounts for the period|| |---|---|---|---|---| |**Section A**|**Statement of financial activities**|||| |**Recommended categories by**
**activity**
Guidance Notes
**Incoming resources (Note 3)**
**Income and endowments from:**
Donations and legacies
S01
Charitable activities
S02
Other trading activities
S03
Investments
S04
Separate material item of income
S05
Other
S06
S07
**Resources expended (Note 6)**
**Expenditure on:**
Raising funds
S08
Charitable activities
S09
Separate material item of expense
S10
Separate material item of expense - Cost of Uniform Sold
S10
Separate material item of expense - Minibus leases
S10
Separate material item of expense - Donations to Sir Thomas Rich's School S10
Separate material item of expense - Refreshments
S10
Other
S11
S12
S13
Net gains/(losses) on investments
S14
S15
**Extraordinary items**
S16
S17
S18
Other gains/(losses)
S19
S20
**_Reconciliation of funds:_**
S21
S22
1
**_Total_**
**_Net movement in funds_**
Total funds brought forward
**_Total funds carried forward_**
**_Total_**
**Net income/(expenditure) before investment**
**gains/(losses)**
**Net income/(expenditure)**
**Transfers between funds**
**Other recognised** **gains/(losses):**
Gains and losses on revaluation of fixed assets for the charity’s own use|||**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
5,532
-
-
5,532
-
-
-
-
12,434
-
-
12,434
743
-
-
743
87,734
-
-
87,734
-
-
-
-|**Prior year**
**funds**
**£**
F05| |||||5,009
-
10,281
44
87,089
-| ||||106,443
-
-
106,443|102,423| ||||3,474
-
-
3,474
-
-
-
-
-
-
-
-
60,830
-
-
60,830
7,935
-
-
7,935
500
-
-
500
60
-
-
60
1,191
-
-
1,191|| |||||3,161
-
61,168
7,944
11,237
-
1,230| ||||73,990
-
-
73,990|84,740| |||||| ||||32,453
-
-
32,453|17,683| ||||-
-
-
-|-| ||||32,453
-
-
32,453|17,683| ||||-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|-
-| |||||-
-| ||||32,453
-
-
32,453|17,683| |||S21
S22|109,885
-
-
109,885|92,202| ||||142,338
-
-
142,338|109,885| |||||| 31/05/2024 ## **Section B Balance sheet** |Guidance Notes
**Fixed assets**
**Intangible assets (Note 15)**
B01
**Tangible assets (Note 14)**
B02
**Heritage assets (Note 16)**
B03
**Investments (Note 17)**
B04
**_Total fixed assets_**
B05
**Current assets**
**Stocks (Note 18)**
B06
**Debtors (Note 19)**
B07
**Investments (Note 17.4)**
B08
**Cash at bank and in hand (Note 24)**
B09
**_Total current assets_**
B10
**Creditors: amounts falling due within**
**one year (Note 20)**
B11
**_Net current assets/(liabilities)_**
B12
**_Total assets less current liabilities_**
B13
**Creditors: amounts falling due after**
**one year (Note 20)**
B14
**Provisions for liabilities**
B15
**_Total net assets or liabilities_**
B16
**Funds of the Charity**
**Endowment funds (Note 27)**
B17
**Restricted income funds (Note 27)**
B18
**Unrestricted funds**
B19
**Revaluation reserve**
B20
**_Total funds_**
B21
Signed by one or two trustees on behalf of all
the trustees|**Unrestricted**
**funds**
**£**
F01
-
-
-
-|**Restricted**
**income**
**funds**
**£**
F02
-
-
-
-|**Endowment**
**funds**
**Total this**
**year**
**£**
**£**
F03
F04
- -
- -
- -
- -|**Total last**
**year**
**£**
F05| |---|---|---|---|---| |||||-
-
-
-| ||-|-|- -|-| ||34,140
1,627
-
109,943|-
-
-
-|- 34,140
- 1,627
- -
- 109,943|| |||||30,526
8,529
-
72,870| ||145,710|-|- 145,710|111,925| |||||2,040| ||3,372|-|- 3,372|| |||||| ||142,338|-|- 142,338|109,885| |||||| ||142,338|-|**-**142,338|109,885| |||||-
-| ||-
-|-
-|- -
- -|| |||||| ||142,338|-|-
142,338|109,885| ||-
142,338|-|-
-
- 142,338
-|| |||||-
-
109,885| ||142,338|-|- 142,338|109,885| ||Signature||Kerry Canning
Paula Turner
Print Name|Date of
approval
dd/mm/yyyy
31/05/2024
31/05/2024| 31/05/2024 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examlner's Report Report to the trusteesl members of cha￿tY Narne On accounts forthe year ended Charity no (if any) 31 LO Set out on pages Irem6mber ID induJ2the pa9e n￿nbel$ of addilioiial sheets) I report lo the trustees on my examination of the accounts of the above charity I'lhe Trustrl for the year ended*.. Oh 12Q*£. Responsibllities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {'the Acl). I report in respect of my examination of the Trust's accounts carried OErt under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Direcb'ons given by the Charity Commission under section 145(5){b) of the Aet. I have completed my examination. I conffrm that no material rnatters have come to my attention (other than that disclosed below.) in connection with the exatnination which gives me cause to believe that in, any material respect". accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounl'ng records Independent examiner's statement I have no Concerns and have come across no other matters in connection with the exarninalion to which attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Please delete tho words in the br8ckets if they do not apply. Signed.. Date.. Name: P-08 tli Relevant professional qualification{sl or body Fcc Address: s(eKsdi QL IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (seè CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018