2021-07-31-accounts - Sir Thomas Rich's PTFA

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Objecti	ves and Ac	ti	viti	es
				SORP reference
Summary ofthe purposes the charity as set out in its			of	Para 1.17	To advance the education of pupils by: -developing effective relationships	in the school, in particular between the staff, parents
governing	document				-and others associated with the school;
					-engaging in activities to provide facilities, equipment			or
					funds which support the
					school and advance the education	ofthe u ils
Summary ofthe main activities in relation to those				Para 1.17and 1.19	Afi ofour activities are planned with reference to the Charity Commission's Guidance on Public Benefit. We manage and staff the school Uniform
purposes	for the public				shop, organise fund
benefit, in activities,	particular, the projects or services				raising activities and provide refreshments at school events and sporting fixtures. Our activities facilitate social interaction between parents and
identified	in the accounts.				staff 8 raise funds.
Statement	confirming			Para 1.18	See statements above funder Para	1.17and 1.19)
whether the trustees have
had regard to the guidance
issued by	the Charity
Commission on public
benefit
Additional	information	(optional)
You ma	choose to include		further statements		where relevant about:
				SORP reference
					Afi available funds are granted to the school at		the request		of
					the Headmaster, with his guidance	and the agreement		of	the
				Para 1.38	trustees.
Policy on	grant making
					We retain sufficient funds at the bank to satisfy		the cash-flow
					requirements ofthe Uniform shop,	to cover the	up-front	costs
Policy on	social investment			Para 1.38	offundraising activities and to meet our monthly leasing commitments on 2 minibuses we are leasing on behalf of				the
including	program related				school.
investment
					Afi ofour Committee Members and	volunteers	give many
					hours oftheir time (free ofcharge,	in pursuance	ofour	objects
Contribution made by				Para 1.38	and we are extremely grateful to them for their and also to the parents and others who support		commitment, our
volunteers					fundrsising events.
Other

Achiev	eme	nts	rformance
			SORP reference
				The Parents' Association at SirThomas Rich's is thdiving,
				with many parents getting involved by helping with the
				uniform shop and the refreshments rota as well as supporting
				various PA events.
Summary ofthe main achievements ofthe charity,			Para 1.20	This years fund raising efforts were hampered due to Covid- 19and the school requirements that parents and volunteers were not on the school premises.
identifying	the	difference the		During the year, we still managed to raise funds via non face
charity's work has made to the circumstances of its				to face events —online quiz nights, non-uniforms days where the donations were collected via SMS, raffle, and clothes recycling, where we now have a clothes bank permanently on
beneficiaries and any wider benefits to society as a whole.				the school site. The uniform shop continues to provide an excellent service parents throughout the year. This is staffed entirely by volunteers and requires significant time and planning to	to
				ensure the correct uniform is available to all pupils when
				needed. We continued to use the online website and shop
				with orders being delivered to form rooms before and after
				school hours. The Nearly new uniform shop also provides
				parents with a greater choice of uniform items.
				We continue to run a very popular 100Club and have
				increased our membership ofthe Easyfundraising website
				account, and AmazonSmile these are all very useful and add
				a steady income to our funds.
				We have continued to add a closed Facebook page for parents ofthe new year 7 so we now have a page for yrs 7-
				12.
				Duding the year, we have received many small grant requests
				which have enabled us to support clubs and educational
				activities which may only be seeking a few hundred pounds	to
				augment their expenses.
				We continue to fund the leases for two minibuses for the
				school. We have also awarded F14,320to the school to fund
				wards equipment for the modern foreign language
				department, music departments, and we agreed to a grant	to
				the learning resource centre to provide e-books and
				subscri tions to the economist and New Scientist.

Achievements	against	Para 1.41
objectives set
			We were disappointed			about having	to restnct our	fund
			raising	activities to online activities			but appreciate	the
Performance	offundraising		requirement		to do so.
activities against objectives		Para 1.41
set
Investment performance		Para 1.41
against objectives
Other

Financial Review	Financial Review
Review ofthe charity's financial position at the end		Para 1.21	We increased our funds by F15,353 during the year and made donations to the school ofF14,320.
ofthe eriod
Statement explaining the policy for holding reserves stating why they are held		Para 1.22	At all times, we aim to hold at least 610,000cash reserves at the bank for cash-flow purposes, which sometimes needs to be higher to meet Uniform shop purchasing commitments. Monies in excess ofthese reserves retained are granted to
			the school subject to approval by the committee. The school
			is in the process ofmodemising the music deparlment music
			suite and we have committed to a contdibution ofF10,000.
			We are also aware that the two minibus leases are up for
			renewal next year and we want to be in a position to be able
			to chose how to fund these.
Amount ofreserves held		Para 1.22	692,202 but this includes stock held in the uniform shop of
			823,189.F10,000to be donated toward the music suite.
Reasons for holding zero		Para 1.22
reserves
Details offund matedially	in	Para 1.24
deficit
Explanation ofany		Para 1.23
uncertainties about the
charity continuing as a going
concern
Additional information	(optional)
You ma choose to include further statements			where relevant about:
			Our primary source of on-going income is from the School
The charity's principal sources offunds (including any fundraising)		Para 1.47	Uniform Shop which provides funds afi year round with a peak at the start ofthe academic year. The "100 Club", monthly "subscriptions" and monies raised via feasyfundraising" and Amazomsmile also provide a regular income. Other fundraising events are spread throughout the year.
			Our financial support to the school has benefited specific
			departments where needed
Investment policy and objectives including any		Para 1.46	and also the whole school community generally
social investment policy
adopted
			None identified
A description ofthe principal		Para 1.46
risks facing the charity
Other

Structure, Govern	ance	and Manag	ement
Description ofcharity's
trusts:
Type of governing document		Para 1.25	Constitution
(/lust deed, I0 al charter
How is the charity		Para 1.25	Association
constituted?
(e.g L'I'fil, cciPolieterl
association, CiO)
Trustee selection methods		Para 1.25	Election at AGM	held annually				in October/November
including details ofany
constitutional provisions	e.g.
election to post or name	of
any person or body entitled
to appoint one or more
trustees
Additional information	(optional)
You ma choose to include further statements			where relevant		about:
			The Parents' Association uses					the school's Safeguarding				8
			Child Protection	Policy, ensuring in particular					during		Uniform
Policies and procedures adopted for the induction	and	Para 1.51	Measuring sessions & Uniform Shop opening times that least 2 adults are present and that any physical contact the young people is minimal and appropriate									at with
training oftrustees
The charity's organisational structure and any wider		Para 1.51
network with which the
charity works
			All trustees are volunteers					and receive		no
			remuneration		or	other	benefits
Relationship with any related		Para 1.51
parties
			The trustees are	directed to			the	Chadity Commission			website
Other			for information about their roles &responsibilities. The Parents' Association is a member ofPTA UK with Public
			liability insurance		included as part ofthe annual					membership
			fee

Chari	name			SirThomas Rich's School Parents' Association
Other name the charit			uses	STRS PA
Re istered charit		number		1160414
Charity's	principal	address		Sir Thomas Rich's School Oakleaze
				Gloucester
				Gloucestershire
				GL2 OLF

Funds held as custodian trustees	Funds held as custodian trustees	Funds held as custodian trustees
Description ofthe assets		n/a
held in this capacity
Name and objects ofthe		n/a
chadity on whose behalf	the
assets are held and how	this
falls within the custodian
charity's objects
Details of arrangements	for	n/a
safe custody and
segregation ofsuch assets
from the charity's own assets

Names and ad	dresses ofadvisers	(Optional informa	tion)
Type of	Name	Address
adviser
Auditor/ Accountant	Harper Sheldon	Midway House, Staverton Cheltenham, Glos, GL51	Technology 6TQ	Park, Herrick	Way, Staverton,
Name ofchief	executive or names	ofsenior staff members		(Optional	information)

	Signature(s)
	Full name(s)	Kerry Canning	2	Paula Turner
Position	(eg Secretary,	Chair
	Chair, etc)
	Date	31.05.2022

					0Z
					8		Restricted
						Unrestricted	income	Endowment	Total this	Total last
					10	funds	funds	funds	year	year
						E	E	E	E	E
Fixed assets						Fo1	F02	F03	F04	F05
Intangible assets				(Note 15)	801
Tangible assets				(Note 14)	802
Heritage assets				(Note 18)	803
Investments				(Note 17)	804
			Total fixed assets		805
Current assets
Stocks				(Note 18)	806	23,189			23,189	19,241
Debtors				(Note 19)	807	3,142			3,142	1,472
Investments			(Note 17.4)		806
Cash at bank and		in	hand (Note 24)		809					68,47S
		Total		current assets	810					89,191
Creditbrs: amounts			falling due within
one year	(Note 20)				811	1,721			1,721	12,342
Net currant			assetsl(liabilitiesj		812					76,849
Total assets	less current liabilities				813					76,849
Creditors: amounts			falling due after
one year		(Note		20)	814
Provisions for liabilities					815
Total net assets or liabilities					816	92,202			92,202	76,849
Funds ofthe	Charity
Endowment funds		(Note 27)			817
Restricted income		funds		(Note 27)	816
Unrestricted funds					819	92,202			92,202	76,849
Revaluation reserve					820
				Total funds	821					76,849
Signed by one or two		trustees on behalf ofall								Date of
the trustees						Signature		Print	Name	approval
										dd/mm/
										I 'iI 5.2022
										11ISI832.2.