Trustees' Annual Report for the period
Period start date Period end date
From 1 January 2023 To 31 December 2023
Section A Reference and administration details
Charity name Cottenham Dissenters' Cemetery CIO
Other names charity is known by
Registered charity number (if any) 1160345
Charity's principal address 21 Crowlands (secretary) Cottenham Cambridge Postcode CB24 8TE
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Sarah Elissa Hinson | Chairman | Jan.-July | ||
| James Nathan Blunt | ||||
| Miranda Ann Bonner | Jan. only | |||
| Ralph Jonathan Carpenter | ||||
| Sarah Crisall | ||||
| Kate Lees | ||||
| PhilipCharles Saunders | Secretary | |||
| Ann Scott | Treasurer |
Names of the trustees for the charity, if any, (for example, any custodian trustees): none
Names and addresses of advisers (Optional information): none
Name of chief executive or names of senior staff members (Optional information): none
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document (eg. trust deed, constitution)[Constitution ]
How the charity is constituted (eg. trust, association, company)[Charitable Incorporated Organisation ]
Trustee selection methods
- (eg. appointed by, elected by)[Co-option ]
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Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
The trustees repeatedly considered the processes by which they co-opted additional trustees. Whilst no formal policy was adopted it informed the successful election and induction of new trustees in early 2024.
The trustees are informally connected to other community organisations within the village and to the parish council. The Baptist Church, which historically provided trustees under the predecessor trust, continues to facilitate meetings of the CIO committee.
- trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The objects of the CIO are to provide a burial place for the people of Cottenham, Cambridgeshire
Summary of the main activities During 2022 we continued to fulfil our core function of providing a burial undertaken for the public place and ensuring it is appropriately maintained, safely and with benefit in relation to these dignity. We have done so with due regard for guidance issued by the objects (include within this Charity Commission on public benefit. section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
The CIO is not a grant-making body.
- policy on grantmaking;
It has no formal policy on investment.
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policy programme related investment;
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It recognises the value of volunteers in helping with maintenance, in
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• contribution made by being a connection with the wider community and providing a pool of volunteers. potential trustees.
Section D Achievements and performance
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The trustees met formally five times plus once to consider the peremptory
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Summary of the main resignation of the chair. The principal matter was the design and associated
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achievements of the development control application for change of use for the cemetery extension
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charity during the that was ultimately obtained in early 2024.
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year • The cemetery was used for its primary purpose. One burial took place, facilitated trustees clearing the remaining space at short notice.
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The contract for maintaining parts of the cemetery was renewed and extended at the start of the year but after the contractor withdrew it was decided to see if we could rely on volunteers alone. A deliberate outreach programme (group
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Section D Achievements and erformance p
visit, display at Parish Council event, participation in Heritage Open Days, posts on social media) produced a number of offers of help. Consequently, clear-up mornings were re-started, a trustee took on the role of co-ordinator, formal volunteer agreements were introduced and a record kept of volunteer hours.
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Additionally, fences were repaired (by the contractor) and emergency repairs made to the store, which was also cleared of lumber, to make safe.
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A process and associated fee and application form was agreed for monument cleaning.
Section E Financial review
Brief statement of the charity’s policy on reserves
The CIO's balance increased owing chiefly to uncertainty of costs that might be involved in a development control application and associated landscape, fencing, etc., improvements to the extension area.
Details of any funds materially in deficit
There are no funds in deficit.
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
The chief recurrent source of funds is the grant made equally to the Parish Church (for the churchyard) and to the CIO by Cottenham Parish Council of funds received by the Council from the civil purposes part of the Cottenham Church and Causeway Charity. Additional funding is occasionally available from the Ebenezer Trusts, which include maintenance of the Cemetery among its explicit objects. Other funding comes from fees for interments and monuments - it is anticipated these will be revised in 2025 once the configuration and costs of the extension becomes clearer. Funding from the Ebenezer Trusts is for particular maintenance matters.
Fees were reviewed in January 2023 and left unchanged.
Section F Other optional information
Nothing that we feel necessary to draw the Commissioners' attention to.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
James Blunt | Philip Saunders | Philip Saunders | ||
|---|---|---|---|---|---|
c) |
James Nathan Blunt | Philip Charles Saunders | |||
| Chair | Secretary | ||||
| 9 October 2024 9 October 2024 |
|||||
| 9 October 2024 |
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Charity Name No (if any) Cottenham Dissenters' Cemetery CIO 1160345 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01-Jan-23 31-Dec-23
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 4,440 640 389 5,469 - - - 5,469 |
Unrestricted funds to the nearest £ 4,440 640 389 5,469 - - - 5,469 |
Restricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
|---|---|---|---|---|---|---|---|---|
| Grants | 4,440 | - | - - - - - |
4,440 | 3,000 | |||
| Donations | - | - | ||||||
| Fees | 640 | - | 640 | 715 | ||||
| Interest on buildingsocietyaccount | 389 | - | 389 | 76 | ||||
| - | - | - | ||||||
| Sub total(Gross income for AR) |
5,469 | - | - | 5,469 | 3,791 | |||
| A2 Asset and investment sales, (see table). |
||||||||
| - | - - - |
- | - | |||||
| - | - | - | ||||||
| Sub total | - | - | - | |||||
| Total receipts A3 Payments |
||||||||
| - | 5,469 | 3,791 | ||||||
| Water rates | 79 | 79 | 76 | |||||
| Insurance | 272 | 272 | 259 | |||||
| Cemeterymaintenance | 2,781 | - | - - - - |
2,781 - - - |
2,458 | |||
| Tax on interest | - | - | ||||||
| Administrative costs | - | - | ||||||
| - | - | |||||||
| **Sub total ** | 3,132 | - | - | 3,132 | 2,793 | |||
| - 3,132 2,337 - 21,016 23,353 |
- - - - - - - - |
- - - 3,132 2,337 |
||||||
| A4 Asset and investment purchases, (see table) |
||||||||
| - - - |
- | - | ||||||
| - | - | |||||||
| **Sub total ** | - | - | - | |||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||||
| - | 3,132 | - 2,793 | ||||||
| 2,337 | - | - | 2,337 | 3,791 | ||||
| - | - | - - |
- | - | ||||
| 21,016 | - | 21,016 | 20,018 | |||||
| 23,353 | - | - | 23,353 | 21,016 |
CCXX R1 accounts (SS)
20/10/2024
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories B1 Cash funds B2 Other monetary assets Signed by one or two trustees on behalf of all the trustees B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities |
Details Details Building Society Account Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Signature Sarah Crisall James Blunt |
Unrestricted funds Restricted funds to nearest £ to nearest £ - - - OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - Fund to which asset belongs Cost (optional) - - Fund to which asset belongs Cost (optional) - - - Fund to which Amount due - Print Name Sarah Crisall James Blunt |
Endowment funds to nearest £ |
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| When due | |||
| Date of approval |
|||
| Sarah Crisall | Sarah Crisall | 09/10/2024 | |
| James Blunt | James Blunt | 09/10/2024 |
CCXX R2 accounts (SS)
20/10/2024
2