## **Trustees' Annual Report for the period**
Period start date Period end date
**From** 1 January 2023 **To** 31 December 2023
## Section A Reference and administration details
**Charity name Cottenham Dissenters' Cemetery CIO**
**Other names charity is known by**
**Registered charity number (if any) 1160345**
**Charity's principal address** 21 Crowlands **(secretary)** Cottenham Cambridge **Postcode CB24 8TE**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**|
|---|---|---|---|---|
||Sarah Elissa Hinson|Chairman|Jan.-July||
||James Nathan Blunt||||
||Miranda Ann Bonner||Jan. only||
||Ralph Jonathan Carpenter||||
||Sarah Crisall||||
||Kate Lees||||
||PhilipCharles Saunders|Secretary|||
||Ann Scott|Treasurer|||
**Names of the trustees for the charity, if any, (for example, any custodian trustees): none**
**Names and addresses of advisers (Optional information): none**
**Name of chief executive or names of senior staff members (Optional information): none**
## **Section B Structure, governance and management**
**Description of the charity’s trusts**
Type of governing document (eg. trust deed, constitution)[Constitution ]
How the charity is constituted (eg. trust, association, company)[Charitable Incorporated Organisation ]
Trustee selection methods
- (eg. appointed by, elected by)[Co-option ]
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## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
The trustees repeatedly considered the processes by which they co-opted additional trustees. Whilst no formal policy was adopted it informed the successful election and induction of new trustees in early 2024.
The trustees are informally connected to other community organisations within the village and to the parish council. The Baptist Church, which historically provided trustees under the predecessor trust, continues to facilitate meetings of the CIO committee.
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The objects of the CIO are to provide a burial place for the people of Cottenham, Cambridgeshire
**Summary of the main activities** During 2022 we continued to fulfil our core function of providing a burial **undertaken for the public** place and ensuring it is appropriately maintained, safely and with **benefit in relation to these** dignity. We have done so with due regard for guidance issued by the **objects (include within this** Charity Commission on public benefit. **section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
The CIO is not a grant-making body.
- policy on grantmaking;
It has no formal policy on investment.
- policy programme related investment;
- It recognises the value of volunteers in helping with maintenance, in
- • contribution made by being a connection with the wider community and providing a pool of volunteers. potential trustees.
## Section D Achievements and performance
- The trustees met formally five times plus once to consider the peremptory
- **Summary of the main** resignation of the chair. The principal matter was the design and associated
- **achievements of the** development control application for change of use for the cemetery extension
- **charity during the** that was ultimately obtained in early 2024.
- **year** • The cemetery was used for its primary purpose. One burial took place, facilitated trustees clearing the remaining space at short notice.
- The contract for maintaining parts of the cemetery was renewed and extended at the start of the year but after the contractor withdrew it was decided to see if we could rely on volunteers alone. A deliberate outreach programme (group
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Section D Achievements and erformance p
visit, display at Parish Council event, participation in Heritage Open Days, posts on social media) produced a number of offers of help. Consequently, clear-up mornings were re-started, a trustee took on the role of co-ordinator, formal volunteer agreements were introduced and a record kept of volunteer hours.
- Additionally, fences were repaired (by the contractor) and emergency repairs made to the store, which was also cleared of lumber, to make safe.
- A process and associated fee and application form was agreed for monument cleaning.
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The CIO's balance increased owing chiefly to uncertainty of costs that might be involved in a development control application and associated landscape, fencing, etc., improvements to the extension area.
**Details of any funds materially in deficit**
There are no funds in deficit.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
The chief recurrent source of funds is the grant made equally to the Parish Church (for the churchyard) and to the CIO by Cottenham Parish Council of funds received by the Council from the civil purposes part of the Cottenham Church and Causeway Charity. Additional funding is occasionally available from the Ebenezer Trusts, which include maintenance of the Cemetery among its explicit objects. Other funding comes from fees for interments and monuments - it is anticipated these will be revised in 2025 once the configuration and costs of the extension becomes clearer. Funding from the Ebenezer Trusts is for particular maintenance matters.
Fees were reviewed in January 2023 and left unchanged.
## **Section F Other optional information**
_Nothing that we feel necessary to draw the Commissioners' attention to._
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair, etc)**
**Date**||_James Blunt_|_Philip Saunders_|_Philip Saunders_||
|---|---|---|---|---|---|
||
**c)**|James Nathan Blunt|Philip Charles Saunders|||
|||Chair||Secretary||
|||_9 October 2024_
_9 October 2024_||||
|||_9 October 2024_||||
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**Charity Name No (if any) Cottenham Dissenters' Cemetery CIO 1160345 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01-Jan-23 31-Dec-23
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**4,440**
**640**
**389**
**5,469**
**-**
**-**
**-**
**5,469**|**Unrestricted**
**funds**
**to the nearest £**
**4,440**
**640**
**389**
**5,469**
**-**
**-**
**-**
**5,469**|**Restricted**
**funds**
**to the nearest £**|**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|---|---|
|Grants|**4,440**||**-**||**-**
**-**
**-**
**-**
**-**|**4,440**||**3,000**|
|Donations|||**-**|||**-**|||
|Fees|**640**||**-**|||**640**||**715**|
|Interest on buildingsocietyaccount|**389**||**-**|||**389**||**76**|
||||**-**|||**-**||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**5,469**||**-**||**-**|**5,469**||**3,791**|
||||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||||
||**-**||||**-**
**-**
**-**|**-**||**-**|
||**-**|||||**-**||**-**|
|**_Sub total_**|**-**|||||**-**||**-**|
|**_Total receipts_ **
**A3 Payments**|||||||||
||||||**-**|**5,469**||**3,791**|
||||||||||
|Water rates|**79**|||||**79**||**76**|
|Insurance|**272**|||||**272**||**259**|
|Cemeterymaintenance|**2,781**||**-**||**-**
**-**
**-**
**-**|**2,781**
**-**
**-**
**-**|
|**2,458**|
|Tax on interest|||**-**|||||**-**|
|Administrative costs|||**-**|||||**-**|
||||**-**|||||**-**|
|**_Sub total_ **|**3,132**||**-**||**-**|**3,132**||**2,793**|
||**-**
**3,132**
**2,337**
**-**
**21,016**
**23,353**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|||**-**
**-**
**-**
**3,132**
**2,337**|||
|**A4 Asset and investment**
**purchases, (see table)**|||||||||
||||||**-**
**-**
**-**|**-**||**-**|
|||||||**-**||**-**|
|**_Sub total_ **|**-**|||||**-**||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||
||||||**-**|**3,132**||**- 2,793**|
||||||||||
||**2,337**||**-**||**-**|**2,337**||**3,791**|
||**-**||**-**||**-**
**-**|**-**||**-**|
||**21,016**||**-**|||**21,016**||**20,018**|
||**23,353**||**-**||**-**|**23,353**||**21,016**|
CCXX R1 accounts (SS)
20/10/2024
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
Signed by one or two trustees on
behalf of all the trustees
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|**Details**
**Details**
Building Society Account
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
Signature
_Sarah Crisall_
_James Blunt_|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to which**
**Amount due**
**-**
Print Name
Sarah Crisall
James Blunt|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**|
|||||
|||||
||||Date of
approval|
||_Sarah Crisall_|Sarah Crisall|_09/10/2024_|
||_James Blunt_|James Blunt|_09/10/2024_|
CCXX R2 accounts (SS)
20/10/2024
2