Trustees' Annual Report for the period
Period start date Period end date
From 1 January 2021 To
31 December 2021
Section A Reference and administration details
Charity name Cottenham Dissenters' Cemetery CIO
Other names charity is known by Registered charity number (if any) 1160345
Charity's principal address 21 Crowlands (secretary) Cottenham Cambridge Postcode CB24 8TE
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Sarah Elissa Hinson | Chairman | |||
| James Nathan Blunt | ||||
| Miranda Ann Bonner | ||||
| Ralph Jonathan Carpenter | ||||
| Sarah Crisall | ||||
| Kate Lees | ||||
| PhilipCharles Saunders | Secretary | |||
| Ann Scott | Treasurer |
Names of the trustees for the charity, if any, (for example, any custodian trustees): none
Names and addresses of advisers (Optional information): none
Name of chief executive or names of senior staff members (Optional information): none
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
- (eg. trust deed, constitution)
[Constitution ]
How the charity is constituted
(eg. trust, association, company)[Charitable Incorporated Organisation ]
Trustee selection methods
- (eg. appointed by, elected by)
[Co-option ]
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Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
The trustees have not yet considered any policies for new trustees or similar policies. In 2019 it postponed considering the process by which we ensure sustainability of the CIO by replacement of trustees due to other priorities and pandemic circumstances in 2021 did not enable this to be carried forward.
The trustees are informally connected to other community organisations within the village and to the parish council. The Baptist Church, which historically provided trustees under the predecessor trust, continues to facilitate meetings of the CIO committee.
Section C Objectives and activities
Summary of the objects of the The objects of the CIO are to provide a burial place for the people of charity set out in its governing Cottenham, Cambridgeshire document
Summary of the main activities During 2021 we continued to fulfil our core function of providing a burial undertaken for the public place and ensuring it is appropriately maintained, safely and with benefit in relation to these dignity. We have done so with due regard for guidance issued by the objects (include within this Charity Commission on public benefit. section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about: The CIO is not a grant-making body.
- policy on grantmaking;
It has no formal policy on investment.
-
policy programme related investment; It recognises the value of volunteers in helping with maintenance, in
-
• contribution made by being a connection with the wider community and providing a pool of volunteers. potential trustees.
Section D Achievements and performance
• The trustees met formally four times (three times by videoconference, once in The trustees met formally four times (three times by videoconference, once in the open air). The principal matters discussed were maintenance, including weed suppression and repair of the store following a break-in, the absence of consultation for the Neighbourhood Development Plan, and the unexpected need for a development control application for change of use for the cemetery extension. • The trustees responded to concerns about the appearance of the cemetery owing to a partial suspension of paid work during the pandemic. There was a comprehensive moss clearance of the paths and weeds were cut back in more than two-thirds of the cemetery by the end of the year.
• The trustees met formally four times (three times by videoconference, once in The trustees met formally four times (three times by videoconference, once in Summary of the main the open air). The principal matters discussed were maintenance, including achievements of the weed suppression and repair of the store following a break-in, the absence of charity during the consultation for the Neighbourhood Development Plan, and the unexpected year need for a development control application for change of use for the cemetery extension.
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Section D Achievements and erformance p
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The trustees with regular other volunteers re-commenced monthly clear-up mornings as well as acting individually or in pairs on other days (about 150 hours).
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A Google calendar was created to improve communication and recordkeeping, and a draft website created.
Section E Financial review
Brief statement of the charity’s policy on reserves
The CIO's balance increased owing to pandemic-related difficulties with moving forward with improvement projects (e.g. path improvement) and uncertainty of costs that might be involved in a development control application and associated landscape improvements to the extension area.
Details of any funds materially in deficit
There are no funds in deficit.
Further financial review details (Optional information)
The chief recurrent source of funds is the grant made equally to the Parish Church (for the churchyard) and to the CIO by Cottenham Parish Council of funds received by the Council from the civil purposes part of the Cottenham Church and Causeway Charity. Additional funding is occasionally available from the Ebenezer Trusts, which include maintenance of the Cemetery among its explicit objects. Other funding comes from fees for interments and monuments. Funding from the Ebenezer Trusts is for particular maintenance matters.
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
The 2020 grant from the Parish Council was delayed into 2021 due to a misunderstanding and technical difficulty. An increase in the source income for that grant led to the doubling of the 2021 grant.
- investment policy and income for that grant led to the doubling of the 2021 grant. objectives including any ethical investment policy Fees were reviewed in January 2021 and it were left unchanged. adopted.
Section F Other optional information
Nothing that we feel necessary to draw the Commissioners' attention to.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Sarah Hinson Philip Saunders Full name(s) Sarah Elissa Hinson Philip Charles Saunders Position (eg Secretary, Chair, etc) Chair Secretary Date 25 October 2021 27 October 2021
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| Cottenham Dissenters' Cemetery CIO Charity Name |
Cottenham Dissenters' Cemetery CIO Charity Name |
Cottenham Dissenters' Cemetery CIO Charity Name |
Cottenham Dissenters' Cemetery CIO Charity Name |
Cottenham Dissenters' Cemetery CIO Charity Name |
1160345 No (if any) |
1160345 No (if any) |
1160345 No (if any) |
CC16a | |
|---|---|---|---|---|---|---|---|---|---|
| For the period from |
01-Jan-21 Period start date |
To | 31-Dec-21 Period end date |
||||||
| Section A Receipts and payments | |||||||||
| A1 Receipts | Unrestricted funds to the nearest £ 5,500 130 605 - - 6,235 - - - 6,235 |
Restricted funds to the nearest £ - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - |
Total funds to the nearest £ 5,500 130 605 - 6,235 - - - 6,235 |
Last year to the nearest £ |
||||
| Grants | 5,500 | ||||||||
| Donations | 130 | 600 | |||||||
| Fees | 605 | 905 | |||||||
| Interest on buildingsocietyaccount | - | 22 | |||||||
| - | - | ||||||||
| Sub total(Gross income for AR) |
6,235 | 1,527 | |||||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | |||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments |
|||||||||
| 1,527 | |||||||||
| Water rates | 146 | 146 | - | ||||||
| Insurance | 258 | 258 | 224 | ||||||
| Cemeterymaintenance | 2,352 | - | - | 2,352 | 904 | ||||
| Tax on interest | - | - | - | - | - | ||||
| Administrative costs | - | - | - | - | - | ||||
| - | - | - | - | - | |||||
| **Sub total ** | 2,756 | - | - | 2,756 | 1,128 | ||||
| - - - 2,756 3,479 - 16,521 20,000 |
- - - - - - - - |
- - - - - - - - |
- - - 2,756 3,479 |
||||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | |||||||||
| - | |||||||||
| **Sub total ** | - | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| 1,128 | |||||||||
| 3,479 | - | - | 3,479 | 399 | |||||
| - | - | - | - | - | |||||
| 16,521 | - | - | 16,521 | 16,122 | |||||
| 20,000 | - | - | 20,000 | 16,521 |
CCXX R1 accounts (SS)
18/10/2022
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories B1 Cash funds B2 Other monetary assets Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B4 Assets retained for the charity’s own use |
Details Details Building Society Account Details Philip Saunders Signature Sarah Hinson Details Details Total cash funds (agree balances with receipts and payments account(s)) |
Unrestricted funds Restricted funds to nearest £ to nearest £ 20,000 - 20,000 - OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - Fund to which asset belongs Cost (optional) - - Fund to which asset belongs Cost (optional) - - - Fund to which Amount due - Print Name Sarah Hinson Philip Saunders |
Endowment funds to nearest £ |
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| When due | |||
| Date of approval |
|||
| Sarah Hinson | Sarah Hinson | 25/10/2021 | |
| Philip Saunders | Philip Saunders | 25/10/2021 |
CCXX R2 accounts (SS)
18/10/2022
2