## **Trustees' Annual Report for the period**
Period start date Period end date
**From** 1 January 2021 **To**
31 December 2021
## Section A Reference and administration details
## **Charity name Cottenham Dissenters' Cemetery CIO**
**Other names charity is known by Registered charity number (if any) 1160345**
**Charity's principal address** 21 Crowlands **(secretary)** Cottenham Cambridge **Postcode CB24 8TE**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**|
|---|---|---|---|---|
||Sarah Elissa Hinson|Chairman|||
||James Nathan Blunt||||
||Miranda Ann Bonner||||
||Ralph Jonathan Carpenter||||
||Sarah Crisall||||
||Kate Lees||||
||PhilipCharles Saunders|Secretary|||
||Ann Scott|Treasurer|||
**Names of the trustees for the charity, if any, (for example, any custodian trustees): none**
**Names and addresses of advisers (Optional information): none**
**Name of chief executive or names of senior staff members (Optional information): none**
## **Section B Structure, governance and management**
**Description of the charity’s trusts**
Type of governing document
- (eg. trust deed, constitution)
> [Constitution ]
How the charity is constituted
(eg. trust, association, company)[Charitable Incorporated Organisation ]
Trustee selection methods
- (eg. appointed by, elected by)
> [Co-option ]
**TAR**
October 2022
1
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
The trustees have not yet considered any policies for new trustees or similar policies. In 2019 it postponed considering the process by which we ensure sustainability of the CIO by replacement of trustees due to other priorities and pandemic circumstances in 2021 did not enable this to be carried forward.
The trustees are informally connected to other community organisations within the village and to the parish council. The Baptist Church, which historically provided trustees under the predecessor trust, continues to facilitate meetings of the CIO committee.
## **Section C Objectives and activities**
**Summary of the objects of the** The objects of the CIO are to provide a burial place for the people of **charity set out in its governing** Cottenham, Cambridgeshire **document**
**Summary of the main activities** During 2021 we continued to fulfil our core function of providing a burial **undertaken for the public** place and ensuring it is appropriately maintained, safely and with **benefit in relation to these** dignity. We have done so with due regard for guidance issued by the **objects (include within this** Charity Commission on public benefit. **section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about: The CIO is not a grant-making body.
- policy on grantmaking;
It has no formal policy on investment.
- policy programme related investment; It recognises the value of volunteers in helping with maintenance, in
- • contribution made by being a connection with the wider community and providing a pool of volunteers. potential trustees.
## Section D Achievements and performance
• The trustees met formally four times (three times by videoconference, once in The trustees met formally four times (three times by videoconference, once in the open air). The principal matters discussed were maintenance, including weed suppression and repair of the store following a break-in, the absence of consultation for the Neighbourhood Development Plan, and the unexpected need for a development control application for change of use for the cemetery extension. • The trustees responded to concerns about the appearance of the cemetery owing to a partial suspension of paid work during the pandemic. There was a comprehensive moss clearance of the paths and weeds were cut back in more than two-thirds of the cemetery by the end of the year.
• The trustees met formally four times (three times by videoconference, once in The trustees met formally four times (three times by videoconference, once in **Summary of the main** the open air). The principal matters discussed were maintenance, including **achievements of the** weed suppression and repair of the store following a break-in, the absence of **charity during the** consultation for the Neighbourhood Development Plan, and the unexpected **year** need for a development control application for change of use for the cemetery extension.
**TAR**
October 2022
2
Section D Achievements and erformance p
- The trustees with regular other volunteers re-commenced monthly clear-up mornings as well as acting individually or in pairs on other days (about 150 hours).
- A _Google_ calendar was created to improve communication and recordkeeping, and a draft website created.
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The CIO's balance increased owing to pandemic-related difficulties with moving forward with improvement projects (e.g. path improvement) and uncertainty of costs that might be involved in a development control application and associated landscape improvements to the extension area.
**Details of any funds materially in deficit**
There are no funds in deficit.
## **Further financial review details (Optional information)**
The chief recurrent source of funds is the grant made equally to the Parish Church (for the churchyard) and to the CIO by Cottenham Parish Council of funds received by the Council from the civil purposes part of the Cottenham Church and Causeway Charity. Additional funding is occasionally available from the Ebenezer Trusts, which include maintenance of the Cemetery among its explicit objects. Other funding comes from fees for interments and monuments. Funding from the Ebenezer Trusts is for particular maintenance matters.
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
The 2020 grant from the Parish Council was delayed into 2021 due to a misunderstanding and technical difficulty. An increase in the source income for that grant led to the doubling of the 2021 grant.
- investment policy and income for that grant led to the doubling of the 2021 grant. objectives including any ethical investment policy Fees were reviewed in January 2021 and it were left unchanged. adopted.
## **Section F Other optional information**
_Nothing that we feel necessary to draw the Commissioners' attention to._
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
**Signature(s)** _Sarah Hinson Philip Saunders_ **Full name(s)** Sarah Elissa Hinson Philip Charles Saunders **Position (eg Secretary, Chair, etc)** Chair Secretary **Date** _25 October 2021 27 October 2021_
**TAR**
October 2022
3
||**Cottenham Dissenters' Cemetery CIO**
**Charity Name**|**Cottenham Dissenters' Cemetery CIO**
**Charity Name**|**Cottenham Dissenters' Cemetery CIO**
**Charity Name**|**Cottenham Dissenters' Cemetery CIO**
**Charity Name**|**Cottenham Dissenters' Cemetery CIO**
**Charity Name**|**1160345**
**No (if any)**|**1160345**
**No (if any)**|**1160345**
**No (if any)**|**CC16a**|
|---|---|---|---|---|---|---|---|---|---|
||**For the period**
**from**||01-Jan-21
Period start date||**To**||31-Dec-21
Period end date|||
|||||||||||
|**Section A Receipts and payments**||||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**5,500**
**130**
**605**
**-**
**-**
**6,235**
**-**
**-**
**-**
**6,235**||**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**5,500**
**130**
**605**
**-**
**6,235**
**-**
**-**
**-**
**6,235**||**Last year**
**to the nearest £**|
|Grants|**5,500**|||||||||
|Donations|**130**||||||||**600**|
|Fees|**605**||||||||**905**|
|Interest on buildingsocietyaccount|**-**||||||||**22**|
||**-**||||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**6,235**||||||||**1,527**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
||**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_ **
**A3 Payments**||||||||||
||||||||||**1,527**|
|||||||||||
|Water rates|**146**||||||**146**||**-**|
|Insurance|**258**||||||**258**||**224**|
|Cemeterymaintenance|**2,352**||**-**||**-**||**2,352**||**904**|
|Tax on interest|**-**||**-**||**-**||**-**||**-**|
|Administrative costs|**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|**2,756**||**-**||**-**||**2,756**||**1,128**|
||**-**
**-**
**-**
**2,756**
**3,479**
**-**
**16,521**
**20,000**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**2,756**
**3,479**|||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**1,128**|
|||||||||||
||**3,479**||**-**||**-**||**3,479**||**399**|
||**-**||**-**||**-**||**-**||**-**|
||**16,521**||**-**||**-**||**16,521**||**16,122**|
||**20,000**||**-**||**-**||**20,000**||**16,521**|
CCXX R1 accounts (SS)
18/10/2022
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|**Details**
**Details**
Building Society Account
**Details**
_Philip Saunders_
Signature
_Sarah Hinson_
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**20,000**
**-**
**20,000**
**-**
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to which**
**Amount due**
**-**
Print Name
Sarah Hinson
Philip Saunders|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**|
|||||
|||||
||||Date of
approval|
||_Sarah Hinson_|Sarah Hinson|_25/10/2021_|
||_Philip Saunders_|Philip Saunders|_25/10/2021_|
CCXX R2 accounts (SS)
18/10/2022
2