Registered Charity 1160338 Penzance Hockey Club CIO Report of the Trustees and Financial Statements for the Year Ending 30 September 2023
Penzance Hockey Club CIO Contents Pages Report of the Trustees 14 Independent Examiners Report Statement of Receipts & Payment5 Statement of Assets & Liabilities
Annual Report of the Trustees (for the year ending 30 September 2023} The trustees present their annual report and audited financial statements for the year ended 30th September 2023 and confirm they cornply with the Charities Act 2011 , the constitution and the Charities SORP FRSIO2. Name of Charity Penzance Hockey Club CIO Registered Charity Number 1160338 Principal address Penzance Hockey Club St Clare Street Penzance Cornwall- TR18 3DX Trustees E Haase- appointed 054)2-23 S Thomas- appointed 1fvI17 Carla Pengelly- appointed 28-09-20 W. Collins- appointed 28-09-20 S Butterworth- 26.OS.23 J Porter- 26-0&23 N Gibbs- 26-06-23 Legal Advisors Nalders LLP Truro COMMENCEMENTOF ACTivnES The charity was incorporated on S February 2015 STRUCTURE, GOVERNANCE AND MANAGEMENT Penzance Hockey Club CIO is constituted as a charitable IncorFK)rated Organisation registered with Charity Commission under charity number 1160338. It is governed by a constitution that was adopteé on 1st June 2015 and has an association of 223 members. Trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no remuneration or other financial beneftts. The trustees have appointed a sub-committee to aid them in the hockey participation of the club. The sub-committee are responsible for organising training. the collection of membership fees & match fees and ensuring that the club is affiliated to the appropriate bodies.
Trustees afe appointed or reappointed annually at the Annual General Meeting. Trustees are given copy of the constitution on appointment. This ensures that new/exi5ting trustees are aware of their responsibilities under the Charities Att. Penzance Hockey Club CIO has the following policies in place= Saved Policy, Ethics & Equality, Disciplinary Procedures, DB5, Health & Safety Policy, FA procedures. They are affiliated to England Hockey, West Hockey Association & Cornw311 Hockey Association. They are on England Hockey Clubs First Accredited Club and have been since March 2cK)7 this is reviewed every 3 Years. Penzance Hockey Club is also partnered with the Primary Leagues with a local secondary'school, the local callege and surrounding primary schools involved. OBJEcllvES AND AcnvnES objects of the charity are set out in the C105 Constttution and are summarised as follows.. A provision of a programme of activitie5 aimed at attracting new and retaining the interest of regular established participanls in hockey with the overall objective of growing participation in sport. Sustaining partitipation through increased satisfaction and reducing drop off rates for 14-25 year olds and providing pathways for participants to excel in hockey regardless of age, gender, ethniclty or faith. Management of SF)Ortirtg facility and promotion to other sporting groups, local businesses and community groups to participate in healthy recreation for the benefit of the community of Penzance and surrounding areas and the promotion and access to the CIO'S clubhouse facilities to local community, local businesses and other group5 for social functions and meeting space. ACHIEVEMENT AND PERFORMANCE How our activities deliver public benefft Throughout the year the club house is available for use by the local communlty. The local pigeon club continue5 to use the facilities for meetings and discussions. The clubhouse is also available for hi for social events. There are five local football teams who hire the pitch throughout the year to train as they have no training facilities available to them. This enables the players to continue with their fitness and skills and train safely under floodlights in the winter months whilst having use of the changing room and shower facilities, The availability of pitch hire also enablesthe local primary schools to participate in hockey- based activities and games. This helped to give the children an insight into playing hockey on Astro turf and became a basis for the primary & secondary league. Summer league returned again this year which was open to junior & senior members old & new, parents and anyone who wa5 keen to play. Thiswas a window for potential recruitment of players from the community and enhanced confidence, fitness and health.
VOLUNTEERS Volunteer5 arè an important resource. Coaches who run the Summer league and oversee teams do so voluntarily and are affiliated to the club. Our coaches provide training sessions and we also have qualified umpires who officiate league games again on a voluntary basis. Coaches and club members running the groups have undertaken DBS checks. Achlevement5 & Performance In the coming season 23124 we will be entering three sides in to both the men's and women's league5. During the season the club hosted the majority of the county junior toumarnenvs. Flnanclal Revlew The main source of income has been from the rental of the CIOS facilities with additional income from pitch hire to the local football teams and primary hockey. The club charges membership fees to its member5 Ithis season we started charging an fee that included match feesl. This helps to pay for affiliation to England Hockey, Cornwall Hockey, Verde Rec0 Hockey League, West Women's Hockey League. competition fees, coaching and umpiring courses, County Schools & Youth, DBS checks and equipment purchased. Membership also pays for players insurance and public liabilty insurance and training. Income ha5 31$0 been generated from the erection of sponsorship lJ)ards. Payments have included essential maintellan for a new boiler & public liability insurance for health & safety. accountancy and legal fees, insurance for players for the forthcoming season to ensure thelr wellbeing, affiliation fees, competition fee5, equipment purchases as well a5 general We have also had a new fence eretted but it was paid for by Linden Home5 as agreed when they started to build on the old Shale pitch. Reserves Policy The trustees have considered the requirements for reserves. this review covered the nature of income and expenditure streams 2nd the need to match variable income with fixed commitments and the nature of reserves. The trustees are aware of the need to continually monitor reserves but are satisfied that Currently the CIO has adequate resources to fulfil its requirements for the foreseeable future. Future Plans Penzance Hockey Club CIO thrives to continue increased participation, to enhance and promote the use of the facility and seek Sponsorship. The trustees declare that they have approved the trustee5 reTMJrt above. Signed on behalf of the charitvs trustees Signature..-..........-...... Full Name......Emma Haase........ Position.. Business Trustee Date 26 June 2024
Independent examiner's report to the trustees of Penzance Hockey Club CIO I report on the actounts of the Trust for the year ended 30 September 2023, which are Set out on pages 6 to 7. Respective Te5ponsibilities of trustees and examiner The tnJstee5 are responsible for the preparation of the accounts. The trustees conslder that an audit is not required for this year under section 144121 of the Charitie5 Ait 2011 Ithe 2011 Act) and that an independent examination is needed. It is my responsibility to: examine thè accounts under sertion 145 of the 2Qll Art: to follow the procedures laid down in the general Direction5 given by the Charity Commls51on under sertion 14515llbl of the 2011 Act.. and • to state whether particular matters have come to my attention. Basis of independent examiner's report My examination wa5 carrled out in accordance with the general DirectSons given by the Charity Commission. An examination Includes a review of the accounting record5 kept by the charity and comparison of the accounts presented wtth those records. It also Include5 consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any SLJch matters. The procedure5 undertaken do not provide all the evidence that would be required in an audit and consequently no opinion 15 given 85 to whether the accounts present a 'true and fair view. and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention: 111 whlch gives me re350nable cause to believe that in any material respect the requirements: to keep accounting record5 in accordance with section 130 of the 2011 Act,. and lo prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met- or121 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts tD be reached. Name: Address- Date.. rq E1 Errf
Pen2ance Hockey Club CIO Statetnent of Receipts and Payments For the year ending 30 September 2023 Re¢elpts 2023 2022 Membership sub5cription5 Match fees 23035 11799 1170 3774 Room hire 370 Lease of bar in clubhouse 11773 12392 Pitch hire 12373 8885 Fundraising & 8rantS Club kit 2575 1066 65 297 Dinner & dance 2106 2741 Charitable donation 500 694 Misc 95637 6148 Interest Total recelpts Payments 149604 . 47796 Hockey leaguelaffiliation fees players insurance Club kit 3288 2225 2112 Coaching Costs Equipment purchases Health & safety Repairs to pitch Repairs to clubhouse Council tax 853 173 2088 31851 605 471 5632 3381 Telephone Combined insuranee 1095 884 4351 3539 Legal fees Tax Dinner & dance 2022 2650 Trophies/ presentationslmisc Total payments Results for the year 9566 8313 145358 25836 Excess income over expenditure 4246 21960
Penzance Hockey Club CIO Statement of Assets and Liabilities As at-30 September 2023 Assets 2023 2023 2022 2022 Clubhouse and infrastructure held on 99 year lease historic cost 21KM) 610,303 610,303 National (lottery grant) 466 470 466 470 143,833 143,833 Astroturf pitch & shock pad Ihistoriccost 2014 224.142 224.142 England Hockey Grant 98,IXQ 98,0( National Hockey Foundatlon Grant 50,0(M) 50,OCKJ 76, 142 76, 142 Total fixed a55ets 219975 219,975 Cash at bank 91273 87027 Total assets Liabilities 311248 307002 2023 2022 Loan from Pen2ance tro Park Limlted 25,703 25,703 Subscriptions received in advance otal liabilities 25,703 25703
Guarantees & Charges Pen2ance Hockey Club lunincorporated associationl in converting to Penzance Hockey Club CIO transferred the England Hockey funding condition5 set out In the acceptano letter dated 13 December 2013 for the construction of the new astro turf pitch and specifically the condition5 giwng rKsÈ to the potentlal repayment of grant received which remains effertive until 14 March 2021. The trustees of Penzance Hockey Club CIO have agreed to undertake, to the Trustees of Penz3nce Hockey Club, responsibility for and to promptly di5char8e all their liabilities and Peniance Hockey Club CIO shall indemnify and hold harmless the trustee5 of Penzance Hockey Club ag3inst any liabilitie5 arising in re5pert of an ba(h or non- perfomiance of such undertaking There is no debt outstanding at the year end which is subject to a charge on any asset of Penzance Hockey Club CIO