2020-12-31-accounts - Swalwell Community Association CIO

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SWALWELL COMMUNITY ASSOCIATION CIO

REPORT AND ACCOUNTS

FOR THE YEAR ENDED

31 DECEMBER 2020

Brown & Lough Accountants Ltd

4 Tyne View, Lemington, Newcastle Upon Tyne, NE15 8DE Telephone: 0191 414 3535 Email: info@brownandlough.co.uk Registered in England Company Number: 4629791

SWALWELL COMMUNITY ASSOCIATION CIO REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020

Contents	Page
Trustees' Annual Report	1-3
Receipts and Payments Account	4
Statement of Assets and Liabilities	5
Notes to the Accounts	6

SWALWELL COMMUNITY ASSOCIATION CIO TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

Trustees	(Chair)	Smitesh Chauhan	Appointed 26 November 2020
	(Treasurer)	Christopher Ord	Appointed 26 November 2020
		Manjinder Singh	Appointed 26 November 2020
		Gary Moorhead	Appointed 26 November 2020
		Sonya Hawkins
		David Brophy
		Peter Craig
		Kenneth Kirsop	resigned 26 November 2020
		Lynne Kirsop	resigned 26 November 2020
		Christine Turnbull	resigned 26 November 2020
		Antony Mullins	resigned 26 November 2020
		Anne Slack	resigned 26 November 2020
		Brenda Lennox	resigned 26 November 2020
		Erica Mullins	resigned 26 November 2020
Registered Charity	Number	1160081
Principal Address		74 Clavering Road
		Swalwell
		Newcastle Upon Tyne
		Tyne and Wear
		NE16 3EX
Accountants		Brown & Lough Accountants Ltd
		4 Tyne View
		Lemington
		Newcastle upon Tyne
		NE15 8DE
Bankers		Lloyds Bank Plc
		44 Front Street
		Whickham
		Newcastle Upon Tyne
		NE16 4DS

SWALWELL COMMUNITY ASSOCIATION CIO TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

Structure, governance and management

Swalwell Community Association became a charitable incorporated organisation (CIO) on 22 January 2015 under its constitution registered with the Charity Commission on that day. The charity aims to maintain its functions by recruiting local people and other appropriate individuals from the locality who have the necessary skills and local knowledge to monitor the financial position of the charity, and to make the necessary provision of accommodation to the community.

The recruitment of new Trustees is a matter for the Board of Trustees, and when vacancies arise, in either numbers or skill coverage, the Chairman will be asked to approach suitable candidates from the combined contacts of all current Trustees. Such appointments will bear in mind the need to have knowledge of the area, an understanding of and empathy with the charitable sector, coupled with a general recognition of the needs of the community. Other than as noted in the financial review on page 3 none of the Trustees are entitled to, nor received, any remuneration for their services to the charity during the year.

Objectives and activities

The charitable objectives of the CIO are:

To improve the conditions of life of the inhabitants of the local area without distinction of sex, sexual orientation, age, disability, nationality, race or of political, religious or other opinions, by associating together in a common effort to advance education and to provide facilities in the interests of social welfare, recreation and leisure.
To secure the establishment of a community centre and to maintain and manage that centre (whether alone or in co-operation with any statutory authority or other person or body) in furtherance of the objectives.
To promote such other charitable purposes as may from time to time be determined by the Trustees.

During the year the community centre was made available for various community activities such as dancing clubs, fitness clubs, sports clubs, nature clubs, history clubs, fund raising as well as hosting coffee mornings and bingo in the afternoons.

The trustees have had regard to the guidance issued to the Charity Commission on public benefit.

Achievements and performance

Restrictions imposed by the gobal COVID pandemic has meant that for periods throughout 2020 the CIO was unable to provide the use of the community centre.

When open the Community Centre continued to host a variety of events and even when closed the CIO has been able to assist local food banks with donations worth £1,000 to help support those most in need in our area.

SWALWELL COMMUNITY ASSOCIATION CIO TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

Financial review

The financial statements comprise the Receipts and Payments Account, the Statement of Assets and Liabilities and the Notes to the Accounts. They have been prepared as described in Note 1 to the Accounts.

Total receipts in the year amounted to £18,990 (2019: £13,660). Most of these receipts relate to Government grants received which amounted to £12,803. These grants have supported the ongoing operating costs of the centre and the CIO has also made use of furlough payments via the coronavirus Job Retention Scheme.

During the year there was one Trustee in receipt of remuneration, not in her capacity as Trustee but for the provision of cleaning services as agreed.

Payments have reduced this year mainly due to lower repair costs and other operating costs of the centre since it was not in use for the entire year.

Overall the CIO has achieved a significant surplus of £7,339 and reserves are healthy which can be used for ongoing maintenance and improvement of the centre and for the CIO to be a greater asset to the local community when national lockdown restrictions are lifted.

The CIO has engaged the services of Brown & Lough Accountants Ltd, an independent firm of accountants, after the sad and sudden passing away of Tony Turner, our former accountant, in order to ensure continued annual reporting compliance. The Trustees are grateful for their time and assistance for this work.

Reserves policy

The trustees have agreed that the association should maintain a minimum level of reserves sufficient to cover all operating costs for at least 6 months. At the year end funds on hand were sufficient to potentially cover over 2 years' normal operating costs however the Trustees recognise the need to continually invest funds into the maintenance and improvement of the Community Centre and facilities.

Declaration

The Trustees declare that they have approved the Trustees' report above. Signed on behalf of of the charity's Trustees:

Signature: Smitesh Chauhan - Chair Christopher Ord - Treasurer Date: 12 August 2021

SWALWELL COMMUNITY ASSOCIATION CIO RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2020

2020 £ Receipts Centre hire 5,486 Canteen income 33 Fund raising activities 375 Grants received 12,803 Membership fees 184 Bank interest 109 18,990 Payments Trustee remuneration 3,925 Volunteers' gratuities 66 Food bank donations 1,000 Water rates 165 Heat and light 2,617 Cleaning and hygiene 277 Canteen expenses - Telephone and internet 425 Postage, printing and stationery - Repairs and maintenance 996 Insurance 730 PPL/PRS Licence 254 TV Licence 116 Professional fees 1,038 Sundries 42 11,651 Net Receipts / (Payments) 7,339 Cash Funds At the beginning of the year 30,667 At the end of the year 38,006 All above transactions and balances relate to unrestricted funds.	2019
	£ 10,526 319 2,522 - 128 165
	13,660
	2,675 657 - 372 3,884 609 55 471 4 1,995 1,870 292 150 432 157
	13,623
	37 30,630
	30,667

SWALWELL COMMUNITY ASSOCIATION CIO STATEMENT OF ASSETS AND LIABILITIES AS AT 31 DECEMBER 2020

Cash at bank and in hand Lloyds Bank Treasurer's Account Virgin Money Savings Account Cash in hand Total Cash Funds Other monetary assets Stock at cost Credit on Electricity Account Insurance paid for the next year PPL/PRS prepaid for the next year PAYE balance due from HMRC Council grant receivable Assets retained for the charity's own use Computer equipment - at current value Other equipment - at current value Liabilities Heat and light Water and sewerage Professional fees	2020 £ 15,764 22,230 12 38,006 15 - 730 31 22 1,334 2,132 - 750 750 1,173 10 360 1,543	2019
		£ 8,515 22,121 31
		30,667
		30 157 770 43 22 -
		1,022
		50 1,000
		1,050
		669 20 360
		1,049

All balances recorded above relate to unrestricted funds. *Current value has been estimated by the Trustees.

Other assets and financial commitments

At the period end the CIO was the registered leaseholder of Swalwell Community Centre, 74 Clavering Road, Swalwell, Newcastle Upon Tyne, NE16 3EX. The lease expires on 4 June 2050 and has been provided to the CIO at no charge by The Borough Council of Gateshead.

The Statement of Assets and Liabilities was approved by the trustees on 12 August 2021 and signed on their behalf by:

Signature:

Smitesh Chauhan - Chair

Christopher Ord - Treasurer

SWALWELL COMMUNITY ASSOCIATION CIO NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020

1 Accounts: Basis of preparation

These accounts have been prepared on a Receipts and Payments basis under section 133 of The Charities Act 2011 and with regard to the application of s.62 of The Charitable Incorporated Organisations (General) Regulations 2012.

2 Guarantees and security

During the entire year under review and at the year end the CIO has not entered into any agreements for which guarantees of debt have been provided.

The CIO does not have any liabilities at the year end for which security over any of its assets has been given.