## **SWALWELL COMMUNITY ASSOCIATION CIO**
## **REPORT AND ACCOUNTS**
**FOR THE YEAR ENDED**
**31 DECEMBER 2020**
Brown & Lough Accountants Ltd
4 Tyne View, Lemington, Newcastle Upon Tyne, NE15 8DE Telephone: 0191 414 3535 Email: info@brownandlough.co.uk Registered in England Company Number: 4629791
## **SWALWELL COMMUNITY ASSOCIATION CIO REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020**
|**Contents**|**Page**|
|---|---|
|Trustees' Annual Report|1-3|
|Receipts and Payments Account|4|
|Statement of Assets and Liabilities|5|
|Notes to the Accounts|6|
**SWALWELL COMMUNITY ASSOCIATION CIO TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020**
|**Trustees**|(Chair)|Smitesh Chauhan|Appointed 26 November 2020|
|---|---|---|---|
||(Treasurer)|Christopher Ord|Appointed 26 November 2020|
|||Manjinder Singh|Appointed 26 November 2020|
|||Gary Moorhead|Appointed 26 November 2020|
|||Sonya Hawkins||
|||David Brophy||
|||Peter Craig||
|||Kenneth Kirsop|resigned 26 November 2020|
|||Lynne Kirsop|resigned 26 November 2020|
|||Christine Turnbull|resigned 26 November 2020|
|||Antony Mullins|resigned 26 November 2020|
|||Anne Slack|resigned 26 November 2020|
|||Brenda Lennox|resigned 26 November 2020|
|||Erica Mullins|resigned 26 November 2020|
|**Registered Charity**|**Number**|1160081||
|**Principal Address**||74 Clavering Road||
|||Swalwell||
|||Newcastle Upon Tyne||
|||Tyne and Wear||
|||NE16 3EX||
|**Accountants**||Brown & Lough Accountants Ltd||
|||4 Tyne View||
|||Lemington||
|||Newcastle upon Tyne||
|||NE15 8DE||
|**Bankers**||Lloyds Bank Plc||
|||44 Front Street||
|||Whickham||
|||Newcastle Upon Tyne||
|||NE16 4DS||
1
**SWALWELL COMMUNITY ASSOCIATION CIO TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020**
## **Structure, governance and management**
Swalwell Community Association became a charitable incorporated organisation (CIO) on 22 January 2015 under its constitution registered with the Charity Commission on that day. The charity aims to maintain its functions by recruiting local people and other appropriate individuals from the locality who have the necessary skills and local knowledge to monitor the financial position of the charity, and to make the necessary provision of accommodation to the community.
The recruitment of new Trustees is a matter for the Board of Trustees, and when vacancies arise, in either numbers or skill coverage, the Chairman will be asked to approach suitable candidates from the combined contacts of all current Trustees. Such appointments will bear in mind the need to have knowledge of the area, an understanding of and empathy with the charitable sector, coupled with a general recognition of the needs of the community. Other than as noted in the financial review on page 3 none of the Trustees are entitled to, nor received, any remuneration for their services to the charity during the year.
## **Objectives and activities**
The charitable objectives of the CIO are:
- To improve the conditions of life of the inhabitants of the local area without distinction of sex, sexual orientation, age, disability, nationality, race or of political, religious or other opinions, by associating together in a common effort to advance education and to provide facilities in the interests of social welfare, recreation and leisure.
- To secure the establishment of a community centre and to maintain and manage that centre (whether alone or in co-operation with any statutory authority or other person or body) in furtherance of the objectives.
- To promote such other charitable purposes as may from time to time be determined by the Trustees.
During the year the community centre was made available for various community activities such as dancing clubs, fitness clubs, sports clubs, nature clubs, history clubs, fund raising as well as hosting coffee mornings and bingo in the afternoons.
The trustees have had regard to the guidance issued to the Charity Commission on public benefit.
## **Achievements and performance**
Restrictions imposed by the gobal COVID pandemic has meant that for periods throughout 2020 the CIO was unable to provide the use of the community centre.
When open the Community Centre continued to host a variety of events and even when closed the CIO has been able to assist local food banks with donations worth £1,000 to help support those most in need in our area.
2
**SWALWELL COMMUNITY ASSOCIATION CIO TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020**
## **Financial review**
The financial statements comprise the Receipts and Payments Account, the Statement of Assets and Liabilities and the Notes to the Accounts. They have been prepared as described in Note 1 to the Accounts.
Total receipts in the year amounted to £18,990 (2019: £13,660). Most of these receipts relate to Government grants received which amounted to £12,803. These grants have supported the ongoing operating costs of the centre and the CIO has also made use of furlough payments via the coronavirus Job Retention Scheme.
During the year there was one Trustee in receipt of remuneration, not in her capacity as Trustee but for the provision of cleaning services as agreed.
Payments have reduced this year mainly due to lower repair costs and other operating costs of the centre since it was not in use for the entire year.
Overall the CIO has achieved a significant surplus of £7,339 and reserves are healthy which can be used for ongoing maintenance and improvement of the centre and for the CIO to be a greater asset to the local community when national lockdown restrictions are lifted.
The CIO has engaged the services of Brown & Lough Accountants Ltd, an independent firm of accountants, after the sad and sudden passing away of Tony Turner, our former accountant, in order to ensure continued annual reporting compliance. The Trustees are grateful for their time and assistance for this work.
## **Reserves policy**
The trustees have agreed that the association should maintain a minimum level of reserves sufficient to cover all operating costs for at least 6 months. At the year end funds on hand were sufficient to potentially cover over 2 years' normal operating costs however the Trustees recognise the need to continually invest funds into the maintenance and improvement of the Community Centre and facilities.
## **Declaration**
The Trustees declare that they have approved the Trustees' report above. Signed on behalf of of the charity's Trustees:
Signature: **Smitesh Chauhan - Chair Christopher Ord - Treasurer** Date: 12 August 2021
3
## **SWALWELL COMMUNITY ASSOCIATION CIO RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2020**
|**2020**
**£**
**Receipts**
Centre hire
5,486
Canteen income
33
Fund raising activities
375
Grants received
12,803
Membership fees
184
Bank interest
109
18,990
**Payments**
Trustee remuneration
3,925
Volunteers' gratuities
66
Food bank donations
1,000
Water rates
165
Heat and light
2,617
Cleaning and hygiene
277
Canteen expenses
-
Telephone and internet
425
Postage, printing and stationery
-
Repairs and maintenance
996
Insurance
730
PPL/PRS Licence
254
TV Licence
116
Professional fees
1,038
Sundries
42
11,651
**Net Receipts / (Payments)**
**7,339**
**Cash Funds**
At the beginning of the year
30,667
**At the end of the year**
**38,006**
All above transactions and balances relate to unrestricted funds.|**2019**|
|---|---|
||**£**
10,526
319
2,522
-
128
165|
||13,660|
||2,675
657
-
372
3,884
609
55
471
4
1,995
1,870
292
150
432
157|
||13,623|
||**37**
30,630|
||**30,667**|
|||
4
## **SWALWELL COMMUNITY ASSOCIATION CIO STATEMENT OF ASSETS AND LIABILITIES AS AT 31 DECEMBER 2020**
|**Cash at bank and in hand**
Lloyds Bank Treasurer's Account
Virgin Money Savings Account
Cash in hand
**Total Cash Funds**
**Other monetary assets**
Stock at cost
Credit on Electricity Account
Insurance paid for the next year
PPL/PRS prepaid for the next year
PAYE balance due from HMRC
Council grant receivable
**Assets retained for the charity's own use**
Computer equipment - at current value*
Other equipment - at current value*
**Liabilities**
Heat and light
Water and sewerage
Professional fees|**2020**
**£**
15,764
22,230
12
38,006
15
-
730
31
22
1,334
2,132
-
750
750
1,173
10
360
1,543|**2019**|
|---|---|---|
|||**£**
8,515
22,121
31|
|||30,667|
|||30
157
770
43
22
-|
|||1,022|
|||50
1,000|
|||1,050|
|||669
20
360|
|||1,049|
All balances recorded above relate to unrestricted funds. *Current value has been estimated by the Trustees.
## **Other assets and financial commitments**
At the period end the CIO was the registered leaseholder of Swalwell Community Centre, 74 Clavering Road, Swalwell, Newcastle Upon Tyne, NE16 3EX. The lease expires on 4 June 2050 and has been provided to the CIO at no charge by The Borough Council of Gateshead.
The Statement of Assets and Liabilities was approved by the trustees on 12 August 2021 and signed on their behalf by:
Signature:
**Smitesh Chauhan - Chair**
**Christopher Ord - Treasurer**
5
**SWALWELL COMMUNITY ASSOCIATION CIO NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020**
## **1 Accounts: Basis of preparation**
These accounts have been prepared on a Receipts and Payments basis under section 133 of The Charities Act 2011 and with regard to the application of s.62 of The Charitable Incorporated Organisations (General) Regulations 2012.
## **2 Guarantees and security**
During the entire year under review and at the year end the CIO has not entered into any agreements for which guarantees of debt have been provided.
The CIO does not have any liabilities at the year end for which security over any of its assets has been given.
6