ALL SAINTS, CHURCH BOTLEY Annual Report and Financial Statements 31st December 2020 Ir.4 Registered Charity Number 1160056
All Saints, Church, Botley Annual Report and Financial Statements 31st December 2020 Financial review The attached financial statements show a surplus for the year on Unrestricted Funds of £3,496 compared with the deficit of £2,150 for 2019. The surplus on Restricted Funds of £1,360 relates solely to donations to the Organ Fund. The overall deficit after depreciation was £ 5,249 (2019 - £11,459). In mid-march it became apparent that our church services and other activities were 80ins to be seriously curtailed by the impact of the Covid-19 epidemic on life generally and on our increasingly elderly congregation in particular. Our early projections of the possible financial impact were alarrnin8, and steps were taken both to sustain our donation income and reduce costs. Our con8regation proved magnificently 8enerous both in response to appeals in the summer and at our annual All Saints, Gift Day so that despite the absence of open- plate collections, our total donation income increased by almost 10%. The year began with a very successful Advent to Candlemas concert and a Curry night. However, from March the restrictions on social and entertainment gatherings substantially eliminated our ability to fund-raise in the usual way. However, a rapid response to an opportunity for outdoor5 gatherings, enabled a small team to organise a very succe55ful Michaelmas Fayre and Zoom quizzes provided both an opportunity for social interaction and additional donation Income. Fundraisin8 income was therefore only about 50% of the previous yearfs level. Overall, our total income fell by 3.5%. Savings in a variety of administrative and church maintenance areas reduced costs while the absence of services in church and the limitations of face-to-face meetings, and hence travel. substantially reduced clergy expenses. The PCC decided to maintain the level of our charitable and other givin8. The PCC had set three primary flnancial objective5 for 2020: _ l. Increase the number of church members who have committed to regular giving. In particularfocus on convertlng irregular qlvers to committed regular donors so that we con eliminate the deflcltfrom regulor church openitions. The number of re8ular donors increased slightly. and our regular donation income Increased by 3.1%. After a slightly disappointin8 response at our Gift Day in 2019, those who gave in 2020 were very generous and the total raised increased to £14.7(X), the highest level for many years. 2. Revlew the way in whlch Glft Day giving relates to regular giving. In September, in line with previous discussions, the PCC decided to invite regular Gift Day donors {rnost of whom also gave regularly by standing order) to consider converting their annual giving to increase monthly payments. The response was very positive and. while several such donors indicated a preference for continuing to give annually, the majority were happy to increase their regular giving. This source of fundin8 wlll therefore become a less important element of overall donation income in future. 3. Prioritise fund ralslnq objertives fvr capftal pmjects (Roof and Tower repa1 Church Room refvrbishment and organ overhoul). The disruption caused by the Covid-19 pandemic and reduced volunteer resources have meant that little progress has been made in this area. It is possible that our initial priorities may have to be reconsidered in light of the review of the Diocesan Strategic Restructuring and our likely fundraising capactty.
All Saints, Church, Botley Annual Report and Financial Statements 31st December 2020 Independent Examlnees report to the PCC of All Salnts, Church Botley I report on the financial statements of the Church for the year ended 31 December 2020, which are set out on pa8es 4 to 10. Respective responsibilities of trustees and examiner The PCC members as charity trustees are responsible for the preparation of the flnanclal staternents. The chariVs trustees consider that an audit is not required for this year under section 144{2} of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: examine the financial statements under section 145 of the 2011 Act; • follow the procedures laid down in the General Directions given by the Charity Commission under section 145{5){b) of the 2011 Act; and state whether particular matters have come to my attention. Basls of independent examinerfs report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or dlsclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the financial statements present a 'true and fair view, and the report is limited to those matters set out in the next statement. Independent examlnerfs statement In connection with my examination, no matter has come to my attention: (l) which gives me reasonable cause to believe that In any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act and to prepare financial statements which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or (2) to which. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Francls Wells Fellow of the Institute of Chartered Accountants in England & Wales Meonwood. Wickham. Hampshire P017 6JZ 13 April 2021 Ilo(yictaraA fh?rihi Nln 11 InC
All Saints. Church. Botley Annual Report and Financial Statements 31st December 2020 Statement of Financial Activities Unrestricted Restricted Fixed Asset Funds Funds Fund Totsl Funds Totol 2019 Note Incoming Resources Incoming resources from donors 90,639 1.512 92.152 84,2LKI Income from operat5n8 activities 12,141 12.141 22, 796 Investsnent Income 211 211 370 102,990 1.512 104.503 107.366 Resource5 Expended Grants (4.886) (4 (5.095) Activities directly relating to the WO of the Church (78,318) (78318) (81,645) Major Repair5 & Impr0veffnts Costs of generdtin8 funds {3.673} (3ffi73) (6.671) Church management & admlnlstration {12,271) (12271) (13, 781) Mission 10 (345) (153) (498) 11,528) Depreciation 11 (10,105) 10.105 10. 105) 153 10, 105 118825 Net Incomlng /Outgoin8 Resources 3.4% 1360 Analysis of Funds Unrestrlcted Restricted Funds funds Fixed Assets Total Funds Totol 2019 Balance brou8ht forward at l January 2020 54.981 383,989 44750 459,309 Net Incomin8 / (Out801 ng) RescAJrces 3.496 10,105 5249 11,459J Balance carried forward at 31 December 2020 58,477 10,240 373,884 442,601 447,850 The notes 1- 19fonYt an inte8ral part of these financial statements rnnrr
All Saints, Church. Botley Annual Report and Financial Statements 3tst December 2020 Balance Sheet 2020 20 Note Flxed Assets Tangible fixed assets 11 373.884 383,989 Net current assets Debtors Short term deposits Cash in bank & in hand 6,612 13 49,808 14 27,2Y) 83,669 7, 361 49,318 20, 32.4 77,1k)2 Less Creditors due within one year 14.952 68,717 13,140 63. 862 NET ASSEf5 £442,fA)I 6447,YIL? Funds Fixed Assets (Building, Fixtures) Unrestricted -General Unrestricted - Designated Restricted 16 373,884 13.977 383, 989 10,423 44,558 8, &90 £447,,gJO 17 18 10,240 £442.601 The notes 1- 19 form an inte8ral part of these financial statements Signed on behalf of the PCC 13 April 2021 v. Gregg Mensingh Incumbent MrAn ony Gosden Treasurer
All Saints, Church, Botley Annual Report and Financial Statements 3tst December 2020 Notes to the financlal statements l. Accounting Pollcies These financial statements have been prepared under the historical cost convention, using the accrual basis of accounting and in accordance with: . The Church Accounting Regulations 2(X)6; Applicable Accounting Standards- and The Statement of Recommended Practice (SORP) for Charities {FRS102) The financial statements include transactions, assets and liabilities for which the PCC has responsibility. They do not include the accounts of church groups that owe an affiliation to another body nor those that are informal gatherings of church members. Incomln8 Resources Incoming resources from Donor5: _ Offerings are recognised when received. Amounts receivable which attract Gift Aid are recognised when paid and the related income tax recovery is accrued in the same period. Income for operatlng activities is recognised when the activity takes place. Grants and Legacles are recognised when the PCC is notified of its entitlement and the amount to be received is certain. Parlsh magazine subscriptions and advertising revenue received in advance is deferred and matched with the related publications. Fees due to the PCC for weddings and funerals are accounted for when the relevant service takes place. Income from Investments is accounted for when receivable. Resources Expended Grants and donations are accounted for when approved by the PCC. Other costs attributable to the activities of the church, the administration thereof and parish's share of the Diocesan costs are accounted for as they fall due. Fixed Assets Consecrated land and buildlngs and movable church furnishings are heritage assets and inalienable property. New land and buildings asset dre capitallsed and depreclated over their expected useful life or 50 years (whichever is less). In accordance with the SORP, assets acquired in prior periods which have not previously been capitalised have not been revalued and are therefore not reflected in these financial statements. Other Fixtures and equlpment used within the church is depreciated on a straight-line basls over its normal useful life. Individual items with a purchase cost of £l,OCK) or less are written off on purchase. . Ai_ rnnrr
All Saints, Church. Botley Annual Report and Financial Statements 31st December 2020 Notes to the Financial Statements Icont'd) Unrestrlcted Restrlcted Fixed Asset Total Funds Funds Fund Funds 2019 Incoming Resources 2 Incomlng resources from donors Offerings (open plate) at all services Other Gift Aided donations at all services Re8ular Gift Aided donations Other regular donation5 Income tax recoverable Sundry donations Window cross sponsorship Legacles Gift Day Donations 1.141 1,677 45,149 2,946 16,850 7,707 473 1.141, 1.677., 45.291 6.332 2.371 43.596 3.649 15,468 1,488 500 142 460 16,850 8.617 473 910 14.696 90,639 14.696 92.152 10,797 1,512 3 Income from operatlng artlvltles Magazine income Fund raising events Fund raising- regular Venue Income Coffee at services & Café Chat Other income Fees for weddings & funera15 Less Benefice weddings & funeralAdmin 5.049 2.896 522 695 5,049: 2.896 522: 695 332 605 5,296 3.515 4,106 2.931 1.600 332 605 2,533 490) 12,141 2.533 490 6.164 816 22, 796 4 Investment income Interest on deposits at CBF I nterest on bank deposits 211 211 370 211 211 Resources Expended 5 Grants Missionary and Charitable Givin8 Donatlons Deanery Synod & links (4,000) (436) 450) 4,886) (4,000) (4,oooJ (436) (758) 450 337 4,886 5.095 6 Artlvities dlrectly relating to the work of the Church Altar requisites Church music Upkeep of the churchyard Maintenance & repairs Cleanin8 Utilities Insurance Bank charges Other Parish Share 1393) (4,817) (420) (4,615) {1, 160) (5,803) (2,237) (2) (393) (197) (4,817) {4.190} (420) (4,615) {4. 768) (1.160) (1,308) (5,803) 16.064) (2.237) f2, 183) (ioij {832) 58,871 62,002 (78,318) (81,645 58,871 78,318
All Saints, Church, Botley Annual Report and Financial Statements 31st December 2020 Notes to the Financlal Statements (cont'd) 7 Costs of generating funds Cost of events held Parish magazine (908) 2,765 (3,673) (908) {1.101) 2,765 5,570 (3,673) 16,671) 8 Church mana8ement & administration Office costs, including administrator salar Clergy expenses Books & publications Less.. contributionfrom Benefice {16,802) {3,209) (405) 8,145 (12,271) (16.802) (15,848) (3,2091 (8,260) (405) (172) 8.145 10.499 12,271 13,781 9 Misslon Children's Work Youth work- Shared fund Other Less." contribution from Benefice (57) (57) (153) (540) 252 (341) (630) (557) (153) 1540) 252 (345) (153) 498 1,528 10 Depreciation 10,105 10,105 10,105 Balance Sheet Fixtures. Extension Totsl Flttlngs & Building Equipment 11 Tanglble Fixed Assets 2018 Cost Balance brought forward l January 2020 Additions Disposals Balance carried forward 31 December 2020 15,688 505,249 520,937 520,937 15,688 505,249 520,937 520,937 Depreclatlon Balance brought forward l January 2020 Additions Disposals Charge for the year Balance carried forward 31 December 2020 15,688 121,260 136,948 126,843 10,105 10,105 15,688 131,365 147,053 10,105 136.948 Net book value Brought forward Carried fonmard 383,989 383,989 394 094 373,884 373,884
All Saints, Church. Botley Annual Report and Financial Statements 31st December 2020 Notes to the Financial Statements (cont'd) 2020 2019 12 Debtors Income tax recoverable Other prepayments and sums due 5,650 962 6,612 4,677 2. 684 7,3b? 13 Short term Deposits CCLA Church of England Deposit Fund 49,808 49,808 49.318 49,318 The average rate paid by the fund during the year was 0.42%12019- 0.75%) 14 Cash at Bank & in hand Cash Bank accounts 27,250 27,250 20,323 15 Creditors Magazine receipts in advance Other receipts in advance Provisions for rular inspections Other amounts due but not yet paid 1,680 2,127 2,625 8,520 14,952 960 3,646 2,500 6.034 13.140 16 Funds allocatlon Funds are held as follows: General Designated Restricted Total Ilquid Fixed Total Fixed Assets Debtors Short term deposits Cash at bank & in hand 373.884 373,884 6,612 49.808 27.250 457.553 14.952 442.601 6,612 6,612 49.808 27,250 83.669 14,952 68.717 39.568 4,933 44,501 10,240 22,317 28,929 14,952 13.977 10.240 373.884 Creditors due within one year 44.501 10.240 373.884
All Saints, Church. Botlev Annual Report and Financial Statements 31st December 2020 Notes to the Financial Statements (cont'd) 17 De51gnated funds B/fwd 13.395 5,000 26,163 44,558 Income Expense Transfer C/fwd 13,395 5,000 26,106 44,501 Church Room Project Fabric - Destgnated Mission 57 57 18 Restrlcted funds B/fwd 174 307 1,141 414 4,275 6,311 Income Expense Transfer C/fwd 174 307 2.051 414 4,275 7,221 Listening Course Rector's Discretionary Fund Organ Bell Tower Fabric - Restricted 910 910 Restrlcted Shated funds Youth Work- Shared BCD 2,569 602 153 3,018 Total Restrfrted Funds 8,880 1,512 153 10,240 19 PCC Remuneratlon Mr D Burgess Deputy Churchwarden received £4.500 in respett of his services as Director of Music (2019-£4,000). A payment of£2,184 was made to Mrs E Lamb in respect ofservices as temporary administrator. icnnrc