Trustees’ Annual Report for the period
From Period start date 15 November 2020 To Period end date 14 November 2021
Charity name: The Friends of Storey Arms
Charity registration number: 1159829
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of students from Cardiff and the Vale of Glamorgan attending Storey Arms Outdoor Education Centre, by supporting the work and development of the centre through: 1. Providing financial assistance to individuals and groups from Cardiff and the Vale, where charges are prohibitive 2. Assisting in the provision of facilities and equipment |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Trustees have, for the public benefit, carried out the following activities during the 2020/21 period: 1. Held a General Meeting in March 2021 (via Zoom due to Covid restrictioins) covering the following discussion points: •Charity Commission administration / Policies / Monitoring •Financial situation / fundraising initiatives •Membership •Publicity / newsletter / website •Fundraising and social events 2. Held Annual General Meeting in April 2021. This was via Zoom due to Covid restrictions 3. No further formal meetings or fund-raising events were held during the period due to Covid restrictions and the availability of time for Trustees who were prioritising their time to their own personal and work commitments. Chair, Vice Chair, Treasurer and Secretary kept in touch during this time. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have had regard to the guidance on ‘public benefit’ issued by the Charity Commission. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | There has been no need to amend the Grant Giving Policy which remains in place as follows: Priorities for support The number of individuals and groups which can be supported is, of necessity, limited to the amount of funds available for distribution in any year. The Trustees have determined that the priorities for funding over the next years will be: •Schools serving socially deprived communities (Informed by school %FSM & WIMD). •Assisting children and young people in attending centre for whom the charges may be prohibitive. Principles •Grants are given in the form of subsidies to groups on the fees charged by Storey Arms. •Only groups of young people from Cardiff or the Vale of Glamorgan are eligible for subsidies. •Maximum amount for any one individual is the full course fee. Grant application process •Subsidies are offered at the point of enquiry about a booking, through discussion with the Head of Centre. •Where a subsidy is granted the booking letter has the statement “with support from the Friends of Storey Arms” included in it. •The trustees are happy to receive requests in writing. |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | Any efforts to recruit more volunteers to help with fund- raising activities for the charity have been put on hold due to the aftermath of the Coronavirus pandemic. It is intended that this will be a priority once we resume our activities. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.2 | Due to the closure of the Storey Arms Outdoor Education Centre for much of the reporting period, there was no request from the Head of Centre for funds to assist attending pupils and schools. The charity made further funds available (from existing) allowing work to continue on the landscaping project at the Storey Arms Centre. The plans for this project were funded in 2019/20 but work was delayed due to the pandemic. Once the centre re-opened after the Covid restrictions were relaxed, the sale of neck scarves continued as it had left off, proving very popular amongst visitors. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Due to the continuing Covid restrictions, we suspended our fund-raising activities for the whole of the 2020/21 period. The Storey Arms Centre was also closed to visitors for some of the period and this limited opportunities for merchandise sales and other donations. With the allocation of some funds towards the landscaping project, this means that we finished the period with a small deficit. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Discussion of our Reserves policy is included in each General Meeting, when we look at income and expenditure for the period, allowing scrutiny on a regular basis. A major donation that we received a number of years ago, was given for the use of student assistance and forms the major part of our reserves. We find that we have been able to raise additional income each year to cover requests from the centre for equipment and services. Grant making demands are fluid each year and requests are granted/denied based on our account balance at the time. |
|---|---|---|
| Amount of reserves held | Para 1.22 | Account balance at 15/11/2021 is £47,365.33 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our main income has been limited, once again, by the Coronavirus pandemic. The main source of funds is from membership donations (plus Gift Aid) and miscellaneous donations from members of the public and Storey Arms Centre customers. See published accounts for more detailed breakdown of income. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | With the continuing legacy of the pandemic, we are aware that fund-raising activities may be affected for a while yet – particularly for larger, face-to-face events. We will continue to look at the opportunities for applying to other grant-making bodies for direct funding which may help in the short term. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document | Para 1.25 | Constitution |
| How is the charity constituted? |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by General or Annual General Meeting – nomination and vote |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | On a rolling programme two of the official posts (Chair, Vice Chair, Treasurer, Secretary) are due for selection/reselection each year at AGM. Appointees do not automatically become a Trustee. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | The Friends of Storey Arms |
|---|---|
| Other name the charity uses | FSA (used internally as a working title) |
| Registered charity number | 1159829 |
| Charity’s principal address | The Secretary, The Friends of Storey Arms Storey Arms Outdoor Education Centre Libanus Brecon LD3 8NL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Morgan, Aled | Chair | |||
| Griffiths, Sarah | Vice Chair | |||
| Cummings, Carolyn |
Secretary | 15/11/2020 – 15/04/2021 | ||
| Treasurer | 15/04/2021 – 14/11/2021 | |||
| Ludlam, David | Treasurer | 15/11/2020 – 15/04/2021 | ||
| Conway, Lawrence | ||||
| Richards, John | ||||
| Meek, Rachel | ||||
| Thomas, Sally | ||||
| Meek, Andrew | Ex-officio Trustee |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Current Secretary is Claire Beasley (from 15/04/2021) – not a Trustee
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Sarah Griffiths | Dave Ludlam | |
Vice Chair |
Trustee | |
| 15/09/2022 | ||
| 15/09/2022 |
| Charity Name | No (if any) | ||
|---|---|---|---|
| THE FRIENDS OF STOREY ARMS | 1159829 | ||
| Receipts and payments accounts | CC16a | ||
| 15/11/2020 Period start date For the period from |
14/11/2021 Period end date To |
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 142 226 181 28 - - - - 577 - - - 577 - 288 580 - - - - - - 868 - - - 868 - 291 - 47,656 47,365 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 142 226 181 28 - - - - 577 - - - 577 - 288 580 - - - - - - 868 - - - 868 - 291 |
Last year to the nearest £ |
|
| Membershipdonations | 142 | 157 | ||||
| Miscellaneous donations | 226 | 1,156 | ||||
| Sales of merchandise | 181 | 298 | ||||
| Gift Aid | 28 | 28 | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
577 | 1,639 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 1,639 | ||||||
Insurance |
- | 30 | ||||
| Onlinegivingadmin costs | 288 | 288 | ||||
| StoreyArmsgrounds development | 580 | 555 | ||||
| StoreyArms internal artwork costs | - | 200 | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 868 | 1,073 | ||||
| A4 Asset and investment purchases (see table) |
||||||
| , | - | |||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 1,073 | ||||||
| - 291 | - | - | - 291 |
566 | ||
| - | - | - | - | - | ||
| 47,656 | - | - | 47,656 | 47,090 | ||
| 47,365 | - | - | 47,365 | 47,656 |
CCXX R1 accounts (SS)
16/09/2022
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Business account Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 47,365 - - - - - 47,365 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name CAROLYN CUMMINGS |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| CAROLYN CUMMINGS | 12/09/2022 | ||
CCXX R2 accounts (SS)
16/09/2022
2