2020-11-15-accounts

Trustees’ Annual Report for the period

From Period start date 15/11/2019 To Period end date 14/11/2020

Charity name: The Friends of Storey Arms

Charity registration number: 1159829

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the education of students from Cardiff and the Vale of Glamorgan attending Storey Arms Outdoor Education Centre, by supporting the work and development of the centre through: 1. providing financial assistance to individuals and groups from Cardiff and the Vale, where charges are prohibitive 2. assisting in the provision of facilities and equipment
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Trustees have, for the public benefit, undertaken the following activities during the 2019/20 period :- 1. Held General Meetings in Dec 2019 and Jan 2020 covering the following discussion points: - Charity Commission administration / Policies / Monitoring - Financial situation / fundraising initiatives - Membership - Publicity / newsletter / website - Fundraising and social events 2. Held Annual General Meeting in January 2020 in an attempt to attract more members by moving the meeting away from the busy pre-Christmas period. 3. No further General Meetings were held following the Coronavirus lockdown in March 2020. Many trustees are key workers and were fully occupied in their jobs. The Storey Arms Centre was also closed to visiting groups. 4. There was no opportunity to hold in-person meetings or events during the rest of the year. During informal conversations, it was also felt that priority for fundraising opportunities needed to be given to charities that were actively supporting communities during the pandemic.

Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have had regard to the guidance on ‘public benefit’ issued by the Charity Commission.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	There has been no need to amend the Grant Giving Policy which remains in place as follows: Priorities for support The number of individuals and groups which can be supported is, of necessity, limited to the amount of funds available for distribution in any year. The Trustees have determined that the priorities for funding over the next years will be: - Schools serving socially deprived communities (Informed by school %FSM & WIMD). - Assisting children and young people in attending centre for whom the charges may be prohibitive. Principles - Grants are given in the form of subsidies to groups on the fees charged by Storey Arms. - Only groups of young people from Cardiff or the Vale of Glamorgan are eligible for subsidies. - Maximum amount for any one individual is the full course fee. Grant application process - Subsidies are offered at the point of enquiry about a booking, through discussion with the Head of Centre. - Where a subsidy is granted the booking letter has the statement “with support from the Friends of Storey Arms” included in it. - The trustees are happy to receive requests in writing.
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	We welcomed a new committee member to bring fresh ideas. We find attracting new members difficult and this brings a pressure on the existing members, who are also trustees. It was agreed that we need to do more to promote the charity, particularly amongst groups that use the centre, to attract more volunteers. This objective was delayed due to the closure of the centre during pandemic.

Other

Achievements and Performance

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SORP
reference
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Achievements and Performance	Achievements and Performance	Achievements and Performance
SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	No student assistance was requested by the Storey Arms and no external funding applications were made during the year. The centre was closed to groups from March 2020 due to the Coronavirus pandemic and centre refurbishment work. The charity celebrates its 10thanniversary in 2020/21 and we agreed to raise funds to landscape the area to the rear of the centre following major groundworks. Due to the Coronavirus pandemic, we have not been able to raise new funds but have contributed to the cost of plans being drawn up from existing funds. The sale of neck scarves continues to be popular with attending groups and brings in a good level of funds, although this has been limited this year due to the closure of the Storey Arms during the pandemic.

Additional information (optional) You may choose to include further statements where relevant about:

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

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Review of the charity’s Para 1.21 Due to the Coronavirus pandemic, there was limited
financial position at the opportunity for creating income, however, there was
end of the period a healthy donation from a customer holding events
at the centre in January 2020.
That and some further sales of neck scarves
amongst our winter visiting groups, meant that we
covered our expenditure for the year with a small
positive balance.
Money was granted to the centre to fund the plans
for the landscaping project at the rear of the building.
Also, funding was given for the cost of design/print
of some educational, environmental posters for the
centre.
Statement explaining Para 1.22
the policy for holding Discussion of our Reserves policy is included in
reserves stating why each General Meeting, when we look at income and
they are held expenditure for the period, allowing scrutiny on a
regular basis.
A major donation that we received a number of
years ago, was given for the use of student
assistance and forms the major part of our reserves.
We find that we have been able to raise additional
income each year to cover requests from the centre
for equipment and services.
Grant making demands are fluid each year and
requests are granted/denied based on our account
balance at the time.
Amount of reserves Para 1.22 Account balance at 15/11/2020 is £47,656
held
Reasons for holding Para 1.22
zero reserves
Details of fund Para 1.24 None
materially in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Our main income this year has been through miscellaneous donations by Storey Arms customers and members of the public. Membership donations and tax relief associated with various donations and memberships also make a significant contribution.

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See published accounts for more detailed breakdown
of income.
Investment policy and
objectives including any We do not invest any funds.
social investment policy
adopted Para 1.46
Our reserves are currently healthy but we are aware
A description of the Para 1.46 that we need to continue to increase our annual
principal risks facing income.
the charity
Should the Storey Arms need to again request funding
for student assistance, with no increase in our
fundraising income, our funds will last approximately 8
years.
This situation is raised at each General Meeting and
our objectives for fundraising discussed.
Other
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Structure, Governance and Management

Description of charity’s trusts:
Type of governing document	Para 1.25	Constitution
How is the charity constituted?	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed by General or Annual General Meeting – nomination and vote.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	On a rolling programme two of the official posts (Chair, Vice Chair, Treasurer, Secretary) are due for selection/reselection each year at AGM. Appointees do not automatically become a Trustee.
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	The Friends of Storey Arms
Other name the charity uses	FSA (used internally as a working title)
Registered charity number	1159829
Charity’s principal address	The Secretary, The Friends of Storey Arms Storey Arms Outdoor Education Centre Libanus Brecon LD3 8NL

Names of the charity trustees who manage the charity

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Name of person (or
Dates acted if not
Trustee name Office (if any) body) entitled to
for whole year
appoint trustee (if any)
1 Morgan, Aled Chair
2 Griffiths, Sarah Vice Chair
3 Cummings , Carolyn Secretary
4 Ludlam, David Treasurer
5 Conway, Lawrence
6 Richards, John
7 Meek, Rachel
8 Thomas, Sally
9 Meek, Andrew Ex-officio Trustee
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– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year Funds held as custodian trustees on behalf of others Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Funds held as custodian trustees on behalf of others

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Sarah Griffiths	Claire Beasley
	Vice Chair	Secretary
	20/09/20	14/09/2021

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Charity Name No (if any)
FRIENDS OF STOREY ARMS 1159829
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 15/11/2019 14/11/2020
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Membership donations 157 - - 157 95
Miscellaneous donations 1,156 - - 1,156 1,157
Sales of merchandise 298 - - 298 695
Gift Aid 28 - - 28 45
Fundraising partner donation - - - - 6,000
Fundraising event - - - - 136
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 1,639 ] - - 1,639 8,128
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 1,639 - - 1,639 8,128
A3 Payments
Insurance 30 - - 30 30
Online giving admin costs 288 - - 288 288
Storey Arms grounds development 555 - - 555 -
Storey Arms Internal artwork costs 200 - - 200 -
Storey Arms Student assistance grant - - - 374
Presentation awards/trophies - - - - 40
Venue hire - - - - 50
Storey Arms activity equipment grant - - - - 500
- - - - -
Sub total [ 1,073 ] - - 1,073 1,282
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 1,073 - - 1,073 1,282
Net of receipts/(payments) 566 - - 566 6,846
A5 Transfers between funds - - - - -
A6 Cash funds last year end 47,090 - - 47,090 40,244
Cash funds this year end 47,656 - - 47,656 47,090
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CCXX R1 accounts (SS)

21/09/2021

1

Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details Total cash funds (agree balances with receipts and payments account(s)) Business account Details Details Details Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 47,656 - - - - - 47,656 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name	Endowment funds to nearest £ - - -
			-
			OK
			Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval

CCXX R2 accounts (SS)

21/09/2021

2