## **Trustees’ Annual Report for the period**
## **From Period start date 15/11/2019 To Period end date 14/11/2020**
## **Charity name: The Friends of Storey Arms**
## **Charity registration number: 1159829**
## **Objectives and Activities**
||SORP
reference||
|---|---|---|
|Summary of the
purposes of the charity
as set out in its
governing document|Para 1.17|To advance the education of students from Cardiff and
the Vale of Glamorgan attending Storey Arms Outdoor
Education Centre, by supporting the work and
development of the centre through:
1. providing financial assistance to individuals and
groups from Cardiff and the Vale, where charges
are prohibitive
2. assisting in the provision of facilities and
equipment|
|Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.|Para 1.17 and
1.19|The Trustees have, for the public benefit, undertaken
the following activities during the 2019/20 period :-
1. Held General Meetings in Dec 2019 and Jan 2020
covering the following discussion points:
- Charity Commission administration / Policies /
Monitoring
- Financial situation / fundraising initiatives
- Membership
- Publicity / newsletter / website
- Fundraising and social events
2. Held Annual General Meeting in January 2020 in
an attempt to attract more members by moving the
meeting away from the busy pre-Christmas period.
3. No further General Meetings were held following
the Coronavirus lockdown in March 2020. Many
trustees are key workers and were fully occupied
in their jobs. The Storey Arms Centre was also
closed to visiting groups.
4. There was no opportunity to hold in-person
meetings or events during the rest of the year.
During informal conversations, it was also felt that
priority for fundraising opportunities needed to be
given to charities that were actively supporting
communities during the pandemic.|
|Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|The Trustees have had regard to the guidance on
‘public benefit’ issued by the Charity Commission.|
|---|---|---|
**Additional information (optional)** You may choose to include further statements where relevant about:
||SORP
reference||
|---|---|---|
|Policy on grant making|Para 1.38|There has been no need to amend the Grant Giving
Policy which remains in place as follows:
**Priorities for support**
The number of individuals and groups which can be
supported is, of necessity, limited to the amount of
funds available for distribution in any year. The
Trustees have determined that the priorities for
funding over the next years will be:
- Schools serving socially deprived communities
(Informed by school %FSM & WIMD).
- Assisting children and young people in attending
centre for whom the charges may be prohibitive.
**Principles**
- Grants are given in the form of subsidies to groups
on the fees charged by Storey Arms.
- Only groups of young people from Cardiff or the
Vale of Glamorgan are eligible for subsidies.
- Maximum amount for any one individual is the full
course fee.
**Grant application process**
- Subsidies are offered at the point of enquiry about
a booking, through discussion with the Head of
Centre.
- Where a subsidy is granted the booking letter has
the statement “with support from the Friends of
Storey Arms” included in it.
- The trustees are happy to receive requests in
writing.|
|Policy on social
investment including
program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|We welcomed a new committee member to bring
fresh ideas.
We find attracting new members difficult and this
brings a pressure on the existing members, who are
also trustees.
It was agreed that we need to do more to promote the
charity, particularly amongst groups that use the
centre, to attract more volunteers. This objective was
delayed due to the closure of the centre during
pandemic.|
Other
## **Achievements and Performance**
**----- Start of picture text -----**
SORP
reference
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP
reference|||
|Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.|Para 1.20|No student assistance was requested by the Storey
Arms and no external funding applications were made
during the year. The centre was closed to groups
from March 2020 due to the Coronavirus pandemic
and centre refurbishment work.
The charity celebrates its 10thanniversary in 2020/21
and we agreed to raise funds to landscape the area to
the rear of the centre following major groundworks.
Due to the Coronavirus pandemic, we have not been
able to raise new funds but have contributed to the
cost of plans being drawn up from existing funds.
The sale of neck scarves continues to be popular with
attending groups and brings in a good level of funds,
although this has been limited this year due to the
closure of the Storey Arms during the pandemic.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
||||
|Achievements against
objectives set|Para 1.41||
|Performance of
fundraising activities
against objectives set|Para 1.41||
|Investment
performance against
objectives|Para 1.41||
|Other|||
## **Financial Review**
**----- Start of picture text -----**
Review of the charity’s Para 1.21 Due to the Coronavirus pandemic, there was limited
financial position at the opportunity for creating income, however, there was
end of the period a healthy donation from a customer holding events
at the centre in January 2020.
That and some further sales of neck scarves
amongst our winter visiting groups, meant that we
covered our expenditure for the year with a small
positive balance.
Money was granted to the centre to fund the plans
for the landscaping project at the rear of the building.
Also, funding was given for the cost of design/print
of some educational, environmental posters for the
centre.
Statement explaining Para 1.22
the policy for holding Discussion of our Reserves policy is included in
reserves stating why each General Meeting, when we look at income and
they are held expenditure for the period, allowing scrutiny on a
regular basis.
A major donation that we received a number of
years ago, was given for the use of student
assistance and forms the major part of our reserves.
We find that we have been able to raise additional
income each year to cover requests from the centre
for equipment and services.
Grant making demands are fluid each year and
requests are granted/denied based on our account
balance at the time.
Amount of reserves Para 1.22 Account balance at 15/11/2020 is £47,656
held
Reasons for holding Para 1.22
zero reserves
Details of fund Para 1.24 None
materially in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|Our main income this year has been through
miscellaneous donations by Storey Arms customers
and members of the public.
Membership donations and tax relief associated with
various donations and memberships also make a
significant contribution.|
**----- Start of picture text -----**
See published accounts for more detailed breakdown
of income.
Investment policy and
objectives including any We do not invest any funds.
social investment policy
adopted Para 1.46
Our reserves are currently healthy but we are aware
A description of the Para 1.46 that we need to continue to increase our annual
principal risks facing income.
the charity
Should the Storey Arms need to again request funding
for student assistance, with no increase in our
fundraising income, our funds will last approximately 8
years.
This situation is raised at each General Meeting and
our objectives for fundraising discussed.
Other
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## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document|Para 1.25|Constitution|
|How is the charity
constituted?|Para 1.25|Charitable Incorporated Organisation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointed by General or Annual General
Meeting – nomination and vote.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|On a rolling programme two of the official
posts (Chair, Vice Chair, Treasurer,
Secretary) are due for selection/reselection
each year at AGM.
Appointees do not automatically become a
Trustee.|
|Relationship with any
related parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|The Friends of Storey Arms|
|---|---|
|Other name the charity uses|FSA (used internally as a working title)|
|Registered charity number|1159829|
|Charity’s principal address|The Secretary, The Friends of Storey Arms
Storey Arms Outdoor Education Centre
Libanus
Brecon
LD3 8NL|
**Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or
Dates acted if not
Trustee name Office (if any) body) entitled to
for whole year
appoint trustee (if any)
1 Morgan, Aled Chair
2 Griffiths, Sarah Vice Chair
3 Cummings , Carolyn Secretary
4 Ludlam, David Treasurer
5 Conway, Lawrence
6 Richards, John
7 Meek, Rachel
8 Thomas, Sally
9 Meek, Andrew Ex-officio Trustee
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
**Funds held as custodian trustees on behalf of others**
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
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|**Name of chief executive or names of senior staff members (Optional information)**|||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Sarah Griffiths|Claire Beasley|
||
Vice Chair|Secretary|
||||
||20/09/20|14/09/2021|
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Charity Name No (if any)
FRIENDS OF STOREY ARMS 1159829
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 15/11/2019 14/11/2020
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Membership donations 157 - - 157 95
Miscellaneous donations 1,156 - - 1,156 1,157
Sales of merchandise 298 - - 298 695
Gift Aid 28 - - 28 45
Fundraising partner donation - - - - 6,000
Fundraising event - - - - 136
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 1,639 ] - - 1,639 8,128
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 1,639 - - 1,639 8,128
A3 Payments
Insurance 30 - - 30 30
Online giving admin costs 288 - - 288 288
Storey Arms grounds development 555 - - 555 -
Storey Arms Internal artwork costs 200 - - 200 -
Storey Arms Student assistance grant - - - 374
Presentation awards/trophies - - - - 40
Venue hire - - - - 50
Storey Arms activity equipment grant - - - - 500
- - - - -
Sub total [ 1,073 ] - - 1,073 1,282
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 1,073 - - 1,073 1,282
Net of receipts/(payments) 566 - - 566 6,846
A5 Transfers between funds - - - - -
A6 Cash funds last year end 47,090 - - 47,090 40,244
Cash funds this year end 47,656 - - 47,656 47,090
**----- End of picture text -----**
CCXX R1 accounts (SS)
21/09/2021
1
|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Business account
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**47,656**
**-**
**-**
**-**
**-**
**-**
**47,656**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval|
CCXX R2 accounts (SS)
21/09/2021
2