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← The Florence Park Community Association

2023-12-31-accounts

FLORENCE PARK COMMUNITY ASSOCIATION CIO

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

Charity Registration Number: 1159506

1

FLORENCE PARK COMMUNITY ASSOCIATION

TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

CONTENTS PAGES
Charity Informaton 3
Trustees’ Annual Report 4
Statement of Trustees’ responsibilites 5
Independent Examiner’s Report 6
Statement of Financial Actvites 7
Balance Sheet 8
Notes to the accounts 9

2

FLORENCE PARK COMMUNITY ASSOCIATION

CHARITY INFORMATION FOR THE YEAR ENDED 31 DECEMBER 2023

TRUSTEE COMMITTEE MEMBERS

Judith Secker Chair Stella Bell (resigned July 2023) Adam Wielopolski (resigned April 2023) Robert Shorter (resigned September 2023) Rebecca Seaborne Jane Dee Treasurer Stephen Walker (appointed Sept 2023) Jane Littlehales (appointed Dec 2023)

SECRETARY

Becci Seaborne

REGISTERED OFFICE

Florence Park Community Association Florence Park Community Centre Cornwallis Road Oxford OX4 3NH

CHARITY REFERENCE NUMBER

1159506

ACCOUNTANTS

SPX Oxford Ltd Peace House 19 Paradise Street Oxford OX1 1LD

3

FLORENCE PARK COMMUNITY ASSOCIATION

TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2023

Chair’s Report

I’m pleased to report that, for the first time in a while, by and large, we had a really good year in 2023. Our treasurer, Jane Dee, will take you through the financial outcome. I’d like to highlight some of the ways that has been achieved:

During 2023, in the face of a growing deficit, we held two emergency financial meetings jointly with the social club. Working together we were able to get a refund on water costs which had escalated due to a leak which was outside our control. And with the help of a broker we recouped VAT and climate levy charges that should never have been placed on a charity.

These one-off sums have made a big difference. But it’s regular income that really keeps us afloat. Old friends who hire the centre week in week out been joined amongst others by weekly puppy play and training in the garden (and yes, they do clear up after themselves – rather better than some human hirers), and Buttercross Theatre group’s adult drama courses.

Florence Park community centre has become a go-to venue for music events and our bookings for these and other events which are often staged to raise funds for the community centre have once again broken records. A special mention here to MorTi Williams and the Post Pandemic Performance Project whose Vault series of plays I’ve particularly enjoyed. Other highlights have been shows by two world class comedians Attila the Stockbroker and Anuvab Pal and of course Jon Flint’s wine and cheese tasting evening back in October. There’s really too much to mention everything. Enough to say that our attendance records show around 17,600 people passed through our doors during 2023.

2023’s panto was a sell-out Cinderella which raised over £3,000, followed in January this year by Snow White and the Seven Out of Work Actors which was equally successful financially and equally quickly sold out. My thanks to the Florence Park Players. We look forward to working with you again.

All of these events, whether through hall hire fees or fundraising, make it possible for us to continue our groups which provide much needed services in the community. In 2023 we took a leap into the dark, giving three leaders who had previously been self-employed the additional security of employment status with all that means for us of wrangling with employment law, job contracts, payroll and HMRC. I am grateful to Jane Dee for many things but getting us set up for these complexities is high on the list. So our centre manager is now an employee. Baby group, also known as ‘cake club’ and Toddle time which follows it on Wednesdays have been led by Sarah Korting, also now an employee. (Sarah has been away from work for three months following knee surgery and her place has been taken by Su Calvert who had experience bringing her own baby to the groups. We thank Su for stepping in and look forward to welcoming Sarah back very soon.)

Our over-sixty fives lunch club, which provides a free lunch on Fridays and occasional outings, flourishes under the leadership of our third employee, Rachel Lawrence, whose abilities in the kitchen put me in mind of that parable about the loaves and fishes.

New in 2023 was our monthly community Sunday lunch. What joy to have a Sunday lunch cooked for you – and the washing up done too. Eating and chatting round a communal table is a lovely experience. Rachel leads in the kitchen for those meals too. In an example of the circularity which I love about this place, the small sums we pay for our lunch contribute to funding the over-sixty five’s lunch club.

4

FLORENCE PARK COMMUNITY ASSOCIATION

Rachel, Sarah and Su do not work alone. The baby groups, lunch club and Sunday lunches would not happen without those members of our community who volunteer at the sessions. You should know that this committee truly appreciates everything that you do.. Volunteers are always welcome and, if you’d like to chat about how you might help out here, have a word with one of us after the meeting.

None of what I’ve described happening here would be happening without all of you, the members of the Florence Park Community Association. Many of the events that happen are brought to us by groups or individuals from the Flo Park community. If you have even the germ of an idea for an event that might entertain and fundraise for the centre do please bring it to us. We can help develop and support your event.

Going back to money for a moment, our very reasonable membership fees and the donations which so many of you make when renewing or coming to events are the backbone of our financial structure. But not everyone who could be, and would probably want to be a member is a member. I suspect that many people know about the community centre but far fewer know about the association that makes it all happen and give us our charitable status. We have membership forms here as well as online. Please take them away and talk to your neighbours and friends about joining. Membership can get you early bird notice of some events that sell out quickly. We’re looking for other ideas for giving something back to association members. Would you like an annual garden party? Or something else? Please let us know.

There’s always a downside and here it’s the building. Ancient and creaking. Although the city council is responsible for structural repairs, under our lease all other repair and maintenance falls to us. What happens next is always unpredictable and the costs therefore difficult to budget for. Some repairs, like repairing cracks in the kitchen walls to maintain our 5 star food hygiene rating, we can do ourselves. But we need help and if you can either fundraise for us or offer skills please let us know.

Fundraising is a real issue. We simply don’t have the capacity to do much of it. Plus grants are few and far between these days and always oversubscribed. It’s particularly difficult to get grants for buildings or staffing. We’ve recognised the value for fundraising of assessing the impact we have on peoples’ lives in the community and we’ve been lucky to get expert help from Frances Hansford who has been collecting views from our centre users. I’d like to highlight just one of the many positive and representative comments from each of our groups:

From the baby group

I think it’s really great. They’re doing a good job, the volunteers. It was the first time I’d sat and drunk a cup of tea and not let it get cold. Just having someone make you a cup of tea is really nice. Some activities (elsewhere) you have to commit, book on-line, pay in advance and it puts me off. It’s a bit of a barrier. Things where you can show up are really nice.

From the Sunday lunch

I’m on my own, my husband died two years ago. I always made a roast for the family, but on your own you don’t want to do it It’s not worth it. Here someone does it for me. I find it important It gets you out. It’s round the corner so I can come and chat to people. You’ve got to have something like this, especially when you’re on your own.

From the over 65’s lunches

It’s a nice social get-together, chance to meet different people and the food is nice. You never know what you’re going to get; it’s a surprise meal. This is more social that when you go into a pub or restaurant. If you go to a pub they’re not going to talk to you. We used to go to other social clubs but they’ve all gone – basically because of Covid. As you get older you’re not so mobile. We can walk here.

5

FLORENCE PARK COMMUNITY ASSOCIATION

So there you have it. Thank you Frances.

Two trustees have resigned in the past year: Stella Bell and Rob Shorter both did great things for us and are missed. I’d particularly like to thank the rest of our committee: Becci our secretary, Jane Dee who deserves more than the one mention she’s already had from me, Steve Walker who has recently taken on the task of membership secretary, Jane Littlehales whose key role is design and layout of the Florence Park Newsletter. Adam, who stood down from chair last year having served his permitted term as a trustee, has continued to come to meetings as a volunteer and has continued to edit the newsletter content. The advice and support I’ve had from all these people has kept me going this year. Working so closely with the social club committee has been a real pleasure too even in hard times so special thanks to Jon and Alan for their comradeship. And a shout out for their lovely, hard-working bar staff.

Judith Secker,

Chair, Florence Park Community Association

15 May 2024

6

FLORENCE PARK COMMUNITY ASSOCIATION

STATEMENT OF THE TRUSTEES’ RESPONSIBILITIES FOR THE YEAR ENDED 31 DECEMBER 2023

The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy, the financial position of the charity and which enable them to ascertain both the financial position of the charity and ensure that the financial statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

7

FLORENCE PARK COMMUNITY ASSOCIATION

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF FLORENCE PARK COMMUNITY ASSOCIATION

I report on the accounts of the Trust for the period ended 31 December 2023, which are set out on pages 7 to 14.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.

Independent examiner’s statement

No matter has come to my attention:

have not been met or

Name: Sheila Parry FCCA

Address: Peace House 19 Paradise Street Oxford OX1 1LD

Date: 10 June 2024

8

FLORENCE PARK COMMUNITY ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023

Not
e
Income from:
Donatons and
legacies
2
Charitable
actvites
3
Other trading
actvites
4
Investments
Total income
Expenditure on:
Charitable
actvites
5
Total expenditure
Net income / -expenditure
Transfers between funds
Net movement in funds
Reconciliaton of funds:
Total funds brought forwards
Total funds carried forward		 Unrestricted
Funds
£
14,493
35,306
6,375
56
56,230
59,203
59,203
- 2,973
- 460
- 3,433
37,999
33,566		 Restricted
Funds
£
3,665
2,614
-
-
6,279
4,069
4,069
2,210
460
2,670
1,971
4,641		 Total
Funds
2023
£
18,15
8
37,92
0
6,375
56
62,509
63,272
63,272
- 763
-
- 763
39,970
39,207		 Unrestricte
d
Funds
£
5,737
26,487
3,773
-
35,997
46,387
46,387
- 10,390
1,870
- 8,520
46,519
37,999		 Restricted
Funds
£
3,058
-
-
-
3,058
3,415
3,415
- 357
- 1,870
- 2,227
4,198
1,971		 Total
Funds
2022
£
8,795
26,48
7
3,773
-
39,055
49,802
49,802
10,747
-
10,747
50,717
39,970

All recognised gains and losses are included in the Statement of Financial Activities.

9

FLORENCE PARK COMMUNITY ASSOCIATION

BALANCE SHEET FOR THE YEAR ENDED 31 DECEMBER 2023

Note
Fixed Assets
Tangible assets
6
Current assets
Debtors: Amounts falling due within one year
7
Cash at bank and in hand
Creditors: Amounts falling due within one
year
8
Net current assets
Net assets
The funds of the charity
Funds
Unrestricted income funds
Restricted income funds
Total funds
10		 2023
£
£
7,101
2,069
32,323
34,392
- 2,286
32,106
39,207
34,566
4,641
39,207		 2022
£
£
21,418
166
21,911
22,077
- 3,525
18,552
39,970
37,999
1,971
39,970		 2022
£
£
21,418
166
21,911
22,077
- 3,525
18,552
39,970
37,999
1,971
39,970
39,970
37,999
1,971
39,970

These accounts were approved by the board of trustees on 06/05/2024 and signed on their behalf by:-

Jane Dee Rebecca Seaborne Treasurer Secretary

10

FLORENCE PARK COMMUNITY ASSOCIATION

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023

1. STATEMENT OF ACCOUNTING POLICIES

Accounting convention

These accounts have been prepared under the historical cost convention, and in accordance with the Statements of Recommended Practice 2019 (SORP 2019), ‘Accounting and Reporting by Charities’, issued by the Charities Commission and the Charities Act 2011, together with applicable standards.

Income

Income represents income receivable from room hire, rental income, fundraising, donations, gifts and interest received.

Donations and legacies are reported in the Statement of Financial Activities if they are received or due in the financial year.

Any income received relating to a forward period has been deferred.

Grants receivable are included in the year in which the offer is conveyed by the charity except in those cases where the offer has conditions, such grants being recognised as income when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are not included in the financial statements.

Expenditure

All expenditure is included on an accruals basis and is recognised when there is a legal or constructive obligation to pay for such expenditure, inclusive of any VAT which cannot be recovered.

Grants payable are charged in the year when the offer is conveyed to the recipient except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered that are subject to conditions which have not been met at the year end are noted as a commitment, but not accrued as expenditure.

Resources are expended in the furtherance of the charity’s objectives.

Depreciation

Depreciation is provided at the following rates so as to write off the cost less residual value of the assets over their estimated useful lives. A full year’s depreciation is provided in the year of acquisition.

Office equipment – straight line basis at 25% per annum. Leasehold improvements – straight line basis at 4% per annum. Outdoor equipment - straight line basis at 33% per annum.

Items included in fixed assets are capitalised where there is an identifiable asset and / or when the purchase cost exceeds £500

Fund accounting

Funds held by the charity are either:-

Unrestricted general funds – these are funds which can be used in accordance with the charity’s objectives at the discretion of the trustees.

11

FLORENCE PARK COMMUNITY ASSOCIATION

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

Restricted funds – funds received can only be used for specifically nominated expenditure by the donor and are credited to income in the year in which they are received. Where amounts are not specifically allocated against expenditure in that year the balance is deferred and added to the balance brought forward on the restricted funds and is used in subsequent years in line with the restrictions placed by the donor.

Taxation

The organisation, being a charity, is not liable to taxation on its income.

2. INCOME FROM DONATIONS

2.
INCOME FROM DONATIONS
Unrestricted
Restricted
Funds
Funds
£
£
Donatons
12,993
-
Grants
1,500
3,665
TOTAL
14,493
3,665
3.
INCOME FROM CHARITABLE ACTIVITIES
Unrestricte
d
Restricte
d
Funds
Funds
£
£
Room Hire
28,807
-
Entertainments
1,784
-
Newsleter
-
880
Over 60's Club
1,218
-
Subscriptons
750
-
Panto Tickets
2,582
-
Panto other
165
-
Baby Group
-
1,734
TOTAL
35,306
2,614
4.
INCOME FROM OTHER TRADING ACTIVITIES
Unrestricte
d
Restricte
d
Funds
Funds
£
£
Community
Café/ Sunday
Lunch
2,206
-
FPSC Other
222
-
Bar rent
3,947
-
TOTAL
6,375
-		 Total
Funds
Unrestricted
2023
Funds
£
£
12,993
2,970
5,165
2,767
18,158
5,737
Total
Funds
Unrestricte
d
2023
Funds
£
£
28,807
22,431
1,784
390
880
-
1,218
1,245
750
668
2,582
450
165
1,734
1,306
37,920
26,490
Total
Funds
Unrestricte
d
2023
Funds
£
£
2,206
894
222
3,947
2,879
6,375
3,773		 Restricted
Funds
£
890
2,168
3,058
Restricte
d
Funds
£
-
-
-
-
-
-
-
-
Restricte
d
Funds
£
-
-
-		 Total
Funds
2022
£
3,860
4,935
8,795
Total
Funds
2022
£
22,431
390
-
1,245
668
450
1,306
26,490
Total
Funds
2022
£
894
2,879
6,375
3,773		 - 3,773

12

FLORENCE PARK COMMUNITY ASSOCIATION

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

5.
EXPENDITURE ON CHARITABLE ACTIVITIES
Unrestricte
d
Restricte
d
Funds
Funds
£
£
Accountancy
630
-
Staf costs
17,538
3,579
Bank charges
347
-
Cleaning
8,471
-
FPSC
383
-
Depreciaton
1,233
-
Heatng and
lightng
11,448
-
Improvements
-
-
Insurance
696
-
Legal Fees
35
-
Licensing
-
-
Over 60's Club
658
-
Gardening Club
-
-
Newsleter
-
490
Events costs/
Panto
1,298
-
Printng, postage &
statonery
26
-
Rates
234
-
Repairs and
maintenance
924
-
Security
189
-
Telephones and
internet
362
-
TV and other
licences/
Subscriptons
744
-
Water
- 1,185
-
Waste and
Recycling
1,125
-
Capital
adjustment
- 7,371
-
Disposals
21,418
-
Other misc
spend
-
-
TOTAL
59,203
4,069		 Total
Funds
Unrestricted
2023
Funds
£
£
630
540
21,117
14,393
347
220
8,471
8,217
383
-
1,233
2,548
11,448
5,921
-
3,733
696
1,990
35
235
-
150
658
636
-
-
490
-
1,298
258
26
69
234
195
924
733
189
244
362
312
744
979
- 1,185
4,415
1,125
682
- 7,371
682
21,418
682
-
- 113
63,272
47,721		 Restricte
d
Funds
£
-
1,975
-
-
-
-
-
-
450
-
-
-
500
-
-
490
-
-
-
-
-
-
-
-
-
-
3,415		 Total
Funds
2022
£
540
16,368
220
8,217
-
2,548
5,921
3,733
2,440
235
150
636
500
-
258
559
195
733
244
312
979
4,415
682
682
682
- 113
51,136

13

FLORENCE PARK COMMUNITY ASSOCIATION

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

6. TANGIBLE ASSETS

Property
Improvements		 Equipment Equipment Total cost
£ £ £
Cost
Cost at 1 Jan 2023 29,330 5,612 34,942
Disposals - 29,330 - 5,612 - 34,942
Additons - correctons to
previous years		 3,976 7,384 11,360
Additons 963 - 963
At 31 Dec 2023 4,939 7,384 12,323
Depreciaton
At 1 Jan 2023 11,584 1,940 13,524
Writen back on disposals - 11,584 - 1,940 - 13,524
Charges relatng to
correctons to previous 397 3,592 3,989
periods
Charge for the period 494 739 1,233
At 31 Dec 2023 891 4,331 5,222
Net book value
At 31 Dec 2023 4,048 3,053 7,101
At 31 Dec 2022 17,746 3,672 21,418

Corrections have been made to the fixed asset register to bring the assets held on the balance sheet In line with the assets at the centre.

7. DEBTORS

7.
DEBTORS
Prepayments
Other debtors		 2023
£
1,031
1,038
2,069		 2022
£
166
-
166

8. CREDITORS: amounts falling due within one year

Other creditors
Panto income received in
advance		 2023
£
1,535
751
2,286		 2022
£
3,347
178
3,525

NOTES TO THE ACCOUNTS (CONTINUED)

14

FLORENCE PARK COMMUNITY ASSOCIATION

FOR THE YEAR ENDED 31 DECEMBER 2023

9. MOVEMENT IN FUNDS

9.
MOVEMENT IN FUNDS		 9.
MOVEMENT IN FUNDS
At 31
December
2022
£
General Funds
Unrestricted income funds
37,999
Restricted Funds
Projector fund
-
Garden Project
1,971
Newsleter
-
Over 60s Group
-
Baby Group
-
Total Restricted funds
1,971
Total funds
39,970
MOVEMENT IN FUNDS - Previous year
At 31-Dec-
2021
£
General Funds
Unrestricted income funds
46,519
Restricted Funds
Building project fund
421
Soil Associaton
150
Meal Deliveries
1,820
Garden Project
2,000
Gardening Club
-
Newsleter
-
Over 60s Group
-
Baby Group
- 193
Total Restricted funds
4,198
Total funds
50,717		 Income
£
56,230
665
-
880
3,000
1,734
6,279
62,509
Income
£
35,997
-
-
-
-
500
390
1,368
800
3,058
39,055		 Expenditur
e
£
- 59,203
-
-
- 490
- 720
- 2,859
- 4,069
- 63,968
Expenditur
e
£
46,387
-
-
-
450
500
490
1,368
607
3,415
49,802		 Transfers
£
- 460
- 665
-
-
-
1,125
460
-
Transfers
£
1,870
- 421
- 150
- 1,820
421
-
100
-
-
- 1,870
-		 At 31
December
2023
£
34,566
-
1,971
390
2,280
-
4,641
38,511
At 31-Dec-
2022
£
37,999
-
-
-
1,971
-
-
-
-
1,971
39,970
50,717

15

FLORENCE PARK COMMUNITY ASSOCIATION

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

12. TRUSTEE REMUNERATION, TRUSTEE EXPENSES AND RELATED PARTY TRANSACTIONS

No members of the management committee received any remuneration during the period. No committee costs were reimbursed to trustees during the period. No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the period.

13. STAFF COSTS AND EMPLOYEE BENEFITS

Gross pay
Social security costs
Pension contributons		 2023
14,541
-
132
14,673		 2022
-
-
-
-

14. REMUNERATION AND BENEFITS RECEIVED BY KEY MANAGEMENT PERSONNEL

The key management personnel of the charity are the voluntary trustees. There are therefore no remuneration or benefits of the key management personnel to disclose.

16