2021-03-31-accounts - Park Community Action

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Park Community Action

(Registered Charity, no. 1159498)

Financial statements

for the year ended 31 March 2021

Contents	Page
Legal information	2
Trustee report	3-4
Examiner's report	5
Statement of Financial Activities	6
Balance Sheet	7
Notes to the accounts	8-9

Park Community Action

Trustee report

Trustees

Rosalie Hill Christine Robinson Keith Crawshaw Frank Abel Jack Carrington Debjani Chatterjee Richard Foster J ean Jones Brian Manning Dave Watkins Sioned-Mair Richards Jo Bussey

Chair Secretary Treasurer

Registered Charity number:

1159498

Principal address

Park Community Centre Samson Street Sheffield S2 5QT

Independent examiner

Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL

Bank

The Co-operative Bank plc Head Office PO Box 101 1 Balloon Street Manchester M60 4EP

Park Community Action

Trustee report

The Trustees present their report and financial statements for the year ended 31 March 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" issued in March 2005 in preparing the annual report and financial statements of the charity.

Structure, governance and management

The charity was established by a constitution adopted on 1 July 1996, and was entered on the Register of Charities effective from 5 September 1996. The charity was established by a constitution adopted on 1 July 1996,

Assets were transferred to the new Charitable Incorporate Organisation of the same name on the 1[st] April 2016. The new charitable organisation was formed with similar objectives and with the new charity number 1159498 for the purpose of carrying on its activity as an incorporated charity.

Park Community Action is managed by a voluntary management committee.

The trustees who served during the year are listed on page 2 on the report.

New Trustees can be recruited at any time throughout the year but are elected at the Annual General M eeting of Park Community Action.

Objectives and activities

The objects of the CIO are to promote the benefit of the inhabitants primarily but not exclusively in the Manor area of the City of Sheffield ('the area of benefit') without distinction of age, sex, race, political or religious or other opinions, by associating the local statutory authorities, voluntary and other organisations and inhabitants in a common effort to advance education, provide community based library and associated facilities, protect health, improve the environment, ensure adequate recreational facilities and relieve poverty, distress or sickness .

Public benefit statement

The area of benefit is Park Hill, Wybourn and Granville within the Manor Castle Council Ward, local authority standard neighbourhoods of the City of Sheffield. The charity seeks to effect public benefit through a range of activities and support within the local community working in partnership with a wide range of statotory and voluntary organisations.

To effect benefit to the local community PCA manages and promotes the use of the Park Youth and Community Centre, Library, and ancillary facilities for the benefit of the users of the Centre and the communities adjacent to it. They have a particular concern for those individuals, groups and communities affected by economic and social deprivation.

PCA also seek to employ local staff who will benefit personally by way of wages or salaries, as well as providing opportunity for local volunteers to support the work of the Centre developing their skills, capacity, and engagement. The general public benefit by taking part in activities at the building.

Participation in the work of PCA and its benefits are open to all in the area of benefit, and others elsewhere if they choose to get involved. However, work and activities are for the most part advertised in the area of benefit only. Nobody would ever be excluded from participation without good reason or due process – and only then if they caused genuine concern to the wider community.

Local people have the opportunity to participate in monthly open meetings, in the AGM and to get regular reports and updates, the Annual Report and Accounts and other such reports. They are routinely and actively encouraged to get involved in the organisation Executive, which is re-elected annually.

PCA does not restrict access to its facilities and all areas of the building currently in use are accessible; if other areas are brought into use they will be made accessible as a part of the process of bringing them into use.

Activities provided by PCA under its own management aim to be free or for a minimal charge to cover expenses; there will be a charge to other organisations for the use of facilities to cover the reasonable management and running costs of those facilities. These are on a sliding scale with activities offering public benefits at the lower end of the scale, and higher charges for those wishing to use facilities for private or commercial activities. Activities will be restricted to those which are broadly in accord with the overall objectives of PCA.

Park Community Action

Trustee report

Report on Activities During the Year

As a result of the Covid pandemic the previous year's AGM was not held until 14th January 2021 at which the meeting considered not only the report for the year ended 31 March 2020 but it also received an update of what the Centre had managed to achieve so far to the date of the AGM. The meeting agreed to change the timing of the AGM to a date nearer to following the end of our financial year and more in line with the timetable specified in our constitution. It was felt that this would also make our financial monitoring more pertinent.

There was little change since the AGM held in January 2021 with activities being severely limited by Covid restrictions. Our activities continued to be focused on the Food Pantry which remained open throughout this period. This obviously was a key activity in the charity helping to overcome food poverty one of our key objects. Other activities remained largely in limbo because of the restrictions placed on using public buildings and spaces placed on us by Covid regulations.

As we entered the new financial year the trustees continued to look at how some of our activities could be resumed and particularly the library (it eventually opened on a limited basis from 21st June, 2021). Despite our best efforts, permission to reopen the rest of the community space was not possible at all in 2020-21. This remained of concern as the space unused produces no rental income a vital revenue source to support our work. Nevertheless a series of small grant awards have allowed us to cover our reduced staffing and other administrative costs to the point where we believe we can sustain our organisation through to March 2022.

Our staff hours have seen significant reduction, with one member choosing to halve her normal hours from April 2020; one becoming redundant when his contract expired at the end of March 2021 and one moving to part-time furlough in February2020.

With removal of restrictions we hope to reopen the whole building and resume normal activities. We expect staffing hours and volunteer time will need to increase to meet demand, but we will need to actively seek major grant support if that is to be achieved as we feel there are limited opportunities to self generate income.

Our Trustees remain unchanged from 2019/20 and the acting Chair and Vice Chair were confirmed as duly elected to office in January 2021, with other officers re-elected to the posts they had held in 2020. The Executive Committee have met at least monthly and our Neighbourhood Forum meetings have reverted to their normal bi-monthly schedule.

We must record our gratitude for continuing support by the City Council, Tudor Trust, Manor and Castle Development Trust, and the Guinness Partnership. The National Lottery and HM Government, Sport England, Hallam FM Cash for Kids, Tesco Bags of Help and South Yorkshire Police England have specifically funded our Covid 19 response during 2020. Grants from Great Places and the Co-op Community Fund will help to support our recovery next year. We must also thank many local people who have made generous donations to support the Pantry.

Reserves policy

Park Community Action aim to maintain a level of reserves at 3 months running costs to cover the ongoing operation of the group to cover periods without funding.

Trustees responsibilities for the financial statements

Charity law requires the trustees to prepare financial statements for each financial period which show the state of affairs of the charity and of net income or expenditure of the charity for that period. In preparing those financial statements, the Trustees are required to:

select suitable accounting policies and apply them consistently;
make judgements and estimates that are reasonable and prudent;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation;
state whether applicable accounting standards of recommended practice have been followed subject to any departures disclosed and explained in the financial statements.

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable the Trustees to prepare financial statements. The Trustees are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of fraud and other irregularities.

This report was approved by the Trustees on 8 July 2021 and is signed on their behalf by:

Trustee

Patrk Community Actlon Independent examinevs report to the trustees of Park Community Action I report on the accounts for the year ended 31 Marth 2021, which are set out on pages 6 to 9. Respe¢tive responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audrt is not required for this year under Section 144121 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to= Q examine the accounts under section 145 of the 2011 Act" Cl to follow the procedures laid down in the general Directions given by the Charity Commission undeT section 145 (51(bl of the 2011 Act," and El lo state whether particular matters have come to my attenlion. Basis of independent examIneS report My examination was carried out in accordan wtth the general Directions grven by the Charity Commission. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts presented wrth those records. It also includes consideration of any unusual item5 or disdosures in the accounts. and seeking explanations from you as trustees conceming any such matters. The prOdureS undertaken do not prowde all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a e and fair view. and the report is limited to those matters set oul in the statement below. Independent examinerfs statement In connection with my examination. no matter has come to my attention: 111 which gives me reasonable cause to believe that in any material respect the requirements: Q to keep accounting rerdS in a(£ordance wtth section 130 of the 2011 Act.. and El to prepare accounts which accord with the accounting records and u)mpty wth the accounting requirements of the 2011 Act have not been met,. or {2) to which. in y opinion, attention should be drawn in order to enable a proper understand. accounts lo be reached. Signed-. Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL Date..

Park Community Action

Statement of financial activities

(incorporating the income and expenditure account) for the year ended 31 March 2021

Notes Incoming resources 1 Grants and donations 2 Room rentals Café income Pantry income Youth Club income Library income Other income Total Incoming resources Resources expended Salaries Training Building maintenance Licences and membership Library Expenses Pantry Project expenses Publicity Office expenses Café expenses Afternoon tea Over 50's group Youth Club Insurance Accountancy Volunteer expenses Other payments Total resources expended Net (outgoing)/incoming resources Total funds brought forward Fund balances carried forward	Unrestricted Funds £ 5,038 7,030 - 4,985 - - 33 17,086 693 - 202 158 - 581 0 (392) 142 - 14 - 556 300 30 105 2,389 14,697 2,408 4,563 21,668	Restricted Funds £ 40,972 - - - - - - 40,972 25,308 - 574 - - 11,898 - - - - - - - - 21 6,013 43,814 (2,842) (2,408) 21,700 16,450	Total funds 2021 £ 46,010 7,030 - 4,985 - - 33 58,058 26,001 - 776 158 - 12,479 (392) 142 - 14 - 556 300 51 6,118 46,203 11,855 - 26,263 38,118	Total funds 2020 £ 46,708 16,869 6,717 6,416 5,085 285 736
				82,816
				40,593 - 1,805 130 125 10,585 41 5,228 7,021 720 14 6,010 538 1,020 836 552
				75,218

				7,598 - 18,665
				26,263

Park Community Action Balance Sheet

as at 31 March 2021

Notes Current Assets Balance at bank and cash Debtors 4 Total current assets Creditors 5 Net current assets Total assets less current liabilities Total net assets Represented by: Funds R t i t d i f d 3 es r c e ncome un Unrestricted income fund Total funds	2021 £ 38,418 - 38,418 (300) 38,118 38,118 38,118 16 450 , 21,668 38,118	2020 £ 26,613 -
		26,613 (350)
		26,263
		26,263
		26,263
		21 700 , 4,563
		26,263

This report was approved by the Trustees on 8 July 2021 and is signed on their behalf by:

Trustee

Park Community Action

Notes to the financial statements for the year ended 31 March 2021

1 Accounting Policies

(a) Basis of preparation

The Financial Statements have been prepared in accordance with the Companies Act 2006, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102), and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS102 (effective from January 2015 and updated with effect from January 2016) - (the Charities SORP (FRS102)), as modified for smaller charities.

The Charity meets the definition of a public benefit entity as defined under FRS102.

(b) Income

Grants donations and Income from charitable trading activities are recognised in full in the Statement of Financial Activities in the year in which they are received.

(c) Restricted Funds

Restricted funds are used for specific purposes as laid down by the donor. Expenditure which meets the criteria is identified to the fund together with a fair allocation of management and support costs.

(d) Unrestricted Funds

Unrestricted Funds are other income received or generated for the objects of the charity without further specified purpose and are available as general funds.

(e) Resources expended

Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of V.A.T. The company is not VAT registered.

Governance costs of the charity relate to the costs of running the charity such as

the costs of meetings, professional costs and statutory compliance, and includes any costs which cannot be specifically identified to another expenditure classification. In the opinion of the trustees all support costs relate to charitable expenditure.

(f) Tangible Fixed Assets and Depreciation

Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost of each asset over its useful life.

(g) Fund Accounting

Funds held by the charity are either restricted funds or unrestricted general funds. Unrestricted funds are funds which can be used in accordance with the charitable objects at the discretion of the trustees. Restricted funds that can only be used for a particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Park Community Action

Notes to the accounts

for the year ended 31 March 2021

2 Grants & Donations

Big Lottery Fund The Brelms Trust CIC The Guinness Partnership Great Places Groundworks UK Hallam FM Sheffield City Council Sheffield City Council - VE Day Sheffield City Council - Library South Yorkshire Community Foundation South Yorkshire Police Sport England Tudor Trust Voluntary Action Sheffield Donation Total Grants 3 Restricted Funds Brought forward Big Lottery Fund - Great Places - The Guinness Partnership 5,000 Groundworks UK - Hallam FM - Sheffield City Council - VE Day 150 Sheffield City Council - Library 550 Sheffield City Council - South Yorkshire Community Foundation South Yorkshire Police - Sport England - Tudor Trust 16,000 21,700	Unrestricted £ - - - - - - - - - - - - - 200 4,838 5,038 Incoming resourses 6,400 7,500 7,100 500 3,080 - 10,000 - 3,330 500 562 2,000 40,972	Restricted £ 6,400 - 7,100 7,500 500 3,080 - - 10,000 3,300 500 562 2,000 - - 40,942 Outgoing resources (6,400) (2,550) (10,892) (500) (3,080) - - - (3,330) (500) (562) (16,000) (43,814)	2021 £ 6,400 - 7,100 7,500 500 3,080 - - 10,000 3,330 500 562 2,000 200 4,838 46,010 Transfers - (1,200) (1,208) - - - - - - - - - (2,408)	2020 £ - 5,000 5,000 - - - 680 650 550 - - - 33,000 1,828
				46,708
				Carried forward - 3,750 - - - 150 10,550 - - - - 2,000
				16,450

4 Debtors

These are monies owed to the Company but not received during the accounting period. They are in respect of:

Trade debtors

2021 £ - -	2020 £ -
	-

5 Creditors: amounts falling due within one year

These are expenses that have been incurred but have not been billed or paid for during the accounting period. They are in respect of:

Creditors: amounts falling due within one year These are expenses that have been incurred but have not been billed or paid for during the accounting period. They are in respect of:
Trade creditors	2021 £ 300 300	2020 £ 350
		350