## Park Community Action **(Registered Charity, no. 1159498)** ## Financial statements ## for the year ended 31 March 2021 |**Contents**|**Page**| |---|---| |Legal information|2| |Trustee report|3-4| |Examiner's report|5| |Statement of Financial Activities|6| |Balance Sheet|7| |Notes to the accounts|8-9| ## Park Community Action ## Trustee report ## Trustees Rosalie Hill Christine Robinson Keith Crawshaw Frank Abel Jack Carrington Debjani Chatterjee Richard Foster J ean Jones Brian Manning Dave Watkins Sioned-Mair Richards Jo Bussey Chair Secretary Treasurer ## **Registered Charity number:** 1159498 ## **Principal address** Park Community Centre Samson Street Sheffield S2 5QT ## **Independent examiner** Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL ## **Bank** The Co-operative Bank plc Head Office PO Box 101 1 Balloon Street Manchester M60 4EP 2 ## Park Community Action ## Trustee report The Trustees present their report and financial statements for the year ended 31 March 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" issued in March 2005 in preparing the annual report and financial statements of the charity. ## **Structure, governance and management** The charity was established by a constitution adopted on 1 July 1996, and was entered on the Register of Charities effective from 5 September 1996. The charity was established by a constitution adopted on 1 July 1996, Assets were transferred to the new Charitable Incorporate Organisation of the same name on the 1[st] April 2016. The new charitable organisation was formed with similar objectives and with the new charity number 1159498 for the purpose of carrying on its activity as an incorporated charity. Park Community Action is managed by a voluntary management committee. The trustees who served during the year are listed on page 2 on the report. New Trustees can be recruited at any time throughout the year but are elected at the Annual General M eeting of Park Community Action. ## **Objectives and activities** The objects of the CIO are to promote the benefit of the inhabitants primarily but not exclusively in the Manor area of the City of Sheffield ('the area of benefit') without distinction of age, sex, race, political or religious or other opinions, by associating the local statutory authorities, voluntary and other organisations and inhabitants in a common effort to advance education, provide community based library and associated facilities, protect health, improve the environment, ensure adequate recreational facilities and relieve poverty, distress or sickness . ## **Public benefit statement** The area of benefit is Park Hill, Wybourn and Granville within the Manor Castle Council Ward, local authority standard neighbourhoods of the City of Sheffield. The charity seeks to effect public benefit through a range of activities and support within the local community working in partnership with a wide range of statotory and voluntary organisations. To effect benefit to the local community PCA manages and promotes the use of the Park Youth and Community Centre, Library, and ancillary facilities for the benefit of the users of the Centre and the communities adjacent to it. They have a particular concern for those individuals, groups and communities affected by economic and social deprivation. PCA also seek to employ local staff who will benefit personally by way of wages or salaries, as well as providing opportunity for local volunteers to support the work of the Centre developing their skills, capacity, and engagement. The general public benefit by taking part in activities at the building. Participation in the work of PCA and its benefits are open to all in the area of benefit, and others elsewhere if they choose to get involved. However, work and activities are for the most part advertised in the area of benefit only. Nobody would ever be excluded from participation without good reason or due process – and only then if they caused genuine concern to the wider community. Local people have the opportunity to participate in monthly open meetings, in the AGM and to get regular reports and updates, the Annual Report and Accounts and other such reports. They are routinely and actively encouraged to get involved in the organisation Executive, which is re-elected annually. PCA does not restrict access to its facilities and all areas of the building currently in use are accessible; if other areas are brought into use they will be made accessible as a part of the process of bringing them into use. Activities provided by PCA under its own management aim to be free or for a minimal charge to cover expenses; there will be a charge to other organisations for the use of facilities to cover the reasonable management and running costs of those facilities. These are on a sliding scale with activities offering public benefits at the lower end of the scale, and higher charges for those wishing to use facilities for private or commercial activities. Activities will be restricted to those which are broadly in accord with the overall objectives of PCA. 3 Park Community Action ## Trustee report ## **Report on Activities During the Year** As a result of the Covid pandemic the previous year's AGM was not held until 14th January 2021 at which the meeting considered not only the report for the year ended 31 March 2020 but it also received an update of what the Centre had managed to achieve so far to the date of the AGM. The meeting agreed to change the timing of the AGM to a date nearer to following the end of our financial year and more in line with the timetable specified in our constitution. It was felt that this would also make our financial monitoring more pertinent. There was little change since the AGM held in January 2021 with activities being severely limited by Covid restrictions. Our activities continued to be focused on the Food Pantry which remained open throughout this period. This obviously was a key activity in the charity helping to overcome food poverty one of our key objects. Other activities remained largely in limbo because of the restrictions placed on using public buildings and spaces placed on us by Covid regulations. As we entered the new financial year the trustees continued to look at how some of our activities could be resumed and particularly the library (it eventually opened on a limited basis from 21st June, 2021). Despite our best efforts, permission to reopen the rest of the community space was not possible at all in 2020-21. This remained of concern as the space unused produces no rental income a vital revenue source to support our work. Nevertheless a series of small grant awards have allowed us to cover our reduced staffing and other administrative costs to the point where we believe we can sustain our organisation through to March 2022. Our staff hours have seen significant reduction, with one member choosing to halve her normal hours from April 2020; one becoming redundant when his contract expired at the end of March 2021 and one moving to part-time furlough in February2020. With removal of restrictions we hope to reopen the whole building and resume normal activities. We expect staffing hours and volunteer time will need to increase to meet demand, but we will need to actively seek major grant support if that is to be achieved as we feel there are limited opportunities to self generate income. Our Trustees remain unchanged from 2019/20 and the acting Chair and Vice Chair were confirmed as duly elected to office in January 2021, with other officers re-elected to the posts they had held in 2020. The Executive Committee have met at least monthly and our Neighbourhood Forum meetings have reverted to their normal bi-monthly schedule. We must record our gratitude for continuing support by the City Council, Tudor Trust, Manor and Castle Development Trust, and the Guinness Partnership. The National Lottery and HM Government, Sport England, Hallam FM Cash for Kids, Tesco Bags of Help and South Yorkshire Police England have specifically funded our Covid 19 response during 2020. Grants from Great Places and the Co-op Community Fund will help to support our recovery next year. We must also thank many local people who have made generous donations to support the Pantry. ## **Reserves policy** Park Community Action aim to maintain a level of reserves at 3 months running costs to cover the ongoing operation of the group to cover periods without funding. ## **Trustees responsibilities for the financial statements** Charity law requires the trustees to prepare financial statements for each financial period which show the state of affairs of the charity and of net income or expenditure of the charity for that period. In preparing those financial statements, the Trustees are required to: - select suitable accounting policies and apply them consistently; - make judgements and estimates that are reasonable and prudent; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation; - state whether applicable accounting standards of recommended practice have been followed subject to any departures disclosed and explained in the financial statements. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable the Trustees to prepare financial statements. The Trustees are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of fraud and other irregularities. This report was approved by the Trustees on 8 July 2021 and is signed on their behalf by: Trustee 4 Patrk Community Actlon Independent examinevs report to the trustees of Park Community Action I report on the accounts for the year ended 31 Marth 2021, which are set out on pages 6 to 9. Respe¢tive responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audrt is not required for this year under Section 144121 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to= Q examine the accounts under section 145 of the 2011 Act" Cl to follow the procedures laid down in the general Directions given by the Charity Commission undeT section 145 (51(bl of the 2011 Act," and El lo state whether particular matters have come to my attenlion. Basis of independent examIne￿S report My examination was carried out in accordan￿ wtth the general Directions grven by the Charity Commission. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts presented wrth those records. It also includes consideration of any unusual item5 or disdosures in the accounts. and seeking explanations from you as trustees conceming any such matters. The prO￿dureS undertaken do not prowde all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ￿e and fair view. and the report is limited to those matters set oul in the statement below. Independent examinerfs statement In connection with my examination. no matter has come to my attention: 111 which gives me reasonable cause to believe that in any material respect the requirements: Q to keep accounting re￿rdS in a(£ordance wtth section 130 of the 2011 Act.. and El to prepare accounts which accord with the accounting records and u)mpty wth the accounting requirements of the 2011 Act have not been met,. or {2) to which. in y opinion, attention should be drawn in order to enable a proper understand. accounts lo be reached. Signed-. Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL Date.. Park Community Action ## Statement of financial activities ## (incorporating the income and expenditure account) for the year ended 31 March 2021 |**Notes**
**Incoming resources**
**1**
Grants and donations
**2**
Room rentals
Café income
Pantry income
Youth Club income
Library income
Other income
**Total Incoming resources**
**Resources expended**
Salaries
Training
Building maintenance
**Licences and membership**
Library Expenses
Pantry Project expenses
Publicity
Office expenses
Café expenses
Afternoon tea
Over 50's group
Youth Club
Insurance
Accountancy
Volunteer expenses
Other payments
**Total resources expended**
**Net (outgoing)/incoming resources**
Total funds brought forward
**Fund balances carried forward**|**Unrestricted**
**Funds**
**£**
5,038
7,030
-
4,985
-
-
33
17,086
693
-
202
**158**
-
581
0
(392)
142
-
14
-
556
300
30
105
2,389
14,697
2,408
4,563
21,668|**Restricted**
**Funds**
**£**
40,972
-
-
-
-
-
-
40,972
25,308
-
574
-
-
11,898
-
-
-
-
-
-
-
-
21
6,013
43,814
(2,842)
(2,408)
21,700
16,450|**Total funds**
**2021**
**£**
46,010
7,030
-
4,985
-
-
33
**58,058**
26,001
-
776
**158**
-
12,479
(392)
142
-
14
-
556
300
51
6,118
**46,203**
**11,855**
**-**
26,263
**38,118**|**Total funds**
**2020**
**£**
46,708
16,869
6,717
6,416
5,085
285
736| |---|---|---|---|---| |||||**82,816**| |||||40,593
-
1,805
**130**
125
10,585
41
5,228
7,021
720
14
6,010
538
1,020
836
552| |||||**75,218**| |||||| |||||**7,598**
**-**
18,665| |||||**26,263**| **6** ## Park Community Action Balance Sheet ## as at 31 March 2021 |**Notes**
**Current Assets**
Balance at bank and cash
Debtors
**4**
**Total current assets**
Creditors
**5**
Net current assets
Total assets less current liabilities
**Total net assets**
Represented by:
**Funds**
**R**
**t** **i** **t** **d i**
**f**
**d**
**3**
es r c e
ncome un
Unrestricted income fund
**Total funds**|**2021**
**£**
38,418
-
38,418
(300)
38,118
38,118
38,118
**16** **450**
,
21,668
**38,118**|2020
£
26,613
-| |---|---|---| |||26,613
(350)| |||26,263| |||26,263| |||26,263| |||**21** **700**
,
4,563| |||**26,263**| This report was approved by the Trustees on 8 July 2021 and is signed on their behalf by: Trustee **7** ## Park Community Action ## Notes to the financial statements for the year ended 31 March 2021 ## **1 Accounting Policies** ## **(a) Basis of preparation** The Financial Statements have been prepared in accordance with the Companies Act 2006, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102), and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS102 (effective from January 2015 and updated with effect from January 2016) - (the Charities SORP (FRS102)), as modified for smaller charities. The Charity meets the definition of a public benefit entity as defined under FRS102. ## **(b)** Income Grants donations and Income from charitable trading activities are recognised in full in the Statement of Financial Activities in the year in which they are received. ## **(c)** Restricted Funds Restricted funds are used for specific purposes as laid down by the donor. Expenditure which meets the criteria is identified to the fund together with a fair allocation of management and support costs. ## **(d)** Unrestricted Funds Unrestricted Funds are other income received or generated for the objects of the charity without further specified purpose and are available as general funds. ## **(e)** Resources expended Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of V.A.T. The company is not VAT registered. Governance costs of the charity relate to the costs of running the charity such as the costs of meetings, professional costs and statutory compliance, and includes any costs which cannot be specifically identified to another expenditure classification. In the opinion of the trustees all support costs relate to charitable expenditure. ## **(f)** Tangible Fixed Assets and Depreciation Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost of each asset over its useful life. ## **(g)** Fund Accounting Funds held by the charity are either restricted funds or unrestricted general funds. Unrestricted funds are funds which can be used in accordance with the charitable objects at the discretion of the trustees. Restricted funds that can only be used for a particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Park Community Action ## Notes to the accounts ## for the year ended 31 March 2021 ## **2 Grants & Donations** |Big Lottery Fund
The Brelms Trust CIC
The Guinness Partnership
Great Places
Groundworks UK
Hallam FM
Sheffield City Council
Sheffield City Council - VE Day
Sheffield City Council - Library
South Yorkshire Community Foundation
South Yorkshire Police
Sport England
Tudor Trust
Voluntary Action Sheffield
Donation
**Total Grants**
**3**
**Restricted Funds**
Brought
forward
Big Lottery Fund
-
Great Places
-
The Guinness Partnership
5,000
Groundworks UK
-
Hallam FM
-
Sheffield City Council - VE Day
150
Sheffield City Council - Library
550
Sheffield City Council
-
South Yorkshire Community Foundation
South Yorkshire Police
-
Sport England
-
Tudor Trust
16,000
21,700|**Unrestricted**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
200
4,838
**5,038**
Incoming
resourses
6,400
7,500
7,100
500
3,080
-
10,000
-
3,330
500
562
2,000
40,972|**Restricted**
**£**
6,400
-
7,100
7,500
500
3,080
-
-
10,000
3,300
500
562
2,000
-
-
**40,942**
Outgoing
resources
(6,400)
(2,550)
(10,892)
(500)
(3,080)
-
-
-
(3,330)
(500)
(562)
(16,000)
(43,814)|2021
£
6,400
-
7,100
7,500
500
3,080
-
-
10,000
3,330
500
562
2,000
200
4,838
**46,010**
Transfers
-
(1,200)
(1,208)
-
-
-
-
-
-
-
-
-
(2,408)|2020
£
-
5,000
5,000
-
-
-
680
650
550
-
-
-
33,000
1,828| |---|---|---|---|---| |||||**46,708**| |||||Carried
forward
-
3,750
-
-
-
150
10,550
-
-
-
-
2,000| |||||16,450| ## **4 Debtors** These are monies owed to the Company but not received during the accounting period. They are in respect of: Trade debtors |2021
£
-
-|2020
£
-| |---|---| ||-| - **5 Creditors: amounts falling due within one year** These are expenses that have been incurred but have not been billed or paid for during the accounting period. They are in respect of: |**Creditors: amounts falling due within one year**
These are expenses that have been incurred but have not been billed or paid for
during the accounting period. They are in respect of:||| |---|---|---| |Trade creditors|2021
**£**
300
300|2020
**£**
350| |||350| **9**