2021-04-01-accounts - Romsey Cancer Support Centre

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From

Trustees' Annual Report for the period

Period start date Period end date 01 April 2020 31 March 2021

Section A Reference and administration details

Charity name Romsey Cancer Support Centre

Other names charity is known by Jane Scarth House

Registered charity number (if any) 1159474

Charity's principal address Jane Scarth House 37a The Hundred Romsey Postcode SO518GE

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee(if any)
Susan Jones		Trustees
Elaine Grainger		Trustees
Jill Livingstone		Trustees
Michael Street	Treasurer	Trustees
PhilipScarth		Trustees
Bridget Brook	Chair	Trustees
WendyMorrish		Trustees
Nigel Dickson		Trustees
Alison Small		Trustees

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)
Jackie Newman – Jane Scarth Centre Manager Charlotte Gregson – Jane’s Charity Shop Manager

Jackie Newman – Jane Scarth Centre Manager

Charlotte Gregson – Jane’s Charity Shop Manager

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted

(eg. trust, association, company)

Trustees are appointed for a period of 2, 3 or 4 years. It is the Charity’s Trustee selection methods intention to retain a Board of Trustees with a range of skills and interests (eg. appointed by, elected by) reflecting the purpose of the Charity and the needs of its designated community. Current Trustees ratify renewed terms of office as individuals reach the end of their term and will appoint replacement or additional Trustees as and when appropriate. It was decided not to actively pursue the search for new Trustees during this year but to be open to any expressions of interest, with a view to potential changes in the next year. Trustees are positive about attracting Trustees from diverse backgrounds with transferable skillsets.

Additional governance issues (Optional information)

Our overall approach to the running and development of the charity remains as it always has been, and the details of that are continued below within this section.

You may choose to include additional information, where relevant, about:

However, as for everyone, this reporting year, in its entirety, was
policies and procedures adopted for the induction and subsumed by Covid-19, the impact it had on the services we were able to provide for our clients, how we responded to changing guidance, whether
training of trustees; we could open our venues or not, and the limits on our fund-raising both
 the charity’s organisational from the shop closure and from the lack of community and individual structure and any wider events. network with which the charity works;
Over many years the charity has derived great benefits from the stability
 relationship with any related and continuity of service by everyone across the charity: Trustees, staff and volunteers. We use our Trustee meetings to identify those documents,
parties; policies and actions that need to be taken to ensure compliance with any
 trustees’ consideration of regulatory or legislative requirements. major risks and the system and procedures to manage The Trustees, staff and volunteers remain committed to maintaining the them.

The Trustees, staff and volunteers remain committed to maintaining the independence of the charity but are equally focused on working closely across local networks (statutory, voluntary and commercial) to ensure the maximum benefits for our clients and our local community. This has been difficult in a full year where nothing was ‘as normal.’

The focus of the charity remains: 1) to ensure our clients continue to

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receive services which are of benefit to them (and which they are able to access even during periods of Centre closure); 2) that confidence in the Charity is maintained across the local community for those who fundraise and promote our work; and 3) that sufficient emphasis has been placed on raising and apportioning funds sufficient to meet outgoings and commitments. This keen approach to ensuring sufficient funds remained available included working with our local authority to maximise access to business support grants during Covid – and we remain grateful to Test Valley Borough Council for releasing funds and for the support of our landlord.

Section C Objectives and activities

To provide a Support Centre in Romsey staffed by trained counsellors, Summary of the objects of the therapists and volunteers to relieve, aid and support patients, family and charity set out in its friends who are experiencing or have experienced cancer. governing document

	Objectives and activities
	To provide a Support Centre in Romsey staffed by trained counsellors, therapists and volunteers to relieve, aid and support patients, family and friends who are experiencing or have experienced cancer.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	The Trustees and staff have concentrated on delivering the objectives for which the charity has been established. This is, at all times, our primary focus. We provide free, confidential support to all those whose lives are affected by cancer, whether they are the person with cancer, family, carers or friends. These services are available to all who can attend the Centre. The charity offers a befriending service, counselling, aromatherapy, reflexology, massage and an information library. Other therapies or experiences such as mindfulness and meditation are also delivered_._ All services are provided free to anyone who may benefit from them, this includes those who are cancer patients but also those around them who are affected by the illness, including family members and friends. Whilst we are a locally-based charity our services are available to anyone who makes contact from across a wide geographical area. The purpose of our work is regularly visited at Trustee meetings when we consider the provision of new services and how these may be accessed by everyone who can benefit from them. The provision of services free at the point of delivery is one of our founding principles and is one to which we adhere totally. The Trustees consider that our charity keeps the principle of public benefit at the forefront of all planning and delivery. Like the rest of the world we were thrown into a new world of technology use in March 2020. Having provided all services (with the exception of a very few support sessions by phone) face to face prior to that time, we were faced with having to shut the Centre. Within 3 days we had transferred all counselling sessions to phone and/or Zoom calls and remain very grateful to our team for adapting so quickly. We do not take lightly how different this approach was in the very interpersonal nature of counselling sessions. Our befriending services were transferred from volunteers to our team and our incoming phone calls were handled remotely. Our shop had to close in line with Government guidelines.

Objectives and activities

To provide a Support Centre in Romsey staffed by trained counsellors,
therapists and volunteers to relieve, aid and support patients, family and
friends who are experiencing or have experienced cancer.

Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

The Trustees and staff have concentrated on delivering the objectives for
which the charity has been established. This is, at all times, our primary
focus.
We provide free, confidential support to all those whose lives are affected
by cancer, whether they are the person with cancer, family, carers or
friends. These services are available to all who can attend the Centre.
The charity offers a befriending service, counselling, aromatherapy,
reflexology, massage and an information library. Other therapies or
experiences such as mindfulness and meditation are also delivered_._
All services are provided free to anyone who may benefit from them, this
includes those who are cancer patients but also those around them who
are affected by the illness, including family members and friends.
Whilst we are a locally-based charity our services are available to anyone
who makes contact from across a wide geographical area.
The purpose of our work is regularly visited at Trustee meetings when we
consider the provision of new services and how these may be accessed
by everyone who can benefit from them. The provision of services free at
the point of delivery is one of our founding principles and is one to which
we adhere totally. The Trustees consider that our charity keeps the
principle of public benefit at the forefront of all planning and delivery.
Like the rest of the world we were thrown into a new world of technology
use in March 2020. Having provided all services (with the exception of a
very few support sessions by phone) face to face prior to that time, we
were faced with having to shut the Centre. Within 3 days we had
transferred all counselling sessions to phone and/or Zoom calls and
remain very grateful to our team for adapting so quickly. We do not take
lightly how different this approach was in the very interpersonal nature of
counselling sessions. Our befriending services were transferred from
volunteers to our team and our incoming phone calls were handled
remotely. Our shop had to close in line with Government guidelines.

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

The Charity has always relied heavily on the involvement of volunteers across a range of roles. The Trustees wish to put on record their thanks to all who continue to work to support the charity in so many ways.

Our volunteers this year continued to support the charity but not in the  policy on grantmaking; same ways or amount as previously. This was difficult for them not to be  able to do this. We are grateful to all for maintaining interest in the charity policy programme related investment; and to offering their support on those occasions when we were able to open, to providing information to the public and for fundraising for us,  contribution made by including the 2.6 Challenge in April 2020 when individuals took on volunteers. lockdown challenges to raise funds.

Section D Achievements and performance

The year was dominated by Covid-19. As identified above we had to Summary of the main make decisions quickly. Everyone associated with the charity contributed achievements of the charity to the changing guidance. during the year

Services from the Centre were all delivered remotely. Staff maintained contact with clients and with volunteers. A craft activity programme was developed. We did not furlough Centre staff in the first lockdown as we wanted to be able to ensure services remained in place as much as possible, both counselling and therapies where possible. As restrictions were lessened we worked towards making face to face opportunities available for clients. As with other cancer services we know that our clients needed to be particularly careful of engaging with others during this time. Guidance was followed from all professional associations and risk assessments, cleaning regimes, social distancing and many other restrictions were adhered to. We thank our staff and volunteers for all they did.

Our team in the shop were furloughed throughout the period whenever the shop had to be closed. As soon as we could legally open, our team came together to prepare to re-open – making all areas of the shop Covid-secure. This involved one way systems, disinfecting, quarantining of stock, risk assessments following sector guidance and social distancing to name some of the additional actions. We thank our staff and volunteers for being so flexible.

The Trustees met regularly, starting with meetings on a two weekly basis throughout the first stage of lockdown. These meetings continued throughout the year and were where we made our collective decisionmaking. Thanks are due to all Trustees for their time and considered decision making throughout the whole year.

Section E Financial review Our focus on financial stability remains clear and is revisited on a regular Brief statement of the basis by the full Board of Trustees. We plan to ensure the future of charity’s policy on reserves cancer support services for the people of Romsey and the surrounding area by the services provided from Jane Scarth House into the future. Our aim is to build up and then maintain sufficient reserves to operate the charity for a 3 year period (on a continuing basis). To do this we annually review our running costs, multiplying by 3 (and adjusting for price rises). We then assess our stability against this measure.

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To date this approach has served us well, in that we have been hugely supported financially by our supporters, our clients and our team – as well as by effective financial controls and management of funds. We have also benefited from a number of grants sourced via our Ambassador enabling funding for specific services.

During the year we continued with our clear model of income and expenditure which enables us to chart progress on a monthly basis and to make decisions based on financial facts. Trustees receive monthly reports for review.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Bridget Brook Susan Jones Position (eg Secretary, Chair, Trustee etc)[Trustee / Chair ]

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Date 25 January 2022 TAR March 2012

Romsey Cancer Support Centre Charity Registration Number 1159474 Romsey Cancer Support Centre Unaudited Financial Ststements 31st March 2021 Flèlders Accountln 7 Tilbrix)k Road SohamPton S015 4HP roll & VAT S•Thle•s

Romsey Cane•r Support Centrg Charfty ReglstratSon Number 1159474 Trustees, annual report Independent exaMrfs rewt lo the tW5tees' Statement of financial actNit*s'. Income and Expenditure account Balance Sheet

Romsey Cancer Support Centre Charity Reg6stration Number 1159474 Tr18&.8 Annual Report Y•ar èndgd 31$t March 2021 The tr¥Jstees preser71 the unaudrted finanaal statem$ the tharity for the yèar ended 31st Marth 21r21 Ref•r¢n¢e ¥nd Adrninistrative detalls Reglstored charlty nam• Romsey Cancer Support Centre Charity registrdtlon nthnb•r 1159474 Contact Addr 37a The Hu1 Romsey Hampshire Southampton S0518GE The tru¥tee$ Elaine Grair Bridget Brodl Jill Lmngslone Michael Street Philip Scarth Susan Jones Wendy Anne molsh Alison Small Dr Nigel Dickson Aeeounts Produced By Flders A&Trting pa1 & VAT Services Mrs KF Fieldèr MAAT 7 filbrwk Road Scmthhampton S0154HP Structure, grnan¢0 •nd manageffleTht The chanty is run by thè Trustees V•ts) also fomi Ihe manawent ojffthitlee. ObJectlv•s and •ctivitles To relieve sickness and to prornote and protect the WXKI frthe publ nefit of patients, famity and frMds %bK) are experiencing or ha¥e experienced cancer by providing a SUPFNI centre in Romsey to provJe free confidenlk41 support, counselling. medi( talion. aromatherapy. fefiexology. massage and an inf0mtIOn kn"brary and befriending seN*. The Trustees consider I this yearfs achieveme to be sab"thory.

Romsey Cancer Support Centre Charity Registration Number 1159474 Ind•pnd•nt Examln•Ys Remto th• trustees of Remsey Cancer Support Centre Year Endèd 318t Mareh 2021 I report to the trustees on rny examination of the fir181 ststemwits of Roms&y Caw SuF4)Ort Centre Ilhe charity) forthe year ended 31$1 March 2021 Rè$ponsibllltl•s and basls of the report As the trustees ofthe tharty you ale responsit4e for the [wepWati ofthe finarKial slatements accordan th requirements ofthe Charitses Act. Having sahsfied rnysewthat Ihe Unts ofthp )MpanY to be audited under Part 16 of the 2006 Act and are eligiwe for ind¢rdent examinatw. I feM in speCt ol my examination of thè eharivs accounts as carried (¥Jt LEnd&r section 145 ofthe chties Act 2011 re 2011 kv). In carrying out my examina I have lollowed the directions given by Ihe Charitys Commission under seth.on 145 {51 Ibl ol the 2011 Aca. Ind•ppnd•nt •M•nlnorn $tstem•nt I have cOMete my examiat. I D)nfirm that no matters have come to my attent CVnneCtn th the examination giving me to believe" accounting recordsvEre not kept in Tespect of the drity as requited by 3&S ofthe 2c( Act,. or the financaal s&2tements do vhth the acc(Jntiro requirements of tI)n ofthe 2006 Act olher than any requirement that the accounts gNe a fairf vivw w1Ch is Mt a matter considered as part of any independent examination.. OT the financial statements have not tren prepared in a(y)rdartt wilh the methods and prinuples oflhe Statements of Recommer)Jed Practice lor accouth"TrJ aThJ reporb"r¥J by charities applicable to ch8ri1ies preparing their at¥J)unls in adan the FinwKial R1"n9 Standard applmxb in the UK and ReWbI of Irdand IFRS l(r21 I have cotxems and have come across no other matters in comxth)n with the examination towhith attenlion should be drawn in respect in order to enable a proper understandiTrJ ofthe acownts to b8 reached. R A Green Yew Tree Cottage South Lane Nom8nslarKI Salisbury SP5 28Z Signe<1 Date

Romsey Cancer Support Centre Charity Registration Number 1159474 Income and Ex nditurg account for the ear ended 31st March 2021 Mar-21 Mar-20 Income Jane Scarth House Donations Fundraising events Gift Aid Local Govemment Grants Government Furlough Scheme Communty Grants 50.386 8,374 4.052 45,215 6.411 9.374 123,811 68.5C6 19.535 89.621 Janes Chari Sales Gift Aid Recycling Local Govemment Grants Government Furlough Scheme Sh 46.380 14.616 2.0 19,907 21.246 IIM.206 121,757 15.485 3,193 140.435 Totsl Income 228,017 230,057 Bulldin Interest Fund 2,387 2.343 RevSsed Total Income 230,404 232.4(X) Ex endtture Jane Scarth House Ambassadorlstaff Costs Employed Staff 37a Property Costs 37a Operating Costs 39a Propety Costs 39a Operating Costs Fundraising Costs 47.153 49.494 9.673 4.350 10.439 52,019 41.869 9.623 10.834 19,730 11.320 1,913 147.308 IZl.264 Janes Chari Staff Costs Propety Costs Running Costs Fundraising Costs 38.500 13.731 5,114 38,264 14,994 7.138 26 60,422 57,346 Total E nditure 178.610 207.730 Excess of Income (wer Ex ndire 51.794 24.670

Rom8ey Cancer Support Centre Charity Roglstratlon Number 1159474 ttt of Financial ition as at rch 2021 Mar-20 ur Jane Scarth House CuJrent Accounl Petty Cash 61 Jane5 Charlty Shop Debtors Icrwjit Card Current ACUnt Credit Card Accot 38.078 104.824 61.384 75,055 Future bulld1 Fund Savings ArUnt 1 Saving5 Account 2 Savings AUnt 3 Savings Account 4 73.179 72.998 67.929 80,702 25.5&3 81.&37 25,945 Current Liabailitiues Creditors.. (amounts failirg ib)in on8 yearl Nat Currerrt Ass8sts ory1 T1 Asswts 463.389 411.595 Flnan¢ed by QpStal Account Balan¢e as at start .04.2020 Surplu5 forthe year Balance a5 at dose 31.03.ZOZI 411.595 51.794 463,389 386.W25 24.670 411.595 For Ih8 yearendvJ 31$1 Marth 2021 the chlty ¥As enlitknj to exempbJn Irun a11 urth secli 477 ofthè Companva8Acl 2(Th to smal Compar85. Trustees. resrx)rnsbiliiS.' ' The membets have not requi the CAXOF4ny to obtsin an a1 cl rt8 fmano81 staknts for Ihe year in queSt)n in aco)rdance ith secbon 476., . The diwlors a(noledge their responsbTirfs for wilh ra]u¥emerts of Ihe 1h ¥¢t to a¢¢ounling re¢ofd5 and the preparakn of financyal stat•nents. Th8se financ481 slatements ha¥e fen pwrtd ao))rdan the pro¥6¥J)s aiplK4bk to conwnk subieci to ts small comp8niBS' regwr. These finanual staternenls were approved by the boart oltrS arJ authori lor Is and ar8 sJned on b8hatt ol the board by. Tte8 Dale Twst8e Zl.0l.Zl