| Report ofthe Trustees | 1-6 |
|---|---|
| Statement ofFinancial Activities | |
| Statement ofAssets and Liabilities | |
| Note to the Financial Statements | 9-10 |
| Detailed Statement of Financial Activities |
| Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. A comprehensive risk assessment has been prepared, approved and is reviewed on a regular basis. |
|||||
|---|---|---|---|---|---|
| When Covid-19 started a full review ofthe Risk Management ofthe museum was carried out for the closure and the reopening which was signed off by the Trustees and the Management Team. All volunteers |
|||||
| were trained in the plan to ensure that when re-opening was an option it allowed for volunteers to protect their safety and the safety oftheir families. |
|||||
| Summary ofthe objects charity set out in its |
ofthe | The Museum, funded initially by a grant from the Heritage Lottery Fund, Rayleigh Town Council and others, opened to the general public on 9 April 2016.Dedicated solely to the history of Rayleigh, the Museum has acquired a large number of local artefacts, including an 18th Century Bow Window, an original cinema projector, a scale working model ofthe local |
|||
| governing | document | windmill, an old pub sign, an original baker's cart and a large amount of ephemera, including original postcards, newspapers, books, Town |
|||
| guides, maps and original documents of all sorts, all with a direct |
|||||
| Rayleigh provenance. The Museum continues to receive a wide range of Ra lei h related artefacts added to our archives. |
|||||
| Public Benefit | |||||
| The Museum is designed for the benefit ofthe residents of Rayleigh of all ages, those new to the town, long term residents, as well as those |
|||||
| visitors to Rayleigh from the wider community. The Museum has fully compliant access for individuals with special needs, both wheelchair |
|||||
| users and those with mobility issues, including a disabled toilet and |
|||||
| hearing loop. The Museum also has a mobile defibrillator. There will be |
|||||
| those who view the exhibits as a social visit, others for family research and those who wish to find out more about a specific aspect ofour towns |
|||||
| history. | |||||
| Summary ofthe main activities undertaken for the public benefit in relation to these objects (include within |
Visitor numbers now exceed 30,000+since opening in 2016a significant number for a small independent town museum. We work closely with the 8 Primary and 2 Senior Schools in Rayleigh in a range ofeducational and community activities. These include organised school visits (both at the Museum and in schools), in line with each individual school's curriculum. In addition we continue to welcome |
||||
| this section declaration had regard |
the statutory that trustees have to the guidance |
participants from the Duke ofEdinburgh's Award scheme, Guides/Brownies/Scouts/Cub Scouts group's award badges and work placement students. |
|||
| issued by the Charity Commission on public benefit) |
We actively seek to recruit new volunteer stewards, for example, those wishing to return to work, as part oftheir skills set for prospective employers. |
||||
| We are a Museum for the whole community and offer a diverse range of |
|||||
| activities and events both in the Museum and within the local area, to |
|||||
| raise awareness and involvement with our Town's rich and varied history. |
|||||
| The Museum caters fully for the less advantaged and is accessible to all |
|||||
| via our entrance platform lift. We have a range ofwheelchair facilities, |
|||||
| disabled toilet, baby-changing facilities, an Evacuchair in case of |
|||||
| emergencies. A number ofour stewards and all Duty Supervisors have |
|||||
| appropriate ongoing training and refresher courses to include basic first |
|||||
| aid training, fire extinguisher, use ofthe defibrillator, as appropriate. |
|||||
| We offer a facility to hire the Museum for non-heritage 'commercial' |
|||||
| meetings as an additional source ofincome. |
| ~ | ~ | |||
|---|---|---|---|---|
| ~ ~ ~ |
||||
| Summary ofthe main achievements ofthe charity |
COVID-19 | |||
| during | the | year | The year 2020 to 2021 has seen a challenging year in the short period that the museum has operated. It is hard to believe that the biggest crisis to hit the world would require us as a Board ofTrustees to consider the |
|
| position ofthe museum at a time when there was such an effect on our |
||||
| communities as well as the global community. It would have been easy tojust walk away, close our doors and forget about all the hard work our group of50+volunteers had done in creating a community facility for Rayleigh and beyond. |
||||
| It is that hard work that I would like to concentrate upon and highlight what I, as Chair of Trustees, believe to be the biggest strength and achievement that any organisation, wholly run by volunteers, could have had over the past year ofthis report. |
||||
| We have seen lockdowns come and go, lockdowns that our volunteers have worked hard to prepare for with, plans, procedures and |
||||
| preparations for the time we could re-open. The consideration ofthe |
||||
| effect of lockdown on the condition ofour archives, exhibits and c1350 |
||||
| building that houses our collection of Rayleigh artifacts. Without the volunteers we would not have carried out lots ofour preparations for the days, weeks and months when eventually we could re-open and welcome our community back into our museum. |
||||
| In addition we have applied and been granted funds to preserve, repair and maintain our building all delivered by volunteers. We have |
||||
| maintained a structure ofcommunication through social media, |
||||
| newsletters and contact with our Friends Group. We have been able to |
||||
| retain the vast majority (566)even though we have been unable to | ||||
| deliver our normal, historical exhibitions, talks, events. |
||||
| We have built up Covid systems, procedures and risk assessments to |
||||
| ensure that as soon as we had the ok to reopen we were in a position to be able to do it. All through the pandemic we have maintained our |
||||
| meeting structure virtually and created resilient plans and procedures. |
||||
| We have also maintained our work on the ability to gain accreditation for |
||||
| the museum which will allow us to loan and take on loan exhibits from |
||||
| other accredited museums. |
||||
| In summary for a small museum totally operated by an excellent and dedicated group ofvolunteers the last year has been our greatest challen eand achievement |
||||
| Briefstatement charity's policy |
ofthe on reserves |
Finance Reserves Policy As part ofour on-going financial sustainability, we have a contingency/reserve fund. We aim to maintain this to at least 10p/c of |
||
| our annual turnover. |
| Details ofany funds materially | |
|---|---|
| in deficit | We have sound financial control and none ofour funds are in deficit. |
| Further financial review details |
(Optional information) |
| You may choose to include | ~ Principal Funding Source |
| additional information, where relevant about: ~ the charity's principal sources offunds (including any fundraising); |
Rayleigh Town Council, Friends Support Group Sponsorship from local Trades and Organisations Personal Benefactors, Retail Sales Commercial Hire, Donations from visitors to the Museum, Specialist Talks and Lectures. |
| ~ how expenditure has |
|
| supported the key objectives ofthe charity; |
During this year we have also received E20,00government funded Covid Grant. |
| ~ investment policy and objectives including any ethical investment policy adopted. |
Expenditure All museum expenditure relates to the costs and overheads of running the operations ofthe museum and purchasing the exhibits and artefacts that are the key objectives ofthe charity |
| Investment Policy |
|
| The museum does not have an Investment Policy as such, although there is a Reserve Fund Policy that outlines in detail any potential future investment the charit ma need to afford. |
| 2020 | ||||||
|---|---|---|---|---|---|---|
| Notes | Unresticted | Restricted | Total | Total | ||
| INCOMING RESOURCES |
Fund | Fund | Funds | Funds | ||
| Voluntary income Activities for generating funds |
7 2 |
57563 1859 |
6760 | 64323 1859 |
33817 13375 |
|
| Total Incoming Resources | 59422 | 6760 | 66182 | 47192 | ||
| RESOURCES EXPENDED | ||||||
| Fundraising trading Charitable Activities |
2212 38481 |
2212 38481 |
4397 33271 |
|||
| Total resources expended | 40693 | 40693 | 37668 | |||
| NET INCOME RESOURCES BEFORE | ||||||
| TRANSFERS | 18729 | 18729 | 9524 | |||
| Gross transfers between funds |
6 | 0 | 6760 | |||
| Net incoming/(outgoing) resources |
18729 | 6760 | 25489 | 9524 | ||
| RECONCILIATION OF FUNDS |
||||||
| Total funds brought forward | 96911 | 96911 | 87387 | |||
| TOTAL FUNDS CARRIED FORWARD | ~11 |
AT30IUNE 2021 |
||||
|---|---|---|---|---|
| 2020 | ||||
| Notes | Unrestricted | Restricted | Total | Total |
| FIXEDASSETS | Fund | Fund | Funds | Funds |
| Tangible Assets Heritage Assets |
70496 4589 |
70496 4589 |
64762 4589 |
|
| 75085 | 75085 | 69351 | ||
| CURRENTASSETS | ||||
| Cash at Bank Cash in Hand |
47286 29 |
47286 29 |
27547 34 |
|
| NET CURRENT ASSETS | 47315 | 47315 | 27581 | |
| TOTAL ASSETS LESSCURRENT | ||||
| LIABILITIES | 122400 | 122400 | 96911 | |
| TOTAL NET ASSETS | 95911 |
| Year ended | Year ended | ||
|---|---|---|---|
| 30June 2021 | 30June 2020 | ||
| Fundraising | events | 1235 | 6989 |
| Retail income | 464 | 2671 | |
| Sponsorships | 160 | 3715 | |
| ~19 | ~37 |
| 4 TANGIBLE FIXEDASSETS | |||||
|---|---|---|---|---|---|
| Improvements | Fixtures and | Computer | Totals | ||
| COST | to Property | Fittings | Equipment | ||
| At 1July 2020 Additions |
36638 5734 |
25045 0 |
3079 0 |
64762 5734 |
|
| 42372 | 25045 | 3079 | 70496 | ||
| NET BOOK VAI.UE | |||||
| At 30June 2021 | |||||
| At 30June 2020 | |||||
| 5 HERITAGE ASSETS | |||||
| MARKET VALUE | |||||
| At 1July 2020 Additions |
4589 | ||||
| 0 | |||||
| NET BOOK VALUE | |||||
| At 30June 2021 | |||||
| At 30June 2020 | |||||
| 6 MOVEMENT IN FUNDS | |||||
| At1July | Net movement | Transfers | At 30June | ||
| 2020 | in funds | between | Funds | 2021 | |
| Unrestricted funds |
|||||
| General fund | 96911 | 18729 | 115640 | ||
| Restricted funds | |||||
| Essex County Council | 6760 | 6760 | |||
| Incoming | Resources | Movement | |||
| resources | expended | in funds | |||
| Unrestricted funds |
|||||
| General fund | 59422 | -33933 | 25489 | ||
| Restricted funds | |||||
| Essex County Council | 6760 | -6760 |
| Yearended | Yearended | |||
|---|---|---|---|---|
| RECEIPTS | 30June 2021 | 30June 2020 | ||
| Voluntary Income |
||||
| Donations (including Grants |
Gift Aid) | 14037 50286 |
9777 24040 |
|
| Activities for generating income |
||||
| Fundraising events Retail income |
1235 464 |
6989 2671 |
||
| Sponsorships | 160 | 3715 | ||
| Total receipts | 66182 | 47192 | ||
| PAYMENTS | ||||
| Fundraising trading: |
cost ofgoods sold, etc | |||
| Purchase ofgoods Cost ofoutings and events |
158 2054 |
1607 2791 |
||
| Support Costs | ||||
| Purchases | 2143 | 924 | ||
| Rent and rates | 17393 | 17148 | ||
| Insurance | 3598 | 3485 | ||
| Light and heat | 2295 | 2630 | ||
| Telephone | 715 | 669 | ||
| Equipment | 3943 | 19 | ||
| Printing, postage and | stationery | 2669 | 2645 | |
| Advertising | 210 | 247 | ||
| Sundries | 166 | 385 | ||
| Travel expenses | ||||
| Volunteer travel and | expenses | 491 | 548 | |
| Computer expenses |
||||
| Renewals and repairs |
2453 | 2547 | ||
| Cleaning | 398 | 236 | ||
| Covid Related Costs - | PPE and Ot | her Equipment | 274 | |
| Administration costs |
696 | 835 | ||
| Computer Expenses |
175 | |||
| Subscriptions | 416 | 157 | ||
| Credit Card Charges | 1 | |||
| Professional fees | ||||
| Accountancy fees | 620 | 620 | ||
| Total Payments | 40693 | 37668 | ||
| NET INCOME |
| Report ofthe Trustees | 1-6 |
|---|---|
| Statement ofFinancial Activities | |
| Statement ofAssets and Liabilities | |
| Note to the Financial Statements | 9-10 |
| Detailed Statement of Financial Activities |
| Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. A comprehensive risk assessment has been prepared, approved and is reviewed on a regular basis. |
|||||
|---|---|---|---|---|---|
| When Covid-19 started a full review ofthe Risk Management ofthe museum was carried out for the closure and the reopening which was signed off by the Trustees and the Management Team. All volunteers |
|||||
| were trained in the plan to ensure that when re-opening was an option it allowed for volunteers to protect their safety and the safety oftheir families. |
|||||
| Summary ofthe objects charity set out in its |
ofthe | The Museum, funded initially by a grant from the Heritage Lottery Fund, Rayleigh Town Council and others, opened to the general public on 9 April 2016.Dedicated solely to the history of Rayleigh, the Museum has acquired a large number of local artefacts, including an 18th Century Bow Window, an original cinema projector, a scale working model ofthe local |
|||
| governing | document | windmill, an old pub sign, an original baker's cart and a large amount of ephemera, including original postcards, newspapers, books, Town |
|||
| guides, maps and original documents of all sorts, all with a direct |
|||||
| Rayleigh provenance. The Museum continues to receive a wide range of Ra lei h related artefacts added to our archives. |
|||||
| Public Benefit | |||||
| The Museum is designed for the benefit ofthe residents of Rayleigh of all ages, those new to the town, long term residents, as well as those |
|||||
| visitors to Rayleigh from the wider community. The Museum has fully compliant access for individuals with special needs, both wheelchair |
|||||
| users and those with mobility issues, including a disabled toilet and |
|||||
| hearing loop. The Museum also has a mobile defibrillator. There will be |
|||||
| those who view the exhibits as a social visit, others for family research and those who wish to find out more about a specific aspect ofour towns |
|||||
| history. | |||||
| Summary ofthe main activities undertaken for the public benefit in relation to these objects (include within |
Visitor numbers now exceed 30,000+since opening in 2016a significant number for a small independent town museum. We work closely with the 8 Primary and 2 Senior Schools in Rayleigh in a range ofeducational and community activities. These include organised school visits (both at the Museum and in schools), in line with each individual school's curriculum. In addition we continue to welcome |
||||
| this section declaration had regard |
the statutory that trustees have to the guidance |
participants from the Duke ofEdinburgh's Award scheme, Guides/Brownies/Scouts/Cub Scouts group's award badges and work placement students. |
|||
| issued by the Charity Commission on public benefit) |
We actively seek to recruit new volunteer stewards, for example, those wishing to return to work, as part oftheir skills set for prospective employers. |
||||
| We are a Museum for the whole community and offer a diverse range of |
|||||
| activities and events both in the Museum and within the local area, to |
|||||
| raise awareness and involvement with our Town's rich and varied history. |
|||||
| The Museum caters fully for the less advantaged and is accessible to all |
|||||
| via our entrance platform lift. We have a range ofwheelchair facilities, |
|||||
| disabled toilet, baby-changing facilities, an Evacuchair in case of |
|||||
| emergencies. A number ofour stewards and all Duty Supervisors have |
|||||
| appropriate ongoing training and refresher courses to include basic first |
|||||
| aid training, fire extinguisher, use ofthe defibrillator, as appropriate. |
|||||
| We offer a facility to hire the Museum for non-heritage 'commercial' |
|||||
| meetings as an additional source ofincome. |
| ~ | ~ | |||
|---|---|---|---|---|
| ~ ~ ~ |
||||
| Summary ofthe main achievements ofthe charity |
COVID-19 | |||
| during | the | year | The year 2020 to 2021 has seen a challenging year in the short period that the museum has operated. It is hard to believe that the biggest crisis to hit the world would require us as a Board ofTrustees to consider the |
|
| position ofthe museum at a time when there was such an effect on our |
||||
| communities as well as the global community. It would have been easy tojust walk away, close our doors and forget about all the hard work our group of50+volunteers had done in creating a community facility for Rayleigh and beyond. |
||||
| It is that hard work that I would like to concentrate upon and highlight what I, as Chair of Trustees, believe to be the biggest strength and achievement that any organisation, wholly run by volunteers, could have had over the past year ofthis report. |
||||
| We have seen lockdowns come and go, lockdowns that our volunteers have worked hard to prepare for with, plans, procedures and |
||||
| preparations for the time we could re-open. The consideration ofthe |
||||
| effect of lockdown on the condition ofour archives, exhibits and c1350 |
||||
| building that houses our collection of Rayleigh artifacts. Without the volunteers we would not have carried out lots ofour preparations for the days, weeks and months when eventually we could re-open and welcome our community back into our museum. |
||||
| In addition we have applied and been granted funds to preserve, repair and maintain our building all delivered by volunteers. We have |
||||
| maintained a structure ofcommunication through social media, |
||||
| newsletters and contact with our Friends Group. We have been able to |
||||
| retain the vast majority (566)even though we have been unable to | ||||
| deliver our normal, historical exhibitions, talks, events. |
||||
| We have built up Covid systems, procedures and risk assessments to |
||||
| ensure that as soon as we had the ok to reopen we were in a position to be able to do it. All through the pandemic we have maintained our |
||||
| meeting structure virtually and created resilient plans and procedures. |
||||
| We have also maintained our work on the ability to gain accreditation for |
||||
| the museum which will allow us to loan and take on loan exhibits from |
||||
| other accredited museums. |
||||
| In summary for a small museum totally operated by an excellent and dedicated group ofvolunteers the last year has been our greatest challen eand achievement |
||||
| Briefstatement charity's policy |
ofthe on reserves |
Finance Reserves Policy As part ofour on-going financial sustainability, we have a contingency/reserve fund. We aim to maintain this to at least 10p/c of |
||
| our annual turnover. |
| Details ofany funds materially | |
|---|---|
| in deficit | We have sound financial control and none ofour funds are in deficit. |
| Further financial review details |
(Optional information) |
| You may choose to include | ~ Principal Funding Source |
| additional information, where relevant about: ~ the charity's principal sources offunds (including any fundraising); |
Rayleigh Town Council, Friends Support Group Sponsorship from local Trades and Organisations Personal Benefactors, Retail Sales Commercial Hire, Donations from visitors to the Museum, Specialist Talks and Lectures. |
| ~ how expenditure has |
|
| supported the key objectives ofthe charity; |
During this year we have also received E20,00government funded Covid Grant. |
| ~ investment policy and objectives including any ethical investment policy adopted. |
Expenditure All museum expenditure relates to the costs and overheads of running the operations ofthe museum and purchasing the exhibits and artefacts that are the key objectives ofthe charity |
| Investment Policy |
|
| The museum does not have an Investment Policy as such, although there is a Reserve Fund Policy that outlines in detail any potential future investment the charit ma need to afford. |
| 2020 | ||||||
|---|---|---|---|---|---|---|
| Notes | Unresticted | Restricted | Total | Total | ||
| INCOMING RESOURCES |
Fund | Fund | Funds | Funds | ||
| Voluntary income Activities for generating funds |
7 2 |
57563 1859 |
6760 | 64323 1859 |
33817 13375 |
|
| Total Incoming Resources | 59422 | 6760 | 66182 | 47192 | ||
| RESOURCES EXPENDED | ||||||
| Fundraising trading Charitable Activities |
2212 38481 |
2212 38481 |
4397 33271 |
|||
| Total resources expended | 40693 | 40693 | 37668 | |||
| NET INCOME RESOURCES BEFORE | ||||||
| TRANSFERS | 18729 | 18729 | 9524 | |||
| Gross transfers between funds |
6 | 0 | 6760 | |||
| Net incoming/(outgoing) resources |
18729 | 6760 | 25489 | 9524 | ||
| RECONCILIATION OF FUNDS |
||||||
| Total funds brought forward | 96911 | 96911 | 87387 | |||
| TOTAL FUNDS CARRIED FORWARD | ~11 |
AT30IUNE 2021 |
||||
|---|---|---|---|---|
| 2020 | ||||
| Notes | Unrestricted | Restricted | Total | Total |
| FIXEDASSETS | Fund | Fund | Funds | Funds |
| Tangible Assets Heritage Assets |
70496 4589 |
70496 4589 |
64762 4589 |
|
| 75085 | 75085 | 69351 | ||
| CURRENTASSETS | ||||
| Cash at Bank Cash in Hand |
47286 29 |
47286 29 |
27547 34 |
|
| NET CURRENT ASSETS | 47315 | 47315 | 27581 | |
| TOTAL ASSETS LESSCURRENT | ||||
| LIABILITIES | 122400 | 122400 | 96911 | |
| TOTAL NET ASSETS | 95911 |
| Year ended | Year ended | ||
|---|---|---|---|
| 30June 2021 | 30June 2020 | ||
| Fundraising | events | 1235 | 6989 |
| Retail income | 464 | 2671 | |
| Sponsorships | 160 | 3715 | |
| ~19 | ~37 |
| 4 TANGIBLE FIXEDASSETS | |||||
|---|---|---|---|---|---|
| Improvements | Fixtures and | Computer | Totals | ||
| COST | to Property | Fittings | Equipment | ||
| At 1July 2020 Additions |
36638 5734 |
25045 0 |
3079 0 |
64762 5734 |
|
| 42372 | 25045 | 3079 | 70496 | ||
| NET BOOK VAI.UE | |||||
| At 30June 2021 | |||||
| At 30June 2020 | |||||
| 5 HERITAGE ASSETS | |||||
| MARKET VALUE | |||||
| At 1July 2020 Additions |
4589 | ||||
| 0 | |||||
| NET BOOK VALUE | |||||
| At 30June 2021 | |||||
| At 30June 2020 | |||||
| 6 MOVEMENT IN FUNDS | |||||
| At1July | Net movement | Transfers | At 30June | ||
| 2020 | in funds | between | Funds | 2021 | |
| Unrestricted funds |
|||||
| General fund | 96911 | 18729 | 115640 | ||
| Restricted funds | |||||
| Essex County Council | 6760 | 6760 | |||
| Incoming | Resources | Movement | |||
| resources | expended | in funds | |||
| Unrestricted funds |
|||||
| General fund | 59422 | -33933 | 25489 | ||
| Restricted funds | |||||
| Essex County Council | 6760 | -6760 |
| Yearended | Yearended | |||
|---|---|---|---|---|
| RECEIPTS | 30June 2021 | 30June 2020 | ||
| Voluntary Income |
||||
| Donations (including Grants |
Gift Aid) | 14037 50286 |
9777 24040 |
|
| Activities for generating income |
||||
| Fundraising events Retail income |
1235 464 |
6989 2671 |
||
| Sponsorships | 160 | 3715 | ||
| Total receipts | 66182 | 47192 | ||
| PAYMENTS | ||||
| Fundraising trading: |
cost ofgoods sold, etc | |||
| Purchase ofgoods Cost ofoutings and events |
158 2054 |
1607 2791 |
||
| Support Costs | ||||
| Purchases | 2143 | 924 | ||
| Rent and rates | 17393 | 17148 | ||
| Insurance | 3598 | 3485 | ||
| Light and heat | 2295 | 2630 | ||
| Telephone | 715 | 669 | ||
| Equipment | 3943 | 19 | ||
| Printing, postage and | stationery | 2669 | 2645 | |
| Advertising | 210 | 247 | ||
| Sundries | 166 | 385 | ||
| Travel expenses | ||||
| Volunteer travel and | expenses | 491 | 548 | |
| Computer expenses |
||||
| Renewals and repairs |
2453 | 2547 | ||
| Cleaning | 398 | 236 | ||
| Covid Related Costs - | PPE and Ot | her Equipment | 274 | |
| Administration costs |
696 | 835 | ||
| Computer Expenses |
175 | |||
| Subscriptions | 416 | 157 | ||
| Credit Card Charges | 1 | |||
| Professional fees | ||||
| Accountancy fees | 620 | 620 | ||
| Total Payments | 40693 | 37668 | ||
| NET INCOME |