## |Report ofthe Trustees|1-6| |---|---| |Statement ofFinancial Activities|| |Statement ofAssets and Liabilities|| |Note to the Financial Statements|9-10| |Detailed Statement of Financial Activities|| ## ||||||Charity
is exposed and to ensure appropriate
controls are in place to
provide reasonable
assurance
against fraud and error. A comprehensive
risk assessment
has been prepared,
approved
and is reviewed
on a
regular basis.| |---|---|---|---|---|---| ||||||When Covid-19 started a full review ofthe Risk Management
ofthe
museum
was carried out for the closure and the reopening
which was
signed off by the Trustees and the Management
Team.
All volunteers| ||||||were trained
in the plan to ensure that when re-opening
was an option
it
allowed for volunteers
to protect their safety and the safety oftheir
families.| |Summary ofthe objects
charity set out in its||||ofthe|The Museum,
funded
initially
by a grant from the Heritage
Lottery Fund,
Rayleigh
Town Council and others, opened to the general
public on 9
April 2016.Dedicated solely to the history of Rayleigh, the Museum
has
acquired a large number of local artefacts,
including
an 18th Century
Bow
Window,
an original cinema projector, a scale working
model ofthe local| |governing||document|||windmill,
an old pub sign, an original baker's cart and a large amount of
ephemera,
including
original postcards,
newspapers,
books, Town| ||||||guides, maps and original documents
of all sorts, all with a direct| ||||||Rayleigh provenance.
The Museum
continues to receive a wide range of
Ra lei
h related artefacts added to our archives.| ||||||Public Benefit| ||||||The Museum
is designed
for the benefit ofthe residents
of Rayleigh
of all
ages, those new to the town, long term residents, as well as those| ||||||visitors to Rayleigh
from the wider community.
The Museum
has fully
compliant access for individuals
with special needs, both wheelchair| ||||||users and those with mobility issues,
including
a disabled toilet and| ||||||hearing
loop. The Museum
also has a mobile defibrillator.
There will be| ||||||those who view the exhibits as a social visit, others for family research
and those who wish to find out more about a specific aspect ofour towns| ||||||history.| |Summary
ofthe main
activities undertaken
for the
public benefit in relation to
these objects (include within|||||Visitor numbers
now exceed 30,000+since opening
in 2016a significant
number for a small independent
town museum.
We work closely with the 8 Primary
and 2 Senior Schools in Rayleigh
in a
range ofeducational
and community
activities. These include organised
school visits (both at the Museum
and in schools),
in line with each
individual
school's curriculum.
In addition
we continue to welcome| |this section
declaration
had regard||the statutory
that trustees
have
to the guidance|||participants
from the Duke ofEdinburgh's
Award scheme,
Guides/Brownies/Scouts/Cub
Scouts group's
award badges and work
placement
students.| |issued by the Charity
Commission
on public
benefit)|||||We actively seek to recruit new volunteer
stewards,
for example, those
wishing to return to work, as part oftheir skills set for prospective
employers.| ||||||We are a Museum
for the whole community
and offer a diverse range of| ||||||activities and events both
in the Museum
and within the local area, to| ||||||raise awareness
and involvement
with our Town's
rich and varied history.| ||||||The Museum
caters fully for the less advantaged
and is accessible to all| ||||||via our entrance
platform
lift. We have a range ofwheelchair
facilities,| ||||||disabled
toilet, baby-changing
facilities, an Evacuchair
in case of| ||||||emergencies.
A number ofour stewards
and all Duty Supervisors
have| ||||||appropriate
ongoing
training
and refresher courses to include basic first| ||||||aid training,
fire extinguisher,
use ofthe defibrillator,
as appropriate.| ||||||We offer a facility to hire the Museum
for non-heritage
'commercial'| ||||||meetings as an additional
source ofincome.| ## ## ||~|~||| |---|---|---|---|---| |||||~
~
~| |Summary
ofthe main
achievements
ofthe charity||||COVID-19| |during|the|year||The year 2020 to 2021 has seen a challenging
year in the short period
that the museum
has operated.
It is hard to believe that the biggest crisis
to hit the world would require
us as a Board ofTrustees to consider the| |||||position ofthe museum
at a time when there was such an effect on our| |||||communities
as well as the global community.
It would have been easy
tojust walk away, close our doors and forget about all the hard work our
group of50+volunteers
had done in creating a community
facility for
Rayleigh
and beyond.| |||||It is that hard work that
I would
like to concentrate
upon and highlight
what
I, as Chair of Trustees,
believe to be the biggest strength
and
achievement
that any organisation,
wholly
run by volunteers,
could have
had over the past year ofthis report.| |||||We have seen lockdowns
come and go, lockdowns
that our volunteers
have worked
hard to prepare for with, plans, procedures
and| |||||preparations
for the time we could re-open. The consideration
ofthe| |||||effect of lockdown
on the condition ofour archives,
exhibits and c1350| |||||building
that houses our collection of Rayleigh
artifacts.
Without the
volunteers
we would not have carried out lots ofour preparations
for the
days, weeks and months
when eventually
we could re-open and
welcome our community
back into our museum.| |||||In addition
we have applied
and been granted
funds to preserve,
repair
and maintain
our building
all delivered
by volunteers.
We have| |||||maintained
a structure
ofcommunication
through
social media,| |||||newsletters
and contact with our Friends Group.
We have been able to| |||||retain the vast majority (566)even though we have been unable to| |||||deliver our normal,
historical
exhibitions,
talks, events.| |||||We have built up Covid systems,
procedures
and risk assessments
to| |||||ensure that as soon as we had the ok to reopen we were in a position to
be able to do it.
All through
the pandemic
we have maintained
our| |||||meeting
structure
virtually
and created resilient plans and procedures.| |||||We have also maintained
our work on the ability to gain accreditation
for| |||||the museum
which
will allow us to loan and take on loan exhibits from| |||||other accredited
museums.| |||||In summary
for a small museum
totally operated
by an excellent and
dedicated
group ofvolunteers
the last year has been our greatest
challen
eand achievement| |Briefstatement
charity's
policy|||ofthe
on reserves|Finance Reserves Policy
As part ofour on-going
financial
sustainability,
we have a
contingency/reserve
fund.
We aim to maintain
this to at least 10p/c of| |||||our annual
turnover.| |Details ofany funds materially|| |---|---| |in deficit|We have sound financial
control and none ofour funds are in deficit.| |Further financial
review details|(Optional
information)| |You may choose to include|~
Principal
Funding Source| |additional
information,
where
relevant
about:
~
the charity's
principal
sources offunds (including
any fundraising);|Rayleigh
Town Council, Friends Support Group
Sponsorship
from local Trades and Organisations
Personal
Benefactors,
Retail Sales
Commercial
Hire,
Donations
from visitors to the Museum,
Specialist Talks and
Lectures.| |~
how expenditure
has|| |supported
the key objectives
ofthe charity;|During this year we have also received E20,00government
funded
Covid
Grant.| |~
investment
policy and
objectives
including
any
ethical investment
policy
adopted.|Expenditure
All museum
expenditure
relates to the costs and overheads
of running
the operations
ofthe museum
and purchasing
the exhibits and artefacts
that are the key objectives ofthe charity| ||Investment
Policy| ||The museum
does not have an Investment
Policy as such, although
there is a Reserve Fund Policy that outlines
in detail any potential
future
investment
the charit
ma
need to afford.| ## |||||||2020| |---|---|---|---|---|---|---| ||Notes||Unresticted|Restricted|Total|Total| |INCOMING
RESOURCES|||Fund|Fund|Funds|Funds| |Voluntary
income
Activities for generating
funds||7
2|57563
1859|6760|64323
1859|33817
13375| |Total Incoming Resources|||59422|6760|66182|47192| |RESOURCES EXPENDED||||||| |Fundraising
trading
Charitable
Activities|||2212
38481||2212
38481|4397
33271| |Total resources expended|||40693||40693|37668| |NET INCOME RESOURCES BEFORE||||||| |TRANSFERS|||18729||18729|9524| |Gross transfers
between funds||6|0|6760||| |Net incoming/(outgoing)
resources|||18729|6760|25489|9524| |RECONCILIATION
OF FUNDS||||||| |Total funds brought forward|||96911||96911|87387| |TOTAL FUNDS CARRIED FORWARD|||~11|||| ## ## |
AT30IUNE 2021||||| |---|---|---|---|---| |||||2020| |Notes|Unrestricted|Restricted|Total|Total| |FIXEDASSETS|Fund|Fund|Funds|Funds| |Tangible Assets
Heritage Assets|70496
4589||70496
4589|64762
4589| ||75085||75085|69351| |CURRENTASSETS||||| |Cash at Bank
Cash in Hand|47286
29||47286
29|27547
34| |NET CURRENT ASSETS|47315||47315|27581| |TOTAL ASSETS LESSCURRENT||||| |LIABILITIES|122400||122400|96911| |TOTAL NET ASSETS||||95911| ## ## ## ## ## ## ## |||Year ended|Year ended| |---|---|---|---| |||30June 2021|30June 2020| |Fundraising|events|1235|6989| |Retail income||464|2671| |Sponsorships||160|3715| |||~19|~37| ## ## ## |4 TANGIBLE FIXEDASSETS|||||| |---|---|---|---|---|---| ||Improvements|Fixtures and|Computer||Totals| |COST|to Property|Fittings|Equipment||| |At 1July 2020
Additions|36638
5734|25045
0|3079
0||64762
5734| ||42372|25045|3079||70496| |NET BOOK VAI.UE|||||| |At 30June 2021|||||| |At 30June 2020|||||| |5 HERITAGE ASSETS|||||| |MARKET VALUE|||||| |At 1July 2020
Additions|||||4589| ||||||0| |NET BOOK VALUE|||||| |At 30June 2021|||||| |At 30June 2020|||||| |6 MOVEMENT IN FUNDS|||||| ||At1July|Net movement|Transfers||At 30June| ||2020|in funds|between|Funds|2021| |Unrestricted
funds|||||| |General fund|96911|18729|||115640| |Restricted funds|||||| |Essex County Council||6760|||6760| ||Incoming|Resources|Movement||| ||resources|expended|in funds||| |Unrestricted
funds|||||| |General fund|59422|-33933|25489||| |Restricted funds|||||| |Essex County Council|6760|-6760|||| ## ## ## ||||Yearended|Yearended| |---|---|---|---|---| |RECEIPTS|||30June 2021|30June 2020| |Voluntary
Income||||| |Donations
(including
Grants|Gift Aid)||14037
50286|9777
24040| |Activities for generating
income||||| |Fundraising
events
Retail income|||1235
464|6989
2671| |Sponsorships|||160|3715| |Total receipts|||66182|47192| |PAYMENTS||||| |Fundraising
trading:|cost ofgoods sold, etc|||| |Purchase ofgoods
Cost ofoutings and events|||158
2054|1607
2791| |Support Costs||||| |Purchases|||2143|924| |Rent and rates|||17393|17148| |Insurance|||3598|3485| |Light and heat|||2295|2630| |Telephone|||715|669| |Equipment|||3943|19| |Printing, postage and|stationery||2669|2645| |Advertising|||210|247| |Sundries|||166|385| |Travel expenses||||| |Volunteer travel and|expenses||491|548| |Computer
expenses||||| |Renewals
and repairs|||2453|2547| |Cleaning|||398|236| |Covid Related Costs -|PPE and Ot|her Equipment|274|| |Administration
costs|||696|835| |Computer
Expenses||||175| |Subscriptions|||416|157| |Credit Card Charges|||1|| |Professional fees||||| |Accountancy fees|||620|620| |Total Payments|||40693|37668| |NET INCOME||||| ## |Report ofthe Trustees|1-6| |---|---| |Statement ofFinancial Activities|| |Statement ofAssets and Liabilities|| |Note to the Financial Statements|9-10| |Detailed Statement of Financial Activities|| ## ||||||Charity
is exposed and to ensure appropriate
controls are in place to
provide reasonable
assurance
against fraud and error. A comprehensive
risk assessment
has been prepared,
approved
and is reviewed
on a
regular basis.| |---|---|---|---|---|---| ||||||When Covid-19 started a full review ofthe Risk Management
ofthe
museum
was carried out for the closure and the reopening
which was
signed off by the Trustees and the Management
Team.
All volunteers| ||||||were trained
in the plan to ensure that when re-opening
was an option
it
allowed for volunteers
to protect their safety and the safety oftheir
families.| |Summary ofthe objects
charity set out in its||||ofthe|The Museum,
funded
initially
by a grant from the Heritage
Lottery Fund,
Rayleigh
Town Council and others, opened to the general
public on 9
April 2016.Dedicated solely to the history of Rayleigh, the Museum
has
acquired a large number of local artefacts,
including
an 18th Century
Bow
Window,
an original cinema projector, a scale working
model ofthe local| |governing||document|||windmill,
an old pub sign, an original baker's cart and a large amount of
ephemera,
including
original postcards,
newspapers,
books, Town| ||||||guides, maps and original documents
of all sorts, all with a direct| ||||||Rayleigh provenance.
The Museum
continues to receive a wide range of
Ra lei
h related artefacts added to our archives.| ||||||Public Benefit| ||||||The Museum
is designed
for the benefit ofthe residents
of Rayleigh
of all
ages, those new to the town, long term residents, as well as those| ||||||visitors to Rayleigh
from the wider community.
The Museum
has fully
compliant access for individuals
with special needs, both wheelchair| ||||||users and those with mobility issues,
including
a disabled toilet and| ||||||hearing
loop. The Museum
also has a mobile defibrillator.
There will be| ||||||those who view the exhibits as a social visit, others for family research
and those who wish to find out more about a specific aspect ofour towns| ||||||history.| |Summary
ofthe main
activities undertaken
for the
public benefit in relation to
these objects (include within|||||Visitor numbers
now exceed 30,000+since opening
in 2016a significant
number for a small independent
town museum.
We work closely with the 8 Primary
and 2 Senior Schools in Rayleigh
in a
range ofeducational
and community
activities. These include organised
school visits (both at the Museum
and in schools),
in line with each
individual
school's curriculum.
In addition
we continue to welcome| |this section
declaration
had regard||the statutory
that trustees
have
to the guidance|||participants
from the Duke ofEdinburgh's
Award scheme,
Guides/Brownies/Scouts/Cub
Scouts group's
award badges and work
placement
students.| |issued by the Charity
Commission
on public
benefit)|||||We actively seek to recruit new volunteer
stewards,
for example, those
wishing to return to work, as part oftheir skills set for prospective
employers.| ||||||We are a Museum
for the whole community
and offer a diverse range of| ||||||activities and events both
in the Museum
and within the local area, to| ||||||raise awareness
and involvement
with our Town's
rich and varied history.| ||||||The Museum
caters fully for the less advantaged
and is accessible to all| ||||||via our entrance
platform
lift. We have a range ofwheelchair
facilities,| ||||||disabled
toilet, baby-changing
facilities, an Evacuchair
in case of| ||||||emergencies.
A number ofour stewards
and all Duty Supervisors
have| ||||||appropriate
ongoing
training
and refresher courses to include basic first| ||||||aid training,
fire extinguisher,
use ofthe defibrillator,
as appropriate.| ||||||We offer a facility to hire the Museum
for non-heritage
'commercial'| ||||||meetings as an additional
source ofincome.| ## ## ||~|~||| |---|---|---|---|---| |||||~
~
~| |Summary
ofthe main
achievements
ofthe charity||||COVID-19| |during|the|year||The year 2020 to 2021 has seen a challenging
year in the short period
that the museum
has operated.
It is hard to believe that the biggest crisis
to hit the world would require
us as a Board ofTrustees to consider the| |||||position ofthe museum
at a time when there was such an effect on our| |||||communities
as well as the global community.
It would have been easy
tojust walk away, close our doors and forget about all the hard work our
group of50+volunteers
had done in creating a community
facility for
Rayleigh
and beyond.| |||||It is that hard work that
I would
like to concentrate
upon and highlight
what
I, as Chair of Trustees,
believe to be the biggest strength
and
achievement
that any organisation,
wholly
run by volunteers,
could have
had over the past year ofthis report.| |||||We have seen lockdowns
come and go, lockdowns
that our volunteers
have worked
hard to prepare for with, plans, procedures
and| |||||preparations
for the time we could re-open. The consideration
ofthe| |||||effect of lockdown
on the condition ofour archives,
exhibits and c1350| |||||building
that houses our collection of Rayleigh
artifacts.
Without the
volunteers
we would not have carried out lots ofour preparations
for the
days, weeks and months
when eventually
we could re-open and
welcome our community
back into our museum.| |||||In addition
we have applied
and been granted
funds to preserve,
repair
and maintain
our building
all delivered
by volunteers.
We have| |||||maintained
a structure
ofcommunication
through
social media,| |||||newsletters
and contact with our Friends Group.
We have been able to| |||||retain the vast majority (566)even though we have been unable to| |||||deliver our normal,
historical
exhibitions,
talks, events.| |||||We have built up Covid systems,
procedures
and risk assessments
to| |||||ensure that as soon as we had the ok to reopen we were in a position to
be able to do it.
All through
the pandemic
we have maintained
our| |||||meeting
structure
virtually
and created resilient plans and procedures.| |||||We have also maintained
our work on the ability to gain accreditation
for| |||||the museum
which
will allow us to loan and take on loan exhibits from| |||||other accredited
museums.| |||||In summary
for a small museum
totally operated
by an excellent and
dedicated
group ofvolunteers
the last year has been our greatest
challen
eand achievement| |Briefstatement
charity's
policy|||ofthe
on reserves|Finance Reserves Policy
As part ofour on-going
financial
sustainability,
we have a
contingency/reserve
fund.
We aim to maintain
this to at least 10p/c of| |||||our annual
turnover.| |Details ofany funds materially|| |---|---| |in deficit|We have sound financial
control and none ofour funds are in deficit.| |Further financial
review details|(Optional
information)| |You may choose to include|~
Principal
Funding Source| |additional
information,
where
relevant
about:
~
the charity's
principal
sources offunds (including
any fundraising);|Rayleigh
Town Council, Friends Support Group
Sponsorship
from local Trades and Organisations
Personal
Benefactors,
Retail Sales
Commercial
Hire,
Donations
from visitors to the Museum,
Specialist Talks and
Lectures.| |~
how expenditure
has|| |supported
the key objectives
ofthe charity;|During this year we have also received E20,00government
funded
Covid
Grant.| |~
investment
policy and
objectives
including
any
ethical investment
policy
adopted.|Expenditure
All museum
expenditure
relates to the costs and overheads
of running
the operations
ofthe museum
and purchasing
the exhibits and artefacts
that are the key objectives ofthe charity| ||Investment
Policy| ||The museum
does not have an Investment
Policy as such, although
there is a Reserve Fund Policy that outlines
in detail any potential
future
investment
the charit
ma
need to afford.| ## |||||||2020| |---|---|---|---|---|---|---| ||Notes||Unresticted|Restricted|Total|Total| |INCOMING
RESOURCES|||Fund|Fund|Funds|Funds| |Voluntary
income
Activities for generating
funds||7
2|57563
1859|6760|64323
1859|33817
13375| |Total Incoming Resources|||59422|6760|66182|47192| |RESOURCES EXPENDED||||||| |Fundraising
trading
Charitable
Activities|||2212
38481||2212
38481|4397
33271| |Total resources expended|||40693||40693|37668| |NET INCOME RESOURCES BEFORE||||||| |TRANSFERS|||18729||18729|9524| |Gross transfers
between funds||6|0|6760||| |Net incoming/(outgoing)
resources|||18729|6760|25489|9524| |RECONCILIATION
OF FUNDS||||||| |Total funds brought forward|||96911||96911|87387| |TOTAL FUNDS CARRIED FORWARD|||~11|||| ## ## |
AT30IUNE 2021||||| |---|---|---|---|---| |||||2020| |Notes|Unrestricted|Restricted|Total|Total| |FIXEDASSETS|Fund|Fund|Funds|Funds| |Tangible Assets
Heritage Assets|70496
4589||70496
4589|64762
4589| ||75085||75085|69351| |CURRENTASSETS||||| |Cash at Bank
Cash in Hand|47286
29||47286
29|27547
34| |NET CURRENT ASSETS|47315||47315|27581| |TOTAL ASSETS LESSCURRENT||||| |LIABILITIES|122400||122400|96911| |TOTAL NET ASSETS||||95911| ## ## ## ## ## ## ## |||Year ended|Year ended| |---|---|---|---| |||30June 2021|30June 2020| |Fundraising|events|1235|6989| |Retail income||464|2671| |Sponsorships||160|3715| |||~19|~37| ## ## ## |4 TANGIBLE FIXEDASSETS|||||| |---|---|---|---|---|---| ||Improvements|Fixtures and|Computer||Totals| |COST|to Property|Fittings|Equipment||| |At 1July 2020
Additions|36638
5734|25045
0|3079
0||64762
5734| ||42372|25045|3079||70496| |NET BOOK VAI.UE|||||| |At 30June 2021|||||| |At 30June 2020|||||| |5 HERITAGE ASSETS|||||| |MARKET VALUE|||||| |At 1July 2020
Additions|||||4589| ||||||0| |NET BOOK VALUE|||||| |At 30June 2021|||||| |At 30June 2020|||||| |6 MOVEMENT IN FUNDS|||||| ||At1July|Net movement|Transfers||At 30June| ||2020|in funds|between|Funds|2021| |Unrestricted
funds|||||| |General fund|96911|18729|||115640| |Restricted funds|||||| |Essex County Council||6760|||6760| ||Incoming|Resources|Movement||| ||resources|expended|in funds||| |Unrestricted
funds|||||| |General fund|59422|-33933|25489||| |Restricted funds|||||| |Essex County Council|6760|-6760|||| ## ## ## ||||Yearended|Yearended| |---|---|---|---|---| |RECEIPTS|||30June 2021|30June 2020| |Voluntary
Income||||| |Donations
(including
Grants|Gift Aid)||14037
50286|9777
24040| |Activities for generating
income||||| |Fundraising
events
Retail income|||1235
464|6989
2671| |Sponsorships|||160|3715| |Total receipts|||66182|47192| |PAYMENTS||||| |Fundraising
trading:|cost ofgoods sold, etc|||| |Purchase ofgoods
Cost ofoutings and events|||158
2054|1607
2791| |Support Costs||||| |Purchases|||2143|924| |Rent and rates|||17393|17148| |Insurance|||3598|3485| |Light and heat|||2295|2630| |Telephone|||715|669| |Equipment|||3943|19| |Printing, postage and|stationery||2669|2645| |Advertising|||210|247| |Sundries|||166|385| |Travel expenses||||| |Volunteer travel and|expenses||491|548| |Computer
expenses||||| |Renewals
and repairs|||2453|2547| |Cleaning|||398|236| |Covid Related Costs -|PPE and Ot|her Equipment|274|| |Administration
costs|||696|835| |Computer
Expenses||||175| |Subscriptions|||416|157| |Credit Card Charges|||1|| |Professional fees||||| |Accountancy fees|||620|620| |Total Payments|||40693|37668| |NET INCOME||||| ##