Aspley Partnership Trustees, annual report for the year ended 31 December 2020 Full name Aspley Partnership Organisation type Charitable incorporated organisation Registered charity number 1159375 Principal address Minver Crescent Sports Centre, Minver Crescent, Aspley, Nottingham, NG8 5PN Trustees Lisa Grocock, Chairperson Carole Hutchinson, Treasurer Rachael Pearson, Secretary Leah Wright Jenna Yates Independent examiner John O'Brien, employee of Community Accounting Plus, Units 1 & 2, North West, 41 Talbot Street, Nottingham, NG15GL Governance and management The charity is operated under the rules of its CIO Foundation registered 26th November 2014. Should there be a vacancy or a need to appoint additional trustees, the vacancy is advertised on social media targeted at our local area. Posters are also displayed around the Aspley ward area. Partner organisations are informed of vacancies. Trustees are appointed by nomination to the Board, discussions and voting. Objectives and activities To develop the capacity and skills of the members of the socially and economically disadvantaged community of Aspley in such a way that they are better able to identify, and help meet, their needs and to participate more fully in society; To further or benefit the residents of Aspley and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide a multi-use community centre in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. To promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society. Being excluded from society, or part of society, as a result of being a member of a socially and economically deprived community.
Aspley Partnership To advance in life and help young people through: The provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life; Providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals. Public benefit statement The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit,. Summary of the main activities undertaken for the public benefit Aspley Partnership provides a range of services and activities for the benefit of local residents. These services are either at nil or low cost. The Charity recognises the financial constraints placed upon families and individuals on low income. Summary of the main achievements during the period 2020 started as a busy year with the sports ntre having no capacity for additional bookings by the local community and community groups. Minver Sports Centre became home to GKR Karate, Scouts and Guides, Women's Football, a Marching Band, women's groups and Boys Brigade, our in-house clubs, youth clubs, kids holiday clubs, toy library service and kids paty hire meant 2020 was to be an exciting, busy year for the charity. The emerging Covid-19 pandemic gave the Trustees concern and the impact it would have on our community. Although this report covers the period 1 St January to 31 St December 2020, this report highlights the Covid-19 pandemic on the charity and its activities. As the pandemic continued to spread, we saw a number of groups cease their meetings at Minver. In line with national lockdown, Aspley Partnership closed the Sports Centre and moved to supporting the community through outreach work. Our paid staff were placed onto the HMRC JRS Furlough scheme with the exception of basic limited administrative support. During the pandemic, in partnership with our funders: We provided children with regular arts/craft and educational packs. We provided a holiday club for children outdoors within Covid-19 bubbles. This provided 30 places per day at no cost to attendees. We provided tea dance hampers for elderly residents in the Aspley area, every month for those shielding. We developed links with Nottingham University who formed a voluntary society 'AspleySoc' enabling students to volunteer with Aspley Partnership. Working with "Green Doctor" we distributed 70 warm packs to elderly residents in Aspley/Broxtowe and Leen Valley. We provided a facility for parents and children to purchase recycled clothing for a nominal fee. We provided free food for local children for 3 months during the 2nd stage of national lockdown.
Aspley Partnership Financial review Our financial position for 2020 remains stable. Nottingham City Council meet all of our day to day running costs of the Sports Centre, including internal maintenance costs, therefore the charity has low financial risks. We are grateful for the support from Nottingham City Council who financially assist us. The charity's policy on reserves Aspley Partnership have a reserves policy to meet any shortfalls in funding and will earmark 6 months operating costs based on our previous year's expenditure. Acknowledgements Aspley Partnership wish to record, with profound gratitude, our thanks and appreciation to our volunteers who underpin many of our community activities, particularly our youth clubs, holiday club provision and toy library services. Signed on behalf of the charity's trustees: Signed Lisa Grocock, T Date stee
Aspley Partnership (Registered charity, number 1159375) Financial statements for the year ended 31 December 2020 Page Contents Trustees, annual report Independent examiner's report Receipts & payments account Statement of assets & liabilities Notes to the accounts capLUS COMMUNITY ACCOUNTING
Independent examiner's report to the trustees of Aspley Partnership for the year ended 31 December 2020 I report to the trustees on my examination of the accounts of Aspley Partnership (the charity) for the year ended 31 December 2020. Responsibilities and basis of report As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the charity s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed John O, c, FCCA, FCIE Employee of Community Accounting Plus Date 1211012021
Aspley Partnership Receipts & payments account for the year ended 31 December 2020 2019 Total Funds 2020 Total Funds Unrestricted Restricted Funds Funds Note Receipts Grants & donations Fundraising Room hire Tuck shop sales Activities & events Trip income Sundry receipts Total receipts 41203 780 18270 715 1894 278 30 63170 19518 104 6539 78 44 38634 58152 104 6539 78 278 234 26283 38868 65151 Payments Activities & trips Accountancy & bookkeeping fees Advertising & publicity Cleaning Equipment, repairs & renewals External provider costs Hospitality Insurance Legal & professional Payroll seNice Premises repairs & maintenance Printing & stationery Telephone, internet & postage Training Travel & subsistence Tuck shop supplies Volunteer expenses Wages, Nl & pension Vehicle expenses Internal transfers Sundry payments Total payments 8957 1403 86 2134 13656 2461 1459 751 4248 583 894 658 955 65 69 1208 68 40332 142 1328 5159 5301 1328 1848 466 1848 2045 2470 1597 1760 2713 734 650 203 942 1579 2470 1597 1760 2038 734 650 83 837 675 120 105 109 371 53 26509 2966 (25) 118 39987 109 371 544 42908 2966 491 16399 25 276 28896 394 68883 79987 (16817) 79194 62377 Net receiptsl(payments) Cash funds at start of this period Cash funds at end of this period (13704) 51850 38146 9972 10527 20499 (3732) 62377 58645
Aspley Partnership Statement of assets and liabilities at 31 December 2020 2019 2020 Cash assets Bank accounts Cash in hand Note 61850 527 62377 58609 36 58645 Other monetary assets Prepayments 7218 7218 1055 1055 Assets retained for the charity's own use Minibus, purchased February 2020, cost £2,500. CCTV, purchased December 2019, cost £3,525. Bains marie, purchased September 2019, cost £1,637. Buffer machine, purchased April 2019, cost £814. Defibrillator, purchased March 2019, cost £1,487. Reception furniture, purchased March 2019, £2,800. General equipment. Liabilities Creditors 1111 (1111) 1416 (1416) These financial statements are accepted on behalf of the charity by: Signed Carole H Dated inson, Trus
Aspley Partnership Notes to the accounts for the year ended 31 December 2020 1. Receipts & payments accounts Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand. 2. Grants & donations Unrestricted Restricted Total Groundworks Trust Notts Community Foundation HMRC Nottingham City Council Sundry grants & donations 29212 9335 29212 9335 12094 7368 143 58152 12094 7368 56 19518 87 38634 3. Funds analysis Opening Receipts (Payments) balance Closing balance Restricted funds Toy library equipment Diversionary Youth Outreach School's Out Over 50's Club Tampon tax 3339 87 (15) 3411 (671) 29212 (24836) 3705 658 (19) 639 3159 (47) 3346 4042 (1963) 2079 9335 7319 2016 234 10527 Unrestricted funds General fund 51850 51850 39987 26283 38146 26283 38146 39987 The specific purposes for which the restricted funds are to be applied are as follows: Groundwork Greater Nottingham provides grants towards the costs of running youth sessions (Targeted Youth, Diversionary Youth & Outreach) and a contribution towards the School's Out project. Over 50's Club - funded by the National Lottery Awards for All to provide the over 50's opportunities to meet and socialise. The funding provides opportunities for entertainment, food and refreshments for our older local residents.
Aspley Partnership Tampon Tax- funding for a women's group focussing on health, diet and exercise. 4. Prepayments Insurance Legal & professional fees Vehicle expenses 791 250 14 1055 5. Creditors Wages, Nl & pension (HMRC) Independent examination fee Legal & professional fees Payroll costs 582 648 138 48 1416 6. Premises The premises are provided by the local authority. 7. Trustees, remuneration Trustees received no expenses, remuneration or benefits in this period. 8. Glossary of terms Creditors: These are amounts owed by the charity, but not paid during the accounting period. Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period. Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity:
Aspley Partnership (Registered charity, number 1159375) Financial statements for the year ended 31 December 2020
| Page | Contents |
|---|---|
| 2 - 4 | Trustees’ annual report |
| 5 | Independent examiner’s report |
| 6 | Receipts & payments account |
| 7 | Statement of assets & liabilities |
| 8 - 9 | Notes to the accounts |
Aspley Partnership Trustees’ annual report for the year ended 31 December 2020
Full name Aspley Partnership
Organisation type Charitable incorporated organisation
Registered charity number 1159375
Principal address
Minver Crescent Sports Centre, Minver Crescent, Aspley, Nottingham, NG8 5PN
Trustees
Lisa Grocock, Chairperson Leah Wright Carole Hutchinson, Treasurer Jenna Yates Rachael Pearson, Secretary
Independent examiner
John O’Brien, employee of Community Accounting Plus, Units 1 & 2, North West, 41 Talbot Street, Nottingham, NG1 5GL
Governance and management
The charity is operated under the rules of its CIO Foundation registered 26[th] November 2014.
Should there be a vacancy or a need to appoint additional trustees, the vacancy is advertised on social media targeted at our local area. Posters are also displayed around the Aspley ward area. Partner organisations are informed of vacancies. Trustees are appointed by nomination to the Board, discussions and voting.
Objectives and activities
-
To develop the capacity and skills of the members of the socially and economically disadvantaged community of Aspley in such a way that they are better able to identify, and help meet, their needs and to participate more fully in society;
-
To further or benefit the residents of Aspley and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide a multi-use community centre in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents;
-
To promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society. Being excluded from society, or part of society, as a result of being a member of a socially and economically deprived community.
2
Aspley Partnership
To advance in life and help young people through:
-
The provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life;
-
Providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.
Public benefit statement
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
Summary of the main activities undertaken for the public benefit
Aspley Partnership provides a range of services and activities for the benefit of local residents. These services are either at nil or low cost. The Charity recognises the financial constraints placed upon families and individuals on low income.
Summary of the main achievements during the period
2020 started as a busy year with the sports centre having no capacity for additional bookings by the local community and community groups. Minver Sports Centre became home to GKR Karate, Scouts and Guides, Women’s Football, a Marching Band, women’s groups and Boys Brigade, our in-house clubs, youth clubs, kids holiday clubs, toy library service and kids party hire meant 2020 was to be an exciting, busy year for the charity.
The emerging Covid-19 pandemic gave the Trustees concern and the impact it would have on our community. Although this report covers the period 1[st] January to 31[st] December 2020, this report highlights the Covid-19 pandemic on the charity and its activities. As the pandemic continued to spread, we saw a number of groups cease their meetings at Minver. In line with national lockdown, Aspley Partnership closed the Sports Centre and moved to supporting the community through outreach work. Our paid staff were placed onto the HMRC JRS Furlough scheme with the exception of basic limited administrative support.
During the pandemic, in partnership with our funders:
-
We provided children with regular arts/craft and educational packs.
-
We provided a holiday club for children outdoors within Covid-19 bubbles. This provided 30 places per day at no cost to attendees.
-
We provided tea dance hampers for elderly residents in the Aspley area, every month for those shielding.
-
We developed links with Nottingham University who formed a voluntary society ‘AspleySoc’ enabling students to volunteer with Aspley Partnership.
-
Working with "Green Doctor" we distributed 70 warm packs to elderly residents in Aspley/Broxtowe and Leen Valley.
-
We provided a facility for parents and children to purchase recycled clothing for a nominal fee.
-
We provided free food for local children for 3 months during the 2[nd] stage of national lockdown.
3
Aspley Partnership
Financial review
Our financial position for 2020 remains stable.
Nottingham City Council meet all of our day to day running costs of the Sports Centre, including internal maintenance costs, therefore the charity has low financial risks. We are grateful for the support from Nottingham City Council who financially assist us.
The charity’s policy on reserves
Aspley Partnership have a reserves policy to meet any shortfalls in funding and will earmark 6 months operating costs based on our previous year’s expenditure.
Acknowledgements
Aspley Partnership wish to record, with profound gratitude, our thanks and appreciation to our volunteers who underpin many of our community activities, particularly our youth clubs, holiday club provision and toy library services.
Signed on behalf of the charity’s trustees:
Signed ______ Date _ Lisa Grocock, Trustee
4
Independent examiner’s report to the trustees of Aspley Partnership for the year ended 31 December 2020
I report to the trustees on my examination of the accounts of Aspley Partnership (the charity) for the year ended 31 December 2020.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed ____ Date _______ 12/10/2021 John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
5
Aspley Partnership Receipts & payments account for the year ended 31 December 2020
| 2019 Total Unrestricted Funds Funds £ Note £ Receipts 41203 Grants & donations 2 19518 780 Fundraising 104 18270 Room hire 6539 715 Tuck shop sales 78 1894 Activities & events 44 278 Trip income - 30 Sundry receipts - 63170 Total receipts 26283 Payments 8957 Activities & trips 142 1403 Accountancy & bookkeeping fees 1328 86 Advertising & publicity - 2134 Cleaning 1848 13656 Equipment, repairs & renewals 466 2461 External provider costs - 1459 Hospitality - 751 Insurance 1760 4248 Legal & professional 2038 583 Payroll service 734 894 Premises repairs & maintenance 650 658 Printing & stationery 83 955 Telephone, internet & postage 837 65 Training - 69 Travel & subsistence 109 1208 Tuck shop supplies 371 68 Volunteer expenses 53 40332 Wages, NI & pension 26509 - Vehicle expenses 2966 - Internal transfers (25) - Sundry payments 118 79987 Total payments 39987 (16817) Net receipts/(payments) (13704) 79194 Cash funds at start of this period 51850 62377 Cash funds at end of this period 38146 |
Restricted Funds £ 38634 - - - 234 - - 38868 5159 - - - 1579 2470 1597 - 675 - - 120 105 - - - 491 16399 - 25 276 28896 9972 10527 20499 |
2020 Total Funds £ 58152 104 6539 78 278 - - |
|---|---|---|
| 65151 | ||
| 5301 1328 - 1848 2045 2470 1597 1760 2713 734 650 203 942 - 109 371 544 42908 2966 - 394 |
||
| 68883 | ||
| (3732) 62377 |
||
| 58645 |
6
Aspley Partnership Statement of assets and liabilities at 31 December 2020
| 2019 £ Cash assets Note 61850 Bank accounts 527 Cash in hand 62377 Other monetary assets 7218 Prepayments 4 7218 Assets retained for the charity’s own use Minibus, purchased February 2020, cost £2,500. CCTV, purchased December 2019, cost £3,525. Bains marie, purchased September 2019, cost £1,637. Buffer machine, purchased April 2019, cost £814. Defibrillator, purchased March 2019, cost £1,487. Reception furniture, purchased March 2019, £2,800. General equipment. Liabilities (1111) Creditors 5 (1111) |
2020 £ 58609 36 |
|---|---|
| 58645 | |
| 1055 | |
| 1055 | |
| (1416) | |
| (1416) |
These financial statements are accepted on behalf of the charity by:
Signed _____ Dated _____ Carole Hutchinson, Trustee
7
Aspley Partnership Notes to the accounts for the year ended 31 December 2020
1. Receipts & payments accounts
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
2. Grants & donations
| Groundworks Trust Notts Community Foundation HMRC Nottingham City Council Sundry grants & donations |
Unrestricted £ - - 12094 7368 56 19518 |
Restricted Total £ £ 29212 29212 9335 9335 - 12094 - 7368 87 143 38634 58152 |
|---|---|---|
3. Funds analysis
| Restricted funds Toy library equipment Diversionary Youth Outreach School's Out Over 50's Club Tampon tax Unrestricted funds General fund |
Opening balance £ 3339 (671) 658 3159 4042 - 10527 51850 51850 |
Receipts (Payments) £ £ 87 (15) 29212 (24836) - (19) 234 (47) - (1963) 9335 (2016) 38868 (28896) 26283 (39987) 26283 (39987) |
Closing balance £ 3411 3705 639 3346 2079 7319 |
|---|---|---|---|
| 20499 | |||
| 38146 | |||
| 38146 |
The specific purposes for which the restricted funds are to be applied are as follows:
Groundwork Greater Nottingham provides grants towards the costs of running youth sessions (Targeted Youth, Diversionary Youth & Outreach) and a contribution towards the School’s Out project.
Over 50’s Club – funded by the National Lottery Awards for All to provide the over 50’s opportunities to meet and socialise. The funding provides opportunities for entertainment, food and refreshments for our older local residents.
8
Aspley Partnership
Tampon Tax – funding for a women’s group focussing on health, diet and exercise.
4. Prepayments
| Insurance Legal & professional fees Vehicle expenses Creditors Wages, NI & pension (HMRC) Independent examination fee Legal & professional fees Payroll costs |
£ 791 250 14 |
|---|---|
| 1055 | |
| £ 582 648 138 48 |
|
| 1416 |
5. Creditors
6. Premises
The premises are provided by the local authority.
7. Trustees’ remuneration
Trustees received no expenses, remuneration or benefits in this period.
8. Glossary of terms
Creditors: These are amounts owed by the charity, but not paid during the accounting period.
Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period.
Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
9