Aspley Partnership
Trustees, annual report
for the year ended 31 December 2020
Full name Aspley Partnership
Organisation type Charitable incorporated organisation
Registered charity number 1159375
Principal address
Minver Crescent Sports Centre, Minver Crescent, Aspley, Nottingham, NG8 5PN
Trustees
Lisa Grocock, Chairperson
Carole Hutchinson, Treasurer
Rachael Pearson, Secretary
Leah Wright
Jenna Yates
Independent examiner
John O'Brien, employee of Community Accounting Plus, Units 1 & 2, North West,
41 Talbot Street, Nottingham, NG15GL
Governance and management
The charity is operated under the rules of its CIO Foundation registered 26th
November 2014.
Should there be a vacancy or a need to appoint additional trustees, the vacancy is
advertised on social media targeted at our local area. Posters are also displayed
around the Aspley ward area. Partner organisations are informed of vacancies.
Trustees are appointed by nomination to the Board, discussions and voting.
Objectives and activities
To develop the capacity and skills of the members of the socially and
economically disadvantaged community of Aspley in such a way that they are
better able to identify, and help meet, their needs and to participate more fully
in society;
To further or benefit the residents of Aspley and the neighbourhood, without
distinction of sex, sexual orientation, race or of political, religious or other
opinions by associating together the said residents and the local authorities,
voluntary and other organisations in a common effort to advance education
and to provide a multi-use community centre in the interests of social welfare
for recreation and leisure time occupation with the objective of improving the
conditions of life for the residents.
To promote social inclusion for the public benefit by preventing people from
becoming socially excluded, relieving the needs of those people who are
socially excluded and assisting them to integrate into society. Being excluded
from society, or part of society, as a result of being a member of a socially and
economically deprived community.
Aspley Partnership
To advance in life and help young people through:
The provision of recreational and leisure time activities provided in the interest
of social welfare, designed to improve their conditions of life;
Providing support and activities which develop their skills, capacities and
capabilities to enable them to participate in society as mature and responsible
individuals.
Public benefit statement
The Trustees confirm that they have complied with the duty in section 17 of the
Charities Act 2011 to have due regard to the Charity Commission's general guidance
on public benefit, 'Charities and Public Benefit,.
Summary of the main activities undertaken for the public benefit
Aspley Partnership provides a range of services and activities for the benefit of local
residents. These services are either at nil or low cost. The Charity recognises the
financial constraints placed upon families and individuals on low income.
Summary of the main achievements during the period
2020 started as a busy year with the sports ntre having no capacity for additional
bookings by the local community and community groups. Minver Sports Centre
became home to GKR Karate, Scouts and Guides, Women's Football, a Marching
Band, women's groups and Boys Brigade, our in-house clubs, youth clubs, kids
holiday clubs, toy library service and kids paty hire meant 2020 was to be an
exciting, busy year for the charity.
The emerging Covid-19 pandemic gave the Trustees concern and the impact it
would have on our community. Although this report covers the period 1 St January to
31 St December 2020, this report highlights the Covid-19 pandemic on the charity and
its activities. As the pandemic continued to spread, we saw a number of groups
cease their meetings at Minver. In line with national lockdown, Aspley Partnership
closed the Sports Centre and moved to supporting the community through outreach
work. Our paid staff were placed onto the HMRC JRS Furlough scheme with the
exception of basic limited administrative support.
During the pandemic, in partnership with our funders:
We provided children with regular arts/craft and educational packs.
We provided a holiday club for children outdoors within Covid-19 bubbles.
This provided 30 places per day at no cost to attendees.
We provided tea dance hampers for elderly residents in the Aspley area,
every month for those shielding.
We developed links with Nottingham University who formed a voluntary
society 'AspleySoc' enabling students to volunteer with Aspley Partnership.
Working with "Green Doctor" we distributed 70 warm packs to elderly
residents in Aspley/Broxtowe and Leen Valley.
We provided a facility for parents and children to purchase recycled clothing
for a nominal fee.
We provided free food for local children for 3 months during the 2nd stage of
national lockdown.
Aspley Partnership
Financial review
Our financial position for 2020 remains stable.
Nottingham City Council meet all of our day to day running costs of the Sports
Centre, including internal maintenance costs, therefore the charity has low financial
risks. We are grateful for the support from Nottingham City Council who financially
assist us.
The charity's policy on reserves
Aspley Partnership have a reserves policy to meet any shortfalls in funding and will
earmark 6 months operating costs based on our previous year's expenditure.
Acknowledgements
Aspley Partnership wish to record, with profound gratitude, our thanks and
appreciation to our volunteers who underpin many of our community activities,
particularly our youth clubs, holiday club provision and toy library services.
Signed on behalf of the charity's trustees:
Signed
Lisa Grocock, T
Date
stee
Aspley Partnership
(Registered charity, number 1159375)
Financial statements
for the year ended 31 December 2020
Page
Contents
Trustees, annual report
Independent examiner's report
Receipts & payments account
Statement of assets & liabilities
Notes to the accounts
capLUS
COMMUNITY ACCOUNTING
Independent examiner's report to the trustees of
Aspley Partnership
for the year ended 31 December 2020
I report to the trustees on my examination of the accounts of Aspley Partnership (the
charity) for the year ended 31 December 2020.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts
in accordance with the requirements of the Charities Act 2011 ('the Act,).
I report in respect of my examination of the charity s accounts carried out under
section 145 of the 2011 Act and in carrying out my examination I have followed all
the applicable Directions given by the Charity Commission under section 145(5)(b) of
the Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my
attention in connection with the examination giving me cause to believe that in any
material respect:
1. accounting records were not kept in respect of the charity as required by
section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in this report in order to enable a
proper understanding of the accounts to be reached.
Signed
John O,
c, FCCA, FCIE
Employee of Community Accounting Plus
Date
1211012021
Aspley Partnership
Receipts & payments account
for the year ended 31 December 2020
2019
Total
Funds
2020
Total
Funds
Unrestricted Restricted
Funds
Funds
Note
Receipts
Grants & donations
Fundraising
Room hire
Tuck shop sales
Activities & events
Trip income
Sundry receipts
Total receipts
41203
780
18270
715
1894
278
30
63170
19518
104
6539
78
44
38634
58152
104
6539
78
278
234
26283
38868
65151
Payments
Activities & trips
Accountancy & bookkeeping fees
Advertising & publicity
Cleaning
Equipment, repairs & renewals
External provider costs
Hospitality
Insurance
Legal & professional
Payroll seNice
Premises repairs & maintenance
Printing & stationery
Telephone, internet & postage
Training
Travel & subsistence
Tuck shop supplies
Volunteer expenses
Wages, Nl & pension
Vehicle expenses
Internal transfers
Sundry payments
Total payments
8957
1403
86
2134
13656
2461
1459
751
4248
583
894
658
955
65
69
1208
68
40332
142
1328
5159
5301
1328
1848
466
1848
2045
2470
1597
1760
2713
734
650
203
942
1579
2470
1597
1760
2038
734
650
83
837
675
120
105
109
371
53
26509
2966
(25)
118
39987
109
371
544
42908
2966
491
16399
25
276
28896
394
68883
79987
(16817)
79194
62377
Net receiptsl(payments)
Cash funds at start of this period
Cash funds at end of this period
(13704)
51850
38146
9972
10527
20499
(3732)
62377
58645
Aspley Partnership
Statement of assets and liabilities
at 31 December 2020
2019
2020
Cash assets
Bank accounts
Cash in hand
Note
61850
527
62377
58609
36
58645
Other monetary assets
Prepayments
7218
7218
1055
1055
Assets retained for the charity's own use
Minibus, purchased February 2020, cost £2,500.
CCTV, purchased December 2019, cost £3,525.
Bains marie, purchased September 2019, cost £1,637.
Buffer machine, purchased April 2019, cost £814.
Defibrillator, purchased March 2019, cost £1,487.
Reception furniture, purchased March 2019, £2,800.
General equipment.
Liabilities
Creditors
1111
(1111)
1416
(1416)
These financial statements are accepted on behalf of the charity by:
Signed
Carole H
Dated
inson, Trus
Aspley Partnership
Notes to the accounts
for the year ended 31 December 2020
1. Receipts & payments accounts
Receipts and payments accounts contain a summary of money received and money
spent during the period and a list of assets and liabilities at the end of the period.
Usually, cash received and cash spent will include transactions through bank accounts
and cash in hand.
2. Grants & donations
Unrestricted
Restricted
Total
Groundworks Trust
Notts Community Foundation
HMRC
Nottingham City Council
Sundry grants & donations
29212
9335
29212
9335
12094
7368
143
58152
12094
7368
56
19518
87
38634
3. Funds analysis
Opening Receipts (Payments)
balance
Closing
balance
Restricted funds
Toy library equipment
Diversionary Youth
Outreach
School's Out
Over 50's Club
Tampon tax
3339
87
(15)
3411
(671) 29212 (24836)
3705
658
(19)
639
3159
(47)
3346
4042
(1963)
2079
9335 7319
2016
234
10527
Unrestricted funds
General fund
51850
51850
39987
26283 38146
26283 38146
39987
The specific purposes for which the restricted funds are to be applied are as
follows:
Groundwork Greater Nottingham provides grants towards the costs of running
youth sessions (Targeted Youth, Diversionary Youth & Outreach) and a
contribution towards the School's Out project.
Over 50's Club - funded by the National Lottery Awards for All to provide the
over 50's opportunities to meet and socialise. The funding provides opportunities
for entertainment, food and refreshments for our older local residents.
Aspley Partnership
Tampon Tax- funding for a women's group focussing on health, diet and
exercise.
4. Prepayments
Insurance
Legal & professional fees
Vehicle expenses
791
250
14
1055
5. Creditors
Wages, Nl & pension (HMRC)
Independent examination fee
Legal & professional fees
Payroll costs
582
648
138
48
1416
6. Premises
The premises are provided by the local authority.
7. Trustees, remuneration
Trustees received no expenses, remuneration or benefits in this period.
8. Glossary of terms
Creditors: These are amounts owed by the charity, but not paid during the
accounting period.
Prepayments: These are services that the charity has paid for in advance, but
not used during the accounting period.
Restricted funds: These are funds given to the charity, subject to specific
restrictions set by the donor, but still within the general objects of the charity:
## **Aspley Partnership** (Registered charity, number 1159375) **Financial statements for the year ended 31 December 2020**
|**Page**|**Contents**|
|---|---|
|2 - 4|Trustees’ annual report|
|5|Independent examiner’s report|
|6|Receipts & payments account|
|7|Statement of assets & liabilities|
|8 - 9|Notes to the accounts|
## **Aspley Partnership Trustees’ annual report for the year ended 31 December 2020**
**Full name** Aspley Partnership
**Organisation type** Charitable incorporated organisation
## **Registered charity number** 1159375
## **Principal address**
Minver Crescent Sports Centre, Minver Crescent, Aspley, Nottingham, NG8 5PN
## **Trustees**
Lisa Grocock, Chairperson Leah Wright Carole Hutchinson, Treasurer Jenna Yates Rachael Pearson, Secretary
## **Independent examiner**
John O’Brien, employee of Community Accounting Plus, Units 1 & 2, North West, 41 Talbot Street, Nottingham, NG1 5GL
## **Governance and management**
The charity is operated under the rules of its CIO Foundation registered 26[th] November 2014.
Should there be a vacancy or a need to appoint additional trustees, the vacancy is advertised on social media targeted at our local area. Posters are also displayed around the Aspley ward area. Partner organisations are informed of vacancies. Trustees are appointed by nomination to the Board, discussions and voting.
## **Objectives and activities**
- To develop the capacity and skills of the members of the socially and economically disadvantaged community of Aspley in such a way that they are better able to identify, and help meet, their needs and to participate more fully in society;
- To further or benefit the residents of Aspley and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide a multi-use community centre in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents;
- To promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society. Being excluded from society, or part of society, as a result of being a member of a socially and economically deprived community.
2
## **Aspley Partnership**
To advance in life and help young people through:
- The provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life;
- Providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.
## **Public benefit statement**
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
## **Summary of the main activities undertaken for the public benefit**
Aspley Partnership provides a range of services and activities for the benefit of local residents. These services are either at nil or low cost. The Charity recognises the financial constraints placed upon families and individuals on low income.
## **Summary of the main achievements during the period**
2020 started as a busy year with the sports centre having no capacity for additional bookings by the local community and community groups. Minver Sports Centre became home to GKR Karate, Scouts and Guides, Women’s Football, a Marching Band, women’s groups and Boys Brigade, our in-house clubs, youth clubs, kids holiday clubs, toy library service and kids party hire meant 2020 was to be an exciting, busy year for the charity.
The emerging Covid-19 pandemic gave the Trustees concern and the impact it would have on our community. Although this report covers the period 1[st] January to 31[st] December 2020, this report highlights the Covid-19 pandemic on the charity and its activities. As the pandemic continued to spread, we saw a number of groups cease their meetings at Minver. In line with national lockdown, Aspley Partnership closed the Sports Centre and moved to supporting the community through outreach work. Our paid staff were placed onto the HMRC JRS Furlough scheme with the exception of basic limited administrative support.
During the pandemic, in partnership with our funders:
- We provided children with regular arts/craft and educational packs.
- We provided a holiday club for children outdoors within Covid-19 bubbles. This provided 30 places per day at no cost to attendees.
- We provided tea dance hampers for elderly residents in the Aspley area, every month for those shielding.
- We developed links with Nottingham University who formed a voluntary society ‘AspleySoc’ enabling students to volunteer with Aspley Partnership.
- Working with "Green Doctor" we distributed 70 warm packs to elderly residents in Aspley/Broxtowe and Leen Valley.
- We provided a facility for parents and children to purchase recycled clothing for a nominal fee.
- We provided free food for local children for 3 months during the 2[nd] stage of national lockdown.
3
## **Aspley Partnership**
## **Financial review**
Our financial position for 2020 remains stable.
Nottingham City Council meet all of our day to day running costs of the Sports Centre, including internal maintenance costs, therefore the charity has low financial risks. We are grateful for the support from Nottingham City Council who financially assist us.
**The charity’s policy on reserves**
Aspley Partnership have a reserves policy to meet any shortfalls in funding and will earmark 6 months operating costs based on our previous year’s expenditure.
## **Acknowledgements**
Aspley Partnership wish to record, with profound gratitude, our thanks and appreciation to our volunteers who underpin many of our community activities, particularly our youth clubs, holiday club provision and toy library services.
Signed on behalf of the charity’s trustees:
Signed _____________________________________________ Date __________ Lisa Grocock, Trustee
4
## **Independent examiner’s report to the trustees of Aspley Partnership for the year ended 31 December 2020**
I report to the trustees on my examination of the accounts of Aspley Partnership (the charity) for the year ended 31 December 2020.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed _________________________ Date ______________________ 12/10/2021 John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
5
## **Aspley Partnership Receipts & payments account for the year ended 31 December 2020**
|_2019_
Total
**Unrestricted**
Funds
**Funds**
£
**Note**
**£**
**Receipts**
41203
Grants & donations
**2**
19518
780
Fundraising
104
18270
Room hire
6539
715
Tuck shop sales
78
1894
Activities & events
44
278
Trip income
-
30
Sundry receipts
-
63170
**Total receipts**
**26283**
**Payments**
8957
Activities & trips
142
1403
Accountancy & bookkeeping fees
1328
86
Advertising & publicity
-
2134
Cleaning
1848
13656
Equipment, repairs & renewals
466
2461
External provider costs
-
1459
Hospitality
-
751
Insurance
1760
4248
Legal & professional
2038
583
Payroll service
734
894
Premises repairs & maintenance
650
658
Printing & stationery
83
955
Telephone, internet & postage
837
65
Training
-
69
Travel & subsistence
109
1208
Tuck shop supplies
371
68
Volunteer expenses
53
40332
Wages, NI & pension
26509
-
Vehicle expenses
2966
-
Internal transfers
(25)
-
Sundry payments
118
79987
**Total payments**
**39987**
(16817)
**Net receipts/(payments)**
(13704)
79194
Cash funds at start of this period
51850
62377
**Cash funds at end of this period**
**38146**|**Restricted**
**Funds**
**£**
38634
-
-
-
234
-
-
**38868**
5159
-
-
-
1579
2470
1597
-
675
-
-
120
105
-
-
-
491
16399
-
25
276
**28896**
9972
10527
**20499**|**_2020_**
**Total**
**Funds**
**£**
58152
104
6539
78
278
-
-|
|---|---|---|
|||**65151**|
|||5301
1328
-
1848
2045
2470
1597
1760
2713
734
650
203
942
-
109
371
544
42908
2966
-
394|
|||**68883**|
|||(3732)
62377|
|||**58645**|
6
## **Aspley Partnership Statement of assets and liabilities at 31 December 2020**
|_2019_
£
**Cash assets**
**Note**
61850
Bank accounts
527
Cash in hand
62377
**Other monetary assets**
7218
Prepayments
**4**
7218
**Assets retained for the charity’s own use**
Minibus, purchased February 2020, cost £2,500.
CCTV, purchased December 2019, cost £3,525.
Bains marie, purchased September 2019, cost £1,637.
Buffer machine, purchased April 2019, cost £814.
Defibrillator, purchased March 2019, cost £1,487.
Reception furniture, purchased March 2019, £2,800.
General equipment.
**Liabilities**
(1111)
Creditors
**5**
(1111)|**_2020_**
**£**
58609
36|
|---|---|
||**58645**|
||1055|
||**1055**|
||(1416)|
||**(1416)**|
These financial statements are accepted on behalf of the charity by:
Signed ___________________________________ Dated ___________ Carole Hutchinson, Trustee
7
## **Aspley Partnership Notes to the accounts for the year ended 31 December 2020**
## **1. Receipts & payments accounts**
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
## **2. Grants & donations**
|Groundworks Trust
Notts Community Foundation
HMRC
Nottingham City Council
Sundry grants & donations|**Unrestricted**
**£**
-
-
12094
7368
56
**19518**|**Restricted**
**Total**
**£**
**£**
29212
29212
9335
9335
-
12094
-
7368
87
143
**38634**
**58152**|
|---|---|---|
## **3. Funds analysis**
|**Restricted funds**
Toy library equipment
Diversionary Youth
Outreach
School's Out
Over 50's Club
Tampon tax
**Unrestricted funds**
General fund|**Opening**
**balance**
**£**
3339
(671)
658
3159
4042
-
**10527**
51850
**51850**|**Receipts (Payments)**
**£**
**£**
87
(15)
29212
(24836)
-
(19)
234
(47)
-
(1963)
9335
(2016)
**38868**
**(28896)**
26283
(39987)
**26283**
**(39987)**|**Closing**
**balance**
**£**
3411
3705
639
3346
2079
7319|
|---|---|---|---|
||||**20499**|
||||38146|
||||**38146**|
The specific purposes for which the restricted funds are to be applied are as follows:
Groundwork Greater Nottingham provides grants towards the costs of running youth sessions (Targeted Youth, Diversionary Youth & Outreach) and a contribution towards the School’s Out project.
Over 50’s Club – funded by the National Lottery Awards for All to provide the over 50’s opportunities to meet and socialise. The funding provides opportunities for entertainment, food and refreshments for our older local residents.
8
## **Aspley Partnership**
Tampon Tax – funding for a women’s group focussing on health, diet and exercise.
## **4. Prepayments**
|Insurance
Legal & professional fees
Vehicle expenses
**Creditors**
Wages, NI & pension (HMRC)
Independent examination fee
Legal & professional fees
Payroll costs|**£**
791
250
14|
|---|---|
||**1055**|
||**£**
582
648
138
48|
||**1416**|
## **5. Creditors**
## **6. Premises**
The premises are provided by the local authority.
## **7. Trustees’ remuneration**
Trustees received no expenses, remuneration or benefits in this period.
## **8. Glossary of terms**
**Creditors:** These are amounts owed by the charity, but not paid during the accounting period.
**Prepayments:** These are services that the charity has paid for in advance, but not used during the accounting period.
**Restricted funds:** These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
9