2021-12-31-accounts

Trustees’ Annual Report for the period

From 1 Jan 2021 Period start date To 31 Dec 2021 Period end date Charity name: Foodbank for Whitby and District

Charity registration number: 1159269

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The prevention or relief of poverty in Whitby & District and the surrounding area without distinction of sex, sexual orientation, race or of political, religious or other opinions by providing items, grants and services to individuals in need and/or charities, or other organisations working to prevent or relieve poverty. To promote such other charitable purposes for the public benefit as are exclusively charitable according to the laws of England and Wales as the trustees may from time to time determine.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Distribution of food to those waiting for benefit payments and who are directed to the foodbank for emergency supplies by local agency services. Distribution of food items to families on the free school meals register during school holidays when family support is needed. Provision of winter blankets and other items in the winter for those individuals who have no accommodation.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have received guidance from the Charity Commission and have had regard to this on issues relating to public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making

Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	The Foodbank for Whitby and District is completely run by volunteers.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The foodbank has opened two days per week throughout the year and has been able to maintain sufficient stocks of food to be able to respond to those in need under the categories stated. This continued throughout the lockdown caused by Covid, following the official safety guidelines. This year, many parcels of food needed to be delivered direct to individuals as they were often having to self-isolate. Links continue with local businesses, churches, schools and individuals that have provided items for distribution and sometimes made donations to enable the foodbank to function well. Schools work has been affected by Covid as no assemblies and visits have been possible through the year, but the schools have continued to collect food for the food bank, particularly at Easter. Food parcels have continued to be distributed to families that schools and agencies have informed us that they were in need, particularly over the Christmas period. Training for volunteers and trustees has been carried out and publicity has been distributed to publicise the foodbank alongside events organised to raise public awareness of the foodbank and its work, though no annual public meeting has taken place during the last year. Links with the town’s children’s centre has resulted in many at risk families being helped.

The Foodbank has joined a local group of agencies set up by the local council to bring those also working with the same client group to meet together for sharing ideas and good practice. At Christmas time around 160 Families were given Christmas Food parcels and some children’s items. Recruitment of volunteers has been encouraging as usual every year, enabling us to staff the foodbank comfortably and allowing more flexibility in the use of volunteers. The foodbank has been able to expand its work in Staithes, where a local satellite group has been set up to be serviced by the main centre in Whitby. Another group has also been using the foodbank in Robin Hoods Bay, through some of our volunteers who live in the village.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	More volunteers were recruited, and additional storage provided due to the increased demands on the foodbank in the area. Links with local organizations, schools and churches has been excellent and continues to be strong. During lockdown, more volunteers have been recruited so that food packages could be delivered to those clients unable to get to the Foodbank themselves.
Performance of fundraising activities against objectives set	Para 1.41	Various organizations have held fundraising events for the Foodbank during the year. During the main lockdown period, many individuals and organizations have supported the Foodbank by providing food items and making cash donations. Another new area of donations came through Pay Pal.
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The Foodbank accounts show a balance at the end of the financial year of £25,731.01.This is an increase on previous years due to the increased contributions during lockdown, Income via gifts has kept pace with outgoings. Due to the increased giving during the year, the Foodbank has been able to refurbish the main storage area and create a more efficient access area for the volunteers.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held to purchase food and additional items which are needed or of which there is a shortage in terms of food donations.
Amount of reserves held	Para 1.22	See balance above.
Reasons for holding zero reserves	Para 1.22	See above statement
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	n/a

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Existing Trustees nominate volunteers who satisfy the criteria indicated in the Foodbank’s constitution.

Additional information (optional) You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	Foodbank for Whitby and District
Other name the charity uses	Foodbank4Whitby
Registered charity number	1159269
Charity’s principal address	Whitby Evangelical Church 12 Skinner Street Whitby North Yorkshire YO21 3AJ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	BarryDavies	Chairman
	John Woollin
	Christopher Taylor
	Melanie Tilley
	Sarah Weir
	Elizabeth Norval
	Anne Hutton	Treasurer

– Corporate trustees names of the directors at the date the report was approved

Director name n/a

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
n/a

Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

n/a

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Barry Davies Position (eg Secretary, Chairman Chair, etc) Date 4 April 2022

FOODBANK4WHITBY & DISTRICT

ACCOUNTS TO 31[st] DECEMBER 2021

INCOME

EXPENDITURE

Donations Gift Aided	1,755.00	Food	2,139.85
Donations not Gift Aided	7,391.16	Equipment for Donation Points	24.99
Grants/Gift Aid	693.66	Equipment for clients	989.99
Hinderwell	504.19	Equipment for Foodbanks	1,123.72
		Admin	631.19
		Travel	69.85
		Hinderwell	0.00
Total	10,344.01		4,969.59
BALANCES		RECONCILIATION
Balance at 01/01/21	20,270.87	Deposit not credited
Income	10,334.01	06/12 103 Shone	30.00
Expenditure	- 4,969.59
Deposit not credited	-30.00	Cheque not presented
Balance at 32/12/21	25,731.01	25/11 133 Whitby Tool Hire	115.72

INDEPENDENT EXAMINER’S REPORT

TO THE TRUSTEES OF FOODBANK4WHITBY&DISTRICT

Charity Number 1159269

I report to the Trustees on my examination of the accounts of the charity for the year ended 31[st] December 2021

Responsibilities and basis of report

The Trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘The Act’).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

Accounting records were not kept in respect of the Charity as required by section 130 of the Act or

The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts & Reports) regulations 2008other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Name: Margaret Holmes Address: Prospect Cottage, Fylingthorpe, YO22 4TY Date: 2.3.22