## **Trustees’ Annual Report for the period** **From 1 Jan 2021 Period start date To 31 Dec 2021 Period end date Charity name: Foodbank for Whitby and District** ## **Charity registration number: 1159269** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The prevention or relief of poverty in**
**Whitby & District and the surrounding**
**area without distinction of sex, sexual**
**orientation, race or of political, religious**
**or other opinions by providing items,**
**grants and services to individuals in need**
**and/or charities, or other organisations**
**working to prevent or relieve poverty.**
**To promote such other charitable**
**purposes for the public benefit as are**
**exclusively charitable according to the**
**laws of England and Wales as the**
**trustees may from time to time determine.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Distribution of food to those waiting for**
**benefit payments and who are directed to**
**the foodbank for emergency supplies by**
**local agency services.**
**Distribution of food items to families on**
**the free school meals register during**
**school holidays when family support is**
**needed.**
**Provision of winter blankets and other**
**items in the winter for those individuals**
**who have no accommodation.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have received guidance**
**from the Charity Commission and have**
**had regard to this on issues relating to**
**public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making |Policy on social investment
including program related
investment|Para 1.38|| |---|---|---| |Contribution made by
volunteers|Para 1.38|**The Foodbank for Whitby and District is**
**completely run by volunteers.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The foodbank has opened two days per**
**week throughout the year and has been**
**able to maintain sufficient stocks of food**
**to be able to respond to those in need**
**under the categories stated. This**
**continued throughout the lockdown**
**caused by Covid, following the official**
**safety guidelines. This year, many**
**parcels of food needed to be delivered**
**direct to individuals as they were often**
**having to self-isolate.**
**Links continue with local businesses,**
**churches, schools and individuals that**
**have provided items for distribution and**
**sometimes made donations to enable the**
**foodbank to function well. Schools work**
**has been affected by Covid as no**
**assemblies and visits have been possible**
**through the year, but the schools have**
**continued to collect food for the food**
**bank, particularly at Easter. Food parcels**
**have continued to be distributed to**
**families that schools and agencies have**
**informed us that they were in need,**
**particularly over the Christmas period.**
**Training for volunteers and trustees has**
**been carried out and publicity has been**
**distributed to publicise the foodbank**
**alongside events organised to raise**
**public awareness of the foodbank and its**
**work, though no annual public meeting**
**has taken place during the last year.**
**Links with the town’s children’s centre**
**has resulted in many at risk families**
**being helped.**| **The Foodbank has joined a local group of agencies set up by the local council to bring those also working with the same client group to meet together for sharing ideas and good practice. At Christmas time around 160 Families were given Christmas Food parcels and some children’s items. Recruitment of volunteers has been encouraging as usual every year, enabling us to staff the foodbank comfortably and allowing more flexibility in the use of volunteers. The foodbank has been able to expand its work in Staithes, where a local satellite group has been set up to be serviced by the main centre in Whitby. Another group has also been using the foodbank in Robin Hoods Bay, through some of our volunteers who live in the village.** **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**More volunteers were recruited, and**
**additional storage provided due to the**
**increased demands on the foodbank in**
**the area.**
**Links with local organizations, schools**
**and churches has been excellent and**
**continues to be strong.**
**During lockdown, more volunteers have**
**been recruited so that food packages**
**could be delivered to those clients unable**
**to get to the Foodbank themselves.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**Various organizations have held**
**fundraising events for the Foodbank**
**during the year. During the main**
**lockdown period, many individuals and**
**organizations have supported the**
**Foodbank by providing food items and**
**making cash donations. Another new**
**area of donations came through Pay Pal.**| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Foodbank accounts show a balance**
**at the end of the financial year of**
**£25,731.01.This is an increase on**
**previous years due to the increased**
**contributions during lockdown, Income**
**via gifts has kept pace with outgoings.**
**Due to the increased giving during the**
**year, the Foodbank has been able to**
**refurbish the main storage area and**
**create a more efficient access area for**
**the volunteers.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held to purchase food and**
**additional items which are needed or of**
**which there is a shortage in terms of food**
**donations.**| |Amount of reserves held|Para 1.22|**See balance above.**| |Reasons for holding zero
reserves|Para 1.22|**See above statement**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Existing Trustees nominate volunteers**
**who satisfy the criteria indicated in the**
**Foodbank’s constitution.**| **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Foodbank for Whitby and District| |---|---| |Other name the charity uses|Foodbank4Whitby| |Registered charity number|1159269| |Charity’s principal address|Whitby Evangelical Church
12 Skinner Street
Whitby
North Yorkshire
YO21 3AJ| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||BarryDavies|Chairman||| ||John Woollin|||| ||Christopher Taylor|||| ||Melanie Tilley|||| ||Sarah Weir|||| ||Elizabeth Norval|||| ||Anne Hutton|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name n/a** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**n/a**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **n/a** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Barry Davies **Position (eg Secretary,** Chairman **Chair, etc) Date** 4 April 2022 **FOODBANK4WHITBY & DISTRICT** ## **ACCOUNTS TO 31[st] DECEMBER 2021** ## **INCOME** ## **EXPENDITURE** |**Donations Gift Aided**|**1,755.00**|**Food**|**2,139.85**| |---|---|---|---| |**Donations not Gift Aided**|**7,391.16**|**Equipment for Donation Points**|**24.99**| |**Grants/Gift Aid**|**693.66**|**Equipment for clients**|**989.99**| |**Hinderwell**|**504.19**|**Equipment for Foodbanks**|**1,123.72**| |||**Admin**|**631.19**| |||**Travel**|**69.85**| |||**Hinderwell**|**0.00**| |**Total**
|**10,344.01**||**4,969.59**| |**BALANCES**||**RECONCILIATION**|| |**Balance at 01/01/21**|**20,270.87**|**Deposit not credited**|| |**Income**|**10,334.01**|**06/12 103 Shone**|**30.00**| |**Expenditure**|**- 4,969.59**||| |**Deposit not credited**|**-30.00**|**Cheque not presented**|| |**Balance at 32/12/21**|**25,731.01**|**25/11 133 Whitby Tool Hire**|**115.72**| ## **INDEPENDENT EXAMINER’S REPORT** ## **TO THE TRUSTEES OF FOODBANK4WHITBY&DISTRICT** ## **Charity Number 1159269** **I report to the Trustees on my examination of the accounts of the charity for the year ended 31[st] December 2021** ## **Responsibilities and basis of report** **The Trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘The Act’).** **I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.** **Independent examiner’s statement** **I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:** **Accounting records were not kept in respect of the Charity as required by section 130 of the Act or** **The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts & Reports) regulations 2008other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.** **I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.** **Name: Margaret Holmes Address: Prospect Cottage, Fylingthorpe, YO22 4TY Date: 2.3.22**