Trustees’ Annual Report for the period
From 1 Jan 2020 Period start date To 31 Dec 2020 Period end date Charity name: Foodbank for Whitby and District
Charity registration number: 1159269
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The prevention or relief of poverty in Whitby & District and the surrounding area without distinction of sex, sexual orientation, race or of political, religious or other opinions by providing items, grants and services to individuals in need and/or charities, or other organisations working to prevent or relieve poverty. To promote such other charitable purposes for the public benefit as are exclusively charitable according to the laws of England and Wales as the trustees may from time to time determine. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Distribution of food to those waiting for benefit payments and who are directed to the foodbank for emergency supplies by local agency services. Distribution of food items to families on the free school meals register during school holidays when family support is needed. Provision of winter blankets and other items in the winter for those individuals who have no accommodation. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have received guidance from the Charity Commission and have had regard to this on issues relating to public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making
| Policy on social investment including program related investment |
Para 1.38 | |
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | The Foodbank for Whitby and District is completely run by volunteers. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The foodbank has opened two days per week throughout the year and has been able to maintain sufficient stocks of food to be able to respond to those in need under the categories stated. Links have been established with local businesses, churches, schools and individuals that have provided items for distribution and sometimes made donations to enable the foodbank to function well. Assemblies have been taken at local Primary Schools in recent years to inform children of the Foodbank’s work and groups of children have visited the Foodbank to see what work is done. Training for volunteers and trustees has been carried out and publicity has been distributed to publicise the foodbank alongside events organised to raise public awareness of the foodbank and its work. Links with the town’s children’s centre has resulted in many at risk families being helped. The Foodbank has joined a local group of agencies set up by the local council to bring those also working with the same client group to meet together for sharing ideas and good practice. At Christmas time around 100 Families were given Christmas Food parcels and some children’s items. |
Recruitment of volunteers has been encouraging this year and support from a local bank has provided significant financial support by the sale of second - hand books and a donation to the Foodbank. The foodbank has been able to expand its work in Staithes, where a local satellite group has been set up to be serviced by the main centre in Whitby.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | More volunteers were recruited, and additional storage provided due to the increased demands on the foodbank in the area. Links with local organizations, schools and churches has been excellent and continues to be strong. During lockdown, more volunteers have been recruited so that food packages could be delivered to those clients unable to get to the Foodbank themselves. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Various organizations have held fundraising events for the Foodbank during the year. During the main lockdown period, many individuals and organizations have supported the Foodbank by providing food items and making cash donations. Another new area of donations came through Pay Pal. |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Foodbank accounts show a balance at the end of the financial year of £20,310.87.This is a ten-fold increase on previous years due to the increased contributions during lockdown, Income via gifts has kept pace with outgoings. Due to the increased giving during the year, the Foodbank has been able to refurbish the main storage area and create a more efficient access area for the volunteers. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to purchase food and additional items which are needed or of which there is a shortage in terms of food donations. |
| Amount of reserves held | Para 1.22 | See balance above. |
| Reasons for holding zero reserves |
Para 1.22 | See above statement |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Existing Trustees nominate volunteers who satisfy the criteria indicated in the Foodbank’s constitution. |
Additional information (optional) You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Foodbank for Whitby and District |
|---|---|
| Other name the charity uses | Foodbank4Whitby |
| Registered charity number | 1159269 |
| Charity’s principal address | Whitby Evangelical Church 12 Skinner Street Whitby North Yorkshire YO21 3AJ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| BarryDavies | Chairman | |||
| John Woollin | Treasurer | |||
| Christopher Taylor | ||||
| Melanie Tilley | ||||
| Sarah Weir | ||||
| Elizabeth Norval | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name n/a
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| n/a | ||
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Barry Davies Position (eg Secretary, Chairman Chair, etc) Date 22 April 2021
Foodbank4Whitby 2020 End of Year Accounts
Balance at 1[st] January 2020 £ £
2,315.51
Income Expenditure
Non Personal Gifts 11,481.90 Provisions 2,212.61 Personal Gifts(Gift Aid) 2,405.00 White Goods 1,838.90 Small Gift Aided Gifts 360.00 Building Work 2,265.01 Other Personal Gifts 5,629.17 Miscellaneous 564.19 Yorkshire CC Grant 5,000.00 Total in 27,191.58 Total out 6,880.71
Balance at 31[st] December 2020
20,310.87