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2021-03-31-accounts

REGISTERED CHARITY NUMBER: 1159263

Report of the Trustees and

Unaudited Financial Statements

for the Year Ended 31 March 2021

for

THE ALEX GROUP (A CHARITABLE INCORPORATED ORGANISATION)

Haworths Limited Chartered Accountants The Old Tannery Eastgate Accrington Lancashire BB5 6PW

THE ALEX GROUP

(A CHARITABLE INCORPORATED ORGANISATION)

Contents of the Financial Statements for the Year Ended 31 March 2021

Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Statement of Financial Position 7
Statement of Cash Flows 8
Notes to the Statement of Cash Flows 9
Notes to the Financial Statements 10 to 16
Detailed Statement of Financial Activities 17 to 18

THE ALEX GROUP

(A CHARITABLE INCORPORATED ORGANISATION)

Report of the Trustees for the Year Ended 31 March 2021

The trustees present their report and the financial statements of the Charity for the year ended 31st March 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) in preparing the annual report and financial statements of the charity.

The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK published on 16th July 2014 (effective January 2015).

OBJECTIVES AND ACTIVITIES

Objectives and aims

In setting objectives and planning for activities, the Trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Trust's aims and objectives and in planning future activities.

The principal objective of the charity is to provide 24-hour support to residents with physical disabilities. To this end, the charity has established a family type home, consisting of suitable residential accommodation available for life, or if appropriate, respite care, giving the residents such facilities as to enable them to engage in fruitful activities to enhance their individual potential.

Strategies for achieving objectives

The Trustees place great emphasis upon ensuring the accommodation provided is of such a quality as to make the residents feel they are at home living in a family environment whilst having all the necessary facilities to support their particular physical needs and receiving a high standard of care. A full programme of social and intellectual activities is provided to ensure the residents feel fulfilled and content.

We continue to seek to recruit members to the Trustee team who can add value and in addition seek suitable volunteers to support the team and residents.

The Trustees are continually committed to ensuring the highest level of regulatory compliance and work closely with the Home Manager to improve systems and procedures in this regard.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

The home is an active and vibrant facility for our disabled adult residents many of which have been in the home for many years. The philosophy is very much a home from home and our energies are directed at making it the best it can be and a stable and loving environment. Eight of the rooms now have en-suite facilities and both shared rooms have been adapted to individual bedrooms.

The Staff under the leadership of Andrea Buckley and her Deputy Wendy Hargreaves are qualified and experienced. The team ensure a secure and supportive care environment for our residents and we have achieved and maintained a "Good" Care Quality Commission rating in all five areas.

Fundraising activities

Due to the coronavirus pandemic no significant funding activities took place in the year ended 31 March 2021.

Investment performance

The investment policy of the charity is to invest the available funds to maximise the return to the charity while at the same time keeping the funds as safe and secure as possible. Interest received for the year was £295 (2020- £738).

Page 1

THE ALEX GROUP

(A CHARITABLE INCORPORATED ORGANISATION)

Report of the Trustees for the Year Ended 31 March 2021

ACHIEVEMENT AND PERFORMANCE

Factors relevant to achieve objectives

The charity continues to be dependent upon the continued placing of residents in the home by the local authority and the Trustees and Management continue their efforts to seek fees which reflect the quality of care and the increasingly complex demands of residents.

The Trustees continue the tough task of balancing the books in a very challenging environment with an increasing cost base, an extremely tough regulatory and compliance regime and the ongoing need to invest in the Homes infrastructure.

FINANCIAL REVIEW

Reserves policy

The Trustees aim to maintain free reserves at current levels to provide financial protection in the increasingly uncertain commercial environment. It is also necessary to retain funds for the ongoing renovation, modernisation and improvement of facilities to ensure that the Charity can continue to provide excellent standards of care to the residents of the home. The potential under occupation which may occur as a result of the increasing time lag in filling resident vacancies continues to give cause for concern in that home expenses costs will continue to rise whilst income may remain relatively static. In view of these circumstances the Trustees feel that the current level of reserves is essential. Total reserves held at 31 March 2021, all unrestricted, amounted to £711,397 (2020- £525,249).

The Trustees have considered the impact of COVID 19 on the future reserves of the charity. There has been no significant impact on reserves and no significant expenditure is planned until the charity has sufficient funds available.

GENERAL TRUSTEE AND MANAGEMENT PLANS.

The long-term benefit of the residents and the long term future of Rough Lee Home are, and will be, the focus in all of our meetings.

The Trustees have considered the impact of COVID 19 on the future plans of the charity. Apart from minor operational changes, the charity has continued to operate at normal levels, and the trustees believe there is no reason for this to change in the future.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a charitable incorporated organisation.

Recruitment and appointment of new trustees

The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust Deed. The charity is always ready to welcome new trustees who have the experience, empathy and knowledge of the charity and are willing to play an active role in promoting its success and development.

Organisational structure

A council made up of appointed Trustees and elected members meet monthly to administer the charity. The chief executive officer during the year ended 31 March 2021, and on the date this report was approved, was Michael Warren.

Induction and training of new trustees

The Trustees take responsibility for ensuring that they have skills and knowledge required to fulfil their roles efficiently and effectively. Wherever appropriate they will be supported by encouragement, guidance and training.

Key management remuneration

The Trustee Committee holds regular meetings and annually reviews pay and remuneration for staff including performance issues and review of the Home Manager and Deputy.

Page 2

THE ALEX GROUP

(A CHARITABLE INCORPORATED ORGANISATION)

Report of the Trustees for the Year Ended 31 March 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT

Risk management

The Trustees regularly assess the major risks to which the charity is exposed, have reviewed those risks and established systems and procedures to manage those risks and are satisfied that the current systems in place mitigate exposure to the major risks albeit they are constantly under review.The primary risks identified are as follows:

  1. To ensure that the home remains financially sound and robust systems and procedures are in place to maintain strong financial control.

  2. To ensure that the home is fully compliant with all relevant legislation and provides the highest levels of care.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

1159263

Principal address

Rough Lee Home Rough Lee Road Accrington Lancashire BB5 2LR

Trustees

J Livesey M Warren- Chairperson Reverend S D Stamp Mrs S Edwards D Cain- Vice Chair Ms A Anderson T O'Kane J Holt J Cain (appointed 29.7.20) S Walsh (appointed 2.6.20)

Independent Examiner

Paul Spencer FCCA The Association of Chartered Certified Accountants Haworths Limited Chartered Accountants The Old Tannery Eastgate Accrington Lancashire BB5 6PW

Bankers

Santander UK Plc Bridle Road Bootle Merseyside L30 4GB

Page 3

THE ALEX GROUP (A CHARITABLE INCORPORATED ORGANISATION)

Report of the Trustees for the Year Ended 31 March 2021

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

....................................................................

M Warren- Chairperson - Trustee

Page 4

Independent Examiner's Report to the Trustees of The Alex Group

(a Charitable Incorporated Organisation)

Independent examiner's report to the trustees of The Alex Group (a Charitable Incorporated Organisation)

I report to the charity trustees on my examination of the accounts of The Alex Group (a Charitable Incorporated Organisation) (the Trust) for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of The Association of Chartered Certified Accountants which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Paul Spencer FCCA The Association of Chartered Certified Accountants Haworths Limited Chartered Accountants The Old Tannery Eastgate Accrington Lancashire BB5 6PW

Date: .............................................

Page 5

THE ALEX GROUP (A CHARITABLE INCORPORATED ORGANISATION)

Statement of Financial Activities for the Year Ended 31 March 2021

2021
Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
50,103
Charitable activities
5
Caring for residents
752,133
Other trading activities
3
6,181
Investment income
4
8,095
Total
816,512
EXPENDITURE ON
Raising funds
6
15
Charitable activities
7
Caring for residents
473,621
Other resources expended
156,728
Total
630,364
NET INCOME/(EXPENDITURE)
186,148
RECONCILIATION OF FUNDS
Total funds brought forward
525,249
TOTAL FUNDS CARRIED FORWARD
711,397
2020
Total
funds
£
21,325
518,063
8,314
8,538
556,240
428
373,676
188,900
563,004
(6,764)
532,013
525,249

The notes form part of these financial statements

Page 6

THE ALEX GROUP (A CHARITABLE INCORPORATED ORGANISATION)

Statement of Financial Position 31 March 2021

Notes
FIXED ASSETS
Tangible assets
12
CURRENT ASSETS
Debtors
13
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
14
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS
15
Unrestricted funds
TOTAL FUNDS
2021
Unrestricted
fund
£
414,175
47,240
314,612
361,852
(64,630)
297,222
711,397
711,397
711,397
711,397
2020
Total
funds
£
434,424
43,487
93,769
137,256
(46,431)
90,825
525,249
525,249
525,249
525,249

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. D Cain- Vice Chair - Trustee

The notes form part of these financial statements

Page 7

THE ALEX GROUP (A CHARITABLE INCORPORATED ORGANISATION)

Statement of Cash Flows for the Year Ended 31 March 2021

Notes
Cash flows from operating activities
Cash generated from operations
1
Net cash provided by operating activities
Cash flows from investing activities
Purchase of tangible fixed assets
Interest received
Net cash provided by/(used in) investing activities
Change in cash and cash equivalents in
the reporting period
Cash and cash equivalents at the
beginning of the reporting period
Cash and cash equivalents at the end of
the reporting period
2021
£
220,548
220,548
-
295
295
220,843
93,769
314,612
2020
£
20,517
20,517
(47,905)
738
(47,167)
(26,650)
120,419
93,769

The notes form part of these financial statements

Page 8

THE ALEX GROUP (A CHARITABLE INCORPORATED ORGANISATION)

Notes to the Statement of Cash Flows for the Year Ended 31 March 2021

1. RECONCILIATION OF NET INCOME/(EXPENDITURE) TO NET CASH FLOW FROM OPERATING ACTIVITIES

Net income/(expenditure) for the reporting period (as per the
Statement of Financial Activities)
Adjustments for:
Depreciation charges
Interest received
(Increase)/decrease in debtors
Increase/(decrease) in creditors
Net cash provided by operations
2021
£
186,148
20,250
(295)
(3,753)
18,198
220,548
2020
£
(6,764)
21,337
(738)
13,086
(6,404)
20,517
  1. ANALYSIS OF CHANGES IN NET FUNDS
At 1.4.20 Cash flow At 31.3.21
£ £ £
Net cash
Cash at bank and in hand 93,769 220,843 314,612
93,769 220,843 314,612
Total 93,769 220,843 314,612

The notes form part of these financial statements

Page 9

THE ALEX GROUP

(A CHARITABLE INCORPORATED ORGANISATION)

Notes to the Financial Statements for the Year Ended 31 March 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

Income

Income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Grants of a revenue nature are recognised in profit or loss in the same period as the related expenditure. Grants of a revenue nature for which there are no future performance-related conditions and costs are recognised as income in the period in which they become receivable.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property - 2% to 20% on cost Equipment - 20% on reducing balance Motor vehicles - 25% on reducing balance Other fixed assets - 20% on reducing balance

Taxation

The charity is exempt from tax on its charitable activities.

Pension costs and other post-retirement benefits

The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

continued...

Page 10

THE ALEX GROUP (A CHARITABLE INCORPORATED ORGANISATION)

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

2.
DONATIONS AND LEGACIES
Donations
Grants
Grants received, included in the above, are as follows:
Coronavirus Job Retention Scheme
3.
OTHER TRADING ACTIVITIES
Fundraising events
Vehicle costs recharged
4.
INVESTMENT INCOME
Rents received
Interest received
5.
INCOME FROM CHARITABLE ACTIVITIES
Activity
Placement fees
Caring for residents
Respite fees
Caring for residents
2021
£
10,820
39,283
50,103
2021
£
39,283
2021
£
91
6,090
6,181
2021
£
7,800
295
8,095
2021
£
739,672
12,461
752,133
2020
£
21,325
-
21,325
2020
£
-
2020
£
1,713
6,601
8,314
2020
£
7,800
738
8,538
2020
£
483,850
34,213
2020
£
21,325
-
21,325
2020
£
-
518,063

continued...

Page 11

THE ALEX GROUP (A CHARITABLE INCORPORATED ORGANISATION)

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

6. RAISING FUNDS

Raising donations and legacies

Fundraising expenses
7.
CHARITABLE ACTIVITIES COSTS
Caring for residents
Other resources expended
8.
SUPPORT COSTS
Management
£
Caring for residents
87,137
Other resources expended
-
87,137
2021
£
15
Support
Direct
costs (see
Costs
note 8)
£
£
386,484
87,137
139,070
17,658
525,554
104,795
Governance
Finance
costs
£
£
-
-
229
17,429
229
17,429
2020
£
428
Totals
£
473,621
156,728
630,349
Totals
£
87,137
17,658
104,795

Support costs, included in the above, are as follows:

Management

2021 2020
Caring
for Total
residents activities
£ £
Wages 77,720 66,150
Social security 8,301 6,747
Pensions 1,116 942
87,137 73,839

continued...

Page 12

THE ALEX GROUP (A CHARITABLE INCORPORATED ORGANISATION)

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

8. SUPPORT COSTS - continued Finance

SUPPORT COSTS - continued
Finance
2021 2020
Other
resources Total
expended activities
£ £
Bank charges 229 (375)
Governance costs
2021 2020
Other
resources Total
expended activities
£ £
Bookkeeping fees 13,575 12,608
Independent examiner's fee 2,880 2,400
Professional fees 974 3,752
17,429 18,760

9. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.

10. STAFF COSTS

Wages and salaries
Social security costs
Other pension costs
The average monthly number of employees during the year was as follows:
Staff- carers
Management
2021
£
396,942
27,116
4,135
428,193
2021
17
2
19
2020
£
349,234
21,464
2,978
373,676
2020
16
2
18

No employees received emoluments in excess of £60,000.

continued...

Page 13

THE ALEX GROUP (A CHARITABLE INCORPORATED ORGANISATION)

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

11. INDEPENDENT EXAMINER

Independent examiner's fee for the year to 31st March 2021 amounted to £2,880 (2020- £2,400).

12. TANGIBLE FIXED ASSETS

COST
At 1 April 2020 and
31 March 2021
DEPRECIATION
At 1 April 2020
Charge for year
At 31 March 2021
NET BOOK VALUE
At 31 March 2021
At 31 March 2020
Freehold
property
£
683,867
285,886
11,884
297,770
386,097
397,981
Equipment
£
122,525
109,757
2,555
112,312
10,213
12,768
Motor
vehicles
£
46,485
24,979
5,377
30,356
16,129
21,506
Other
fixed
assets
£
3,907
1,737
434
2,171
1,736
2,170
Totals
£
856,784
422,359
20,250
442,609
414,175
434,425

13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Other debtors
Prepayments and accrued income
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Taxation and social security
Other creditors
2021
£
36,107
11,133
47,240
2021
£
17,621
9,193
37,816
64,630
2020
£
38,182
5,305
43,487
2020
£
6,246
6,744
33,441
46,431

14. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

continued...

Page 14

THE ALEX GROUP (A CHARITABLE INCORPORATED ORGANISATION)

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

15. MOVEMENT IN FUNDS

At 1.4.20
£
Unrestricted funds
General fund
525,249
TOTAL FUNDS
525,249
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
816,512
TOTAL FUNDS
816,512
Comparatives for movement in funds
At 1.4.19
£
Unrestricted funds
General fund
532,013
TOTAL FUNDS
532,013
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
556,240
TOTAL FUNDS
556,240
Net
movement
At
in funds
31.3.21
£
£
186,148
711,397
186,148
711,397
Resources
Movement
expended
in funds
£
£
(630,364)
186,148
(630,364)
186,148
Net
movement
At
in funds
31.3.20
£
£
(6,764)
525,249
(6,764)
525,249
Resources
Movement
expended
in funds
£
£
(563,004)
(6,764)
(563,004)
(6,764)

Page 15

continued...

THE ALEX GROUP (A CHARITABLE INCORPORATED ORGANISATION)

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

15. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
TOTAL FUNDS
At 1.4.19
£
532,013
532,013
Net
movement
in funds
£
179,384
179,384
At
31.3.21
£
711,397
711,397

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 1,372,752 (1,193,368) 179,384
TOTAL FUNDS 1,372,752 (1,193,368) 179,384

16. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2021.

Page 16

THE ALEX GROUP (A CHARITABLE INCORPORATED ORGANISATION)

Detailed Statement of Financial Activities for the Year Ended 31 March 2021

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Grants
Other trading activities
Fundraising events
Vehicle costs recharged
Investment income
Rents received
Interest received
Charitable activities
Placement fees
Respite fees
Total incoming resources
EXPENDITURE
Raising donations and legacies
Fundraising expenses
Charitable activities
Wages
Social security
Pensions
Equipment leasing
Rates and water
Insurance
Light and heat
Telephone
Print, postage, stationery and advertising
Sundries
Subscriptions
Food and household
Carried forward
2021
£
10,820
39,283
50,103
91
6,090
6,181
7,800
295
8,095
739,672
12,461
752,133
816,512
15
319,222
18,815
3,019
576
9,772
10,744
25,110
1,842
1,191
11,119
3,479
52,413
457,302
2020
£
21,325
-
21,325
1,713
6,601
8,314
7,800
738
8,538
483,850
34,213
518,063
556,240
428
283,084
14,717
2,036
576
9,657
9,990
23,234
1,928
1,312
12,596
3,166
45,518
407,814

This page does not form part of the statutory financial statements

Page 17

THE ALEX GROUP (A CHARITABLE INCORPORATED ORGANISATION)

Detailed Statement of Financial Activities for the Year Ended 31 March 2021

Charitable activities
Brought forward
Gardening
Staff training
Repairs and maintenance
Motor expenses
Computer costs
Depreciation freehold property
Depreciation equipment
Depreciation motor vehicles
Depreciation other assets
Support costs
Management
Wages
Social security
Pensions
Finance
Bank charges
Governance costs
Bookkeeping fees
Independent examiner's fee
Professional fees
Total resources expended
Net income/(expenditure)
2021
£
457,302
720
1,753
38,011
4,985
2,533
11,884
2,555
5,377
434
525,554
77,720
8,301
1,116
87,137
229
13,575
2,880
974
17,429
630,364
186,148
2020
£
407,814
171
3,110
30,318
5,458
2,144
11,764
1,861
7,169
543
470,352
66,150
6,747
942
73,839
(375)
12,608
2,400
3,752
18,760
563,004
(6,764)

This page does not form part of the statutory financial statements

Page 18