2023-10-31-accounts - East Anglian Sailing Trust

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Registered Charity 1159243

East Anglian Sailing Trust

Patron: Captain Nigel Palmer OBE – President: William Smith MBE

Trustees’ Report

The Trustees of EAST present their report for the year ended 31st October 2023

Introduction

East Anglian Sailing Trust (EAST) is a registered C haritable I ncorporated O rganisation with the aim of providing regular opportunities to young people and adults with a wide range of disabilities, their families, and carers, to participate in sailing and other related social activities. EAST is run entirely by unpaid volunteers and operates from its Waterside Community Centre at Suffolk Yacht Harbour on the River Orwell between Ipswich & Felixstowe.

Organisation

The Trustees of the Charity are listed at the end of the report.

The two sections of the charity, VI Yacht Cruising and Keelboat Sailing, run their activities under different operating procedures, necessary due to the differing nature of their activities, however they are brought together with a common purpose to provide Adults and Young People, disadvantaged by a wide range of disabilities to experience the benefits and Joys of sailing at an affordable cost.

Following the continuing reduction of Covid restrictions applicable to public gatherings the Trustees agreed to dispense with the Virtual AGM facilitated by Zoom during the previous two years and to reinstate AGM to public meeting status. The AGM returned to our Waterside Community Centre premises and was well supported by members sailors and volunteers.

Our regular EAST Newsletter “Points EAST” continues under the editor together and this with the EAST Website is now regularly updated with all aspects and activities of the charity keeps members informed during the year and made possible by the efforts and dedication of regular volunteers who give their time and expertise to take our disadvantaged members afloat.

During the year a significant milestone was achieved as the charity celebrated 30 years of sailing for people with vision impairment and other disabilities.

Sailing Activity

Keelboat Sailing Section

2023 has seen a significant increase in reliable committed and competent keelboat volunteers and this has enabled more regular weekly sessions to be run for both junior and adult sailors, consequently more attention can be given to ensure sailors needs are recognised to enhance their experience before, during and after each session.

New volunteers are encouraged to make maximum use of the training facilities available to EAST members as an RYA Recognised Training Centre and to consider upgrading their sailing qualifications for the benefit of our disadvantaged sailors.

Additional Sessions introduced during Saturday morning and afternoon last year, were continued to encourage more family members to participate regularly, additional sessions were also introduced midweek to enable more regular groups to take advantage of the facilities available.

During August a number of East Keelboat Volunteers provided Safety Boat Support for the 60[th] anniversary of the UK Old Gaffers Sailing Association which saw various categories of Gaff Rigged craft converging on Suffolk Yacht Harbour for a very Wet, Windy but enjoyable social weekend culminating in the magnificent sight over 100 boats sailing down to Levington from the Orwell Bridge, this resulted in substantial donation to help with the regular running costs of EAST.

VI Cruising Section

The VI Cruising section has enjoyed a successful year in 2023 having been able to provide a full cruising program for the year. The cruising dates and statistics are as detailed below:

May 2023 Taster Cruise 12th - 14th

8 Yachts with 10 V I crew. This provided 20 sailing days for visually impaired people, and was confined to the Rivers Stour and Orwell for new sailors.

June 2nd - 5th Cruise 2023

9 Yachts with 12 VI Crew. Plan A was to sail down to the River Blackwater and on to Brightlingsea providing 36 sailing days for visually impaired people sailing from Suffolk Yacht Harbour, unfortunately the weather prevented the planned sail to, but an alternative was substituted in local waters and was enjoyed by all.

September 7th to 16th 2023

8 yachts with 9 V I crew, providing 63 sailing days to EAST visually impaired sailors, during this 9-night cruise, various East coast locations were visited including Brightlingsea, Bradwell- on- Sea, Queenborough, Chatham and Shotley.

Our total sailing days for visually impaired people on the formal EAST VI Cruises were 119 days. In addition to these cruising days there were also several trial sails for both sighted and visually impaired crew. These trial sails are designed to ascertain whether individuals wish to join future formal cruising events with EAST.

All cruising boats are privately owned and are not owned by EAST, but we as a charity do provide some equipment to enhance the experience by visually impaired people when they come sailing with EAST.

In the September 2022 cruise we were unable to offer some VI sailors a place due to insufficient volunteer yachts. So, in 2023 we were successful in securing external funding from The Worshipful Company of Insurers (City of London), who covered the cost of a charter yacht for the week.

Audio compass development is carrying on from the work in 2022.

We had some new audio compass units built, but it seems that technical limitations of the equipment are currently falling short of what is required in response time to change of yacht direction. So the committee are currently working on how to resolve this problem both with the existing equipment and other audio compass sources.

The VI Cruising Committee is proactively working on the schedule for 2024 and our looking forward to another successful year.

The proposed dates are:-

May 17th - 20th 2024 June 7th - 9th 2024

September 13th - 21st 2024

Simon Daws

Chairman EAST VI Cruising Committee

Premises

Our premises at EAST Waterside Community Centre have again been key to maintaining a base for the essential work of the charity during the year. Regular weekly maintenance sessions have continued during the year together with additional Social Activities. The external canopy installed last year at the front of the building has enabled activities to continue and this has enhanced the area providing additional weather protection against the elements throughout the year.

Funding

Membership fees were increased from £30 to £35 per year for adults but £5 fee for Junior members was not increased and remains the same for the time being. There has been a slight increase in the total number of members during the year. Some of our regular funders have maintained their grants this year to help ensure we were able to re-start operations, and we have received several legacy donations from families of some of our sadly departed members. However, it is important to recognise that our fixed costs for premises such as rent, insurance and berthing fees remain at around £25,000 per year and are likely to increase due to forces beyond our control. Suffolk Yacht Harbour have again been particularly generous and helpful in reducing some expected boat movement and workshop charges.

A small team of volunteers has been established to look at ways to increase our fundraising in the light of changing circumstances being experienced by many UK charities at present.

Accounts

The accounts for the year ended 31st October are attached and indicate that the charity is still in a comfortable financial position to ensure we can continue in the foreseeable future as a going concern. However, as mentioned previously it is expected that funding opportunities will become more difficult to obtain in the future as business returns to a more normal pattern.

Trustees

At the AGM in February, all existing Trustees put their names forward to continue in their role and were duly elected unopposed.

Listed below are the people serving as Trustees during 2023

Allistair Renton Geoffrey Dreher Jim Jenner Robert Parker Jonathan DykeJohn Maxwell Peter Hudson Tom Clayton

In accordance with the CIO Constitution, Peter Hudson, Robert Parker, Johnathan Dyke and Tom Clayton will be retiring at the forthcoming AGM and have indicated their willingness to stand for re-election. We thank them for their work and support for the charity and are pleased they are continuing to accept the responsibilities of an EAST Trustee.

The Trustees approved this report at their meeting on 25[th] January 2024, for presentation to the membership at the AGM on the 29[th] February which will be held at East Waterside Community Centre Suffolk Yacht Harbour

Allistair Renton - Chair of Trustees EAST

Accounts for the Year ended 31 October 2023

Registered Charity 1159243

East Anglian Sailing Trust

Registered charity 1159243

Statement of Financial Activities - year ended 31 October 2023

Recommended categories by activity Incoming resources (Note 3) Income and endowments from: Donations and legacies Charitable activities Other trading activities Investments Separate material item of income Other Resources expended (Note 5) 12.2 Movements in Restricted funds during the PRIOR reporting period Raising funds Charitable activities Separate material item of expense Other Net gains/(losses) on investments Extraordinary items Other gains/(losses) *Total* *Net movement in funds* Total funds brought forward *Total funds carried forward* *Total* Net income/(expenditure) before investment gains/(losses) Net income/(expenditure) Transfers between funds Other recognised gains/(losses): Gains and losses on revaluation of fixed assets for the charity’s own use	Unrestricted funds Restricted income funds Designated funds Total funds Prior year funds £ £ £ £ £ 15,977 3,025 19,002 29,435 33,712 - - 33,712 21,234 682 - - 682 469 5,799 - - 5,799 2,898 - - - 3,419 5,250 - - 5,250 7,867	Unrestricted funds Restricted income funds Designated funds Total funds Prior year funds £ £ £ £ £ 15,977 3,025 19,002 29,435 33,712 - - 33,712 21,234 682 - - 682 469 5,799 - - 5,799 2,898 - - - 3,419 5,250 - - 5,250 7,867
	61,420 0 3,025 64,445 65,322
	4,273 - - 4,273 2,726 62,283 7,305 - 69,588 77,171 - - 0 0 225 - - 225 210
	66,781 7,305 - 74,086 80,107
	(5,361) (7,305) 3,025 (9,641) (14,785) - - - -
	(5,361) (7,305) 3,025 (9,641) (14,785)
	- - - - - - - - - - - - - - - -
	(5,361) (7,305) 3,025 (9,641) (14,785)
	78,459 37,593 120,000 236,052 250,837
	73,098 30,288 123,025 226,411 236,052

Page 1

East Anglian Sailing Trust

Registered charity 1159243

Balance Sheet - 31 October 2023

	Unrestricted funds	Restricted income funds	Designated funds	Total this year	Total last year
	£	£	£	£	£
Fixed assets
Tangible assets (Note 7)	27,686	15,403		43,089	57,799
*Total fixed assets*	27,686	15,403	-	43,089	57,799
Current assets
Stocks (Note 8)	3,067			3,067	1,892
Debtors (Note 9)	4,920			4,920	5,032
Investments					-
Cash at bank and in hand (Note 10)	176,609			176,609	172,318
Total current assets	184,596	-	-	184,596	179,242
Creditors: amounts falling due within one year (Note 11)	1,274	-	-	1,274	989
12.2 Movements in Restricted funds during the PRIOR reporting period
*Net current assets/(liabilities)*	183,322	-	-	183,322	178,253
*Total assets less current liabilities*	211,008	15,403	-	226,411	236,052
Creditors:amounts falling due after one
	-	-	-	-	-
year
Provisions for liabilities	-	-	-	-	-
*Total net assets or liabilities*					236,052
Funds of the Charity
Endowment funds					-
Restricted income funds(Note 12)		30,288		30,288	37,593
Unrestricted funds	73,098			73,098	78,459
Designated Fund			123,025	123,025	120,000
*Total funds*	73,098	30,288	123,025	226,411	236,052

Signed on behalf of all the trustees

A Renton

25th January 2024

Page 2

Registered charity 1159243

East Anglian Sailing Trust

Notes to the Accounts - 31 October 2023

Note 1 Accounting Policies

The Trust is a Charitable Incorporated Organisation, registed on 17 November 2014, incorporating the old charity with the same name, formed in 1997.

1.1 Accounting convention

The financial statements have been prepared in accordance with the trust deed, the Charities Act "Accounting and Reporting by Charities; Statement of Recommended Practice applicable to 2011, and charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102)". The Trust is a Public Benefit Entity as defined by FRS102.

12.2 Movements in Restricted funds during the PRIOR reporting period Update Bulletin 1" not to prepare a Statement of Cash Flows.

The financial statements have been prepared in Sterling under the historical cost convention, and rounded to the nearest pound.

1.2 Going Concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the Trust has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available at the discretion of the trustees in furtherance of the Trust's objectives. Restricted funds comprise unexpensed donations, where the money was given for restricted purposes. Designated funds represent money earmarked by the trustees for replacement of our fleet of boats.

Income is recognised when the Trust is legally entitled to it after any performance conditions have been met, the amount can be measured reliably, and it is probable that the income will be received.

Cash donations, legacies and income tax recoverable under Gift Aid are recognised on receipt.

1.5 Resources expended

Expenditure is included on an accruals basis. Irrecoverable VAT is included as part of the associated cost.

1.6 Fixed asset investments

These are measured at cost, less an allowance for depreciation, based on their expected useful life.

1.7 Volunteer help

No attempt has been made to quantify the value of the volunteer help the Trust has received, and without which it could not function.

Page 3

Registered charity 1159243

East Anglian Sailing Trust

Notes to the Accounts (continued) - 31 October 2023

Note 2 Transactions with trustees and related parties

None of the trustees have been paid any remuneration or received any other benefits. No trustee expenses have been incurred.

There have been no related party transactions in the reporting period.

Note 3 Analysis of income

Unrestricted funds Restricted income funds Designated funds Total funds Prior year £ £ 7,668 3,025 10,693 15,401 1,138 - - 1,138 2,110 - - - - - 6,021 7,171 - - 7,171 5,903 - - - - - - - -	Unrestricted funds Restricted income funds Designated funds Total funds Prior year £ £ 7,668 3,025 10,693 15,401 1,138 - - 1,138 2,110 - - - - - 6,021 7,171 - - 7,171 5,903 - - - - - - - -	Unrestricted funds Restricted income funds Designated funds Total funds Prior year £ £ 7,668 3,025 10,693 15,401 1,138 - - 1,138 2,110 - - - - - 6,021 7,171 - - 7,171 5,903 - - - - - - - -
--
61,420 0 3,025 64,445 65,322
	This year £ 3,000 650 1,600 5,250	Last year £ 4,867 3,000
		7,867

Page 4

East Anglian Sailing Trust

Registered charity 1159243

Notes to the Accounts (continued) - 31 October 2023

Note 5 Analysis of expenditure

Analysis of expenditure on sailing activities Programme £ Keelboat sailing VI Cruising Training course Total Advertising, marketing, direct mail and publicity Start up costs incurred in generating new source of future income Other trading activities Analysis Expenditure on raising funds: Incurred seeking donations Investment management costs: Expenditure on charitable activities Provision of sailing activities Social events Total expenditure on raising funds Premises costs Insurance Total expenditure on charitable activities TOTAL EXPENDITURE Total other expenditure Other Sundry expenses Subscriptions	Unrestricted funds Restricted income funds - - - - - - 4,273 - -	Endowment funds Total funds Prior year £ £ - - - - - - - - 4,273 2,726 - - -
	4,273 -	- 4,273 2,726
	40,285 3,114 17,163 4,191 4,699 136	- 43,399 52,565 - 21,354 19,218 - 4,699 4,861 - 136 527
	62,283 7,305	- 69,588 77,171
	- - 225 - - - - -	- - - - 225 210 - - - - - -
	225 -	- 225 210

	66,781 7,305	- 74,086 80,107
		Direct Costs Total this year *Total* *prior year* £ £ £ 29,742 29,742 41,292 12,546 12,546 8,421 1,112 1,112 2,852
		43,400 43,400 52,565

Page 5

East Anglian Sailing Trust

Registered charity 1159243

Notes to the Accounts (continued) - 31 October 2023

Note 6 Details of certain items of expenditure

Independent examiner’s fees Other fees paid to the independent examiner	This year Prior year £ £ 0 0 0 0
	0 0

Note 7 Tangible fixed assets

12.2 Movements in Restricted funds during the PRIOR reporting period

Freehold land & buildings Other land & buildings Plant, machinery and boats Fixtures, fittings and equipment Total £ £ £ £ £ - 71,354 200,650 22,878 294,882 - 703 703 - - - - -	Freehold land & buildings Other land & buildings Plant, machinery and boats Fixtures, fittings and equipment Total £ £ £ £ £ - 71,354 200,650 22,878 294,882 - 703 703 - - - - -	Freehold land & buildings Other land & buildings Plant, machinery and boats Fixtures, fittings and equipment Total £ £ £ £ £ - 71,354 200,650 22,878 294,882 - 703 703 - - - - -	Freehold land & buildings Other land & buildings Plant, machinery and boats Fixtures, fittings and equipment Total £ £ £ £ £ - 71,354 200,650 22,878 294,882 - 703 703 - - - - -	Freehold land & buildings Other land & buildings Plant, machinery and boats Fixtures, fittings and equipment Total £ £ £ £ £ - 71,354 200,650 22,878 294,882 - 703 703 - - - - -
- 71,354 200,650 23,581 295,585

SL or RB	SL	RB	RB	SL or RB
	Lease	25%	20-25%
- 49,630 166,933 20,520 237,083 - - 6,321 8,429 663 15,413 - - - - - - - - - -
- 55,951 175,362 21,183 252,496
- 21,724 33,717 2,358 57,799
- 15,403 25,288 2,398 43,089

Page 6

East Anglian Sailing Trust

Registered charity 1159243

Notes to the Accounts (continued) - 31 October 2023

Note 8 Stocks

Charitable activities: Opening Added in period Expensed in period Impaired Closing 12.2 Movements in Restricted Other trading activities: Opening Added in period Expensed in period Impaired Closing Total this year *Total previous year*	For distribution For resale For distribution For resale £ £ £ £ £ 911 - - - 157 - - - - - - - - - - Work in progress Stock Donated goods
	1,068 -- - -
	- 981 - - - - 1,018 - - - - - - - - - - -
	-1,999 - - -
	1,068 1,999 - - -
	911 981 - - -

Note 9 Debtors and prepayments

9.1 Analysis of debtors Trade debtors Other debtors Total	This year Last year £ £ - 4,920 5,032 - -
	4,920 5,032

No debtor is recoverable more than a year after the reporting date.

Page 7

Registered charity 1159243

East Anglian Sailing Trust

Notes to the Accounts (continued) - 31 October 2023

Note 10 Cash at bank and in hand

Note 10 Cash at bank and in hand
Other Cash at bank and on hand Total Short term cash investments (less than 3 months maturity date) Short term deposits	This year Last year £ £ - - 164,415 145,020 12,195 27,298 -
	176,609 172,318

12.2 Movements in Restricted funds during the PRIOR reporting period

Note 11 Creditors and accruals

11.1 Analysis of creditors

Accruals and deferred income Taxation and social security Other creditors Total	This year Last year £ £ 1,274 989 - - - Amounts falling due within one year
	1,274 989

Page 8

East Anglian Sailing Trust

Registered charity 1159243

Notes to the Accounts (continued) - 31 October 2023

Note 12 Charity funds

12.1 Movements in Restricted funds during the CURRENT reporting period

		Fund					Fund
Fund names	Purpose and Restrictions	balances brought	Income	Expenditure	Transfers	Gains and losses	balances carried
		forward					forward
		£	£	£	£	£	£
Visually Impaired cruising	Equipment for VI Cruising activities	419	-	-	-	-	419
Audio compass project	Upgrade of audio compasses	2,355	-	- 2,355	-	-	-
Keelboat sailing	Specific Equipment for keelboat activities		-	-	-	-	-
Waterside Centre	Grants used to fit out Centre	16,671	-	- 4,191	-	-	12,480
Brendan Chandler Legacy		18,148		- 759			17,389
	Total Funds	37,593	-	- 7,305	-	-	30,288

12.2 Movements in Restricted funds during the PRIOR reporting period

Fund balances brought forward Income Expenditure Transfers Gains and losses £ £ £ £ £ Visually Impaired cruising Equipment for VI Cruising activities 419 - Audio compass project Upgrade of audio compasses 3,700 - - 1,345 Keelboat sailing Specific Equipment for keelboat activities - - Waterside Centre Grants used to fit out Centre 20,862 - 4,191 Brendan Chandler Legacy 26,668 -8,520 51,649 - - 14,056 - - Planned use 30th Anniversary Fund. Installation of a solar storage battery. 12.3 Designated funds Purpose of the designation To put enough money aside to allow for the orderly renewal of the fleet. Fund names Purpose and Restrictions Total Funds	Fund balances brought forward Income Expenditure Transfers Gains and losses £ £ £ £ £ 419 - 3,700 - - 1,345 - - 20,862 - 4,191 26,668 -8,520	Fund balances carried forward £ 419 2,355 - 16,671 18,148 37,593 £ 3,025 120,000
		123,025

Page 9

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

East Anglian Sailing Trust	East Anglian Sailing Trust	East Anglian Sailing Trust

31 October 2023	Charity no (if any)	1159243

1 to 10

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 October 2023.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Relevant professional qualification(s) or body (if any): Address:		23 Jan 2024

	Timothy Thomas

	Fellow of the Institute of Chartered Accountants in England & Wales

	Crantock, High St., Coddenham, Ipswich, IP6 9PN

Oct 2018

IER

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees Charity Name East Anglian Sailing Trust On accounts for the year 31 October 2023 Charity no 1159243 ended (if any) Set out on pages 1 to 10 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 October 2023. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

Date: 23 Jan 2024

Signed: Name: Timothy Thomas Relevant professional Fellow of the Institute of Chartered Accountants in England & Wales qualification(s) or body (if any): Address: Crantock, High St., Coddenham, Ipswich, IP6 9PN

Oct 2018

IER

IER Oci 2018