2023-04-30-accounts - Kidderminster Foodbank

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Section A

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 15 05 2022 To 14 05 2023

Reference and administration details

Charity name Kidderminster Foodbank

Other names charity is known by

Registered charity number (if any)

1159223

Charity's principal address Unit 9 Swan Shopping Centre Blackwell Street Kidderminster Postcode DY10 2DP

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Peter Holden	Chair	29.11.22 – 15.5.23
Maureen Lewis	Secretary
Abigail Holland	Treasurer	16.1.23 – 15.5.23
Denise Carson	Trustee	**
Peter Edwards	Trustee	15.5.22 – 5.12.23
Tim Williams	Trustee
Judith Ford	Trustee	15.5.22 – 25.5.22
David Hildred	Trustee
Graeme Anderson	Trustee
Melanie Bailey	Trustee	11.5.23 – 15.5.23

** Denise Carson	Chair	15.5.22 – 29.11.22

17 18 19

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

TAR Maich 2012

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution)) How the charity is constituted

(eg. trust deed, constitution))

Constitution

Trust

(eg. trust, association, company)

Initial trustees appointed by Steering Committee ‘Churches Trustee selection methods Together in Kidderminster’. New trustees replaced by election and (eg. appointed by, elected by) following subsequent retirements.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;

Originally Foodbank number 188 under the umbrella of the wider Trussell Trust Charity, and registered under ‘Churches together in Kidderminster’ in May 2013.

Became independently registered in November 2015 as ‘Kidderminster Foodbank’, but remains a franchisee of Trussell Trust and within the organisational structure of it’s policies and procedures.

the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C

Objectives and activities

The object of the CIO is to relieve persons in the district of the Wyre Forest and the surrounding areas that are in financial hardship in such ways as the Trustees from time to time think fit, in particular, but not exclusively: by providing emergency food, essential toiletries and household items to individuals and families in need, or for distribution by charities or other organisations working in Britain to prevent or relieve poverty; and by such other means, including (but not limited by) the provision of access to or signposting to relevant information and other advisory services.

Summary of the objects of the charity set out in its governing document

March 2012

TAR

In setting our objectives and planning our activities, Trustees have given careful consideration to the Charity Commission public benefits guidance. The Foodbank is required to operate within the legal constraints commonly associated with a small business, plus those required by the Charity Commission. These include the Health & Safety at Work Act 1974, the storage of food as laid down by the Environmental Health and Food Standards Agency, insurance to cover the activities of the charity: public, product and building & contents insurance.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Kidderminster Foodbank is a volunteer-staffed, Christian-based charity, open to all who need food, and are going through a crisis. It is open 3 days a week: Monday, Wednesday and Friday, and serves towns throughout the Wyre Forest and adjoining areas, including within Staffs, Shrops & Worcs.

A very large percentage of the food received is donated by the public either directly to us via churches, schools, local businesses, voluntary organisations and individuals, or from other outlets such as donation boxes at supermarkets. The food is collected, dated and stored rotationally.

Shortfalls are covered by buying-in as necessary, using the Foodbank’s finances; money which has been donated by the public. 3 days’ food supply is provided for each person, using a referrer Voucher Scheme patented by the Trussell Trust. Everyone who comes to the Foodbank has been referred by a front line care professional/agency ensuring that the need is genuine

The food is bagged up and given to the person, using a picking system, to ensure they have a well-balanced variety of ambient food sufficient to help them through an immediate crisis. The foodbank makes fresh fruit and vegetables routinely available; this is stored in the correct way, in accord with Food Standards. The foodbank offers meat vouchers to clients, redeemable at a nearby butchers. The foodbank has no paid staff, but all volunteers undertake a training in Health and Safety, Manual Handling and Safeguarding.

The Trussell Trust provide a data system, which facilitates printed vouchers and enables us to keep a safe record of figures and clients details, and ensures as far as possible that the methods used are safe and efficient according to Data Protection legal requirements. The foodbank routinely use e-referrals with passwords, to improve Data Protection, and is registered with the ICO.

Additional details of objectives and activities (Optional information)

March 2012

TAR

There are currently 38 listed and approved volunteers undertaking a variety of roles, including collecting donations from local supermarkets, sorting food, face to face contacts and all the administrative duties that are necessary.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D

Achievements and performance

March 2012

TAR

Section D

Summary of the main achievements of the charity during the year

Achievements and performance

Since our last report we have fed 6597 people - 4063 adults and 2534 children in the Wyre Forest area.

This figure is very slightly lower than last year (a pandemic year) and the past year can be characterised as a post-pandemic spell.

Food donations weighed in at 62,012 kgs with 58,872 kgs given out to clients. The Foodbank remains extremely grateful for the generosity of local people and organisations who donate food and money. We spend some money topping up with essential things and to fund the meat vouchers.

Clients continue to be referred by registered Referral Agents such as Citizens Advice, Local Authority, schools and the Jobcentre. This referral process enables the Foodbank to know that clients are in genuine need and also gives clients access to services that are able to help with underlying problems such as benefit delays, budget management and debt etc. We continue to reach out and to help clients and resumed 3-day per week opening (post lock-down) from (date)

We are pleased to report that, at the end of this reporting year, the Foodbank remains settled in the new premises within the terms of a 5-year lease (commenced September 2022; break-clause at Sept 2025). This enables the Foodbank to continue to meet our charity’s aims and objectives.

The present, enduring financial ‘cost-of-living’ crises and very high levels of continuing demand indicate the foodbank will need to continue in business for the next few years.

Future plans

In January 2023 the current volunteer Project Managers (three people sharing the task) gave notice to trustees of their intention to retire by the end of this calendar year (i.e. December 2023).

The trustees noted with gratitude the lengthy and diligent committed service these individuals have given.

The trustees are in the process of recruiting a person/people to take on this role, have approached current volunteers, have advertised via our Facebook page, and have committed, if at all possible, to have in place a new Manager by September 2023.

The trustees have kept open the notion of employing a paid Foodbank Manager if their efforts to recruit a volunteer to the post do not bear fruit.

March 2012

TAR

Section E

Financial review

Brief statement of the charity’s policy on reserves

Looking ahead, we anticipate requiring between £3000 and £3500 per month to cover regular outgoings. A reserves policy is in place to ensure the foodbank can meet these costs to the end of the lease. Despite a general expenditure increase, with our current balance of £140,093 we believe we are able to sustain operations at the current level for the 2½ years to the lease break-point. This takes into account the increase in financial donations (many by standing orders and gift aid) and greater reliance on external fundraising and grants, which will enable Foodbank to ring-fence 3 years of rent costs. The trustees intend working with Trussell Trust to obtain access to other sources of grant funding.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

The charity’s principal sources of funds are from churches and societies, businesses, organisations, trusts and individuals We do some external fund-raising. We have a website and we use social media to update potential donors about our shortages and immediate needs.

In order to support the key objectives of our charity, our major expenditure is on renting the premises for the Foodbank and buying-in food supplies when we are short. Other small administrative costs are insurance, office equipment and transport expenses (we cover the mileage costs for volunteers routinely picking up the food from donors).
.
investment policy and objectives including any ethical investment policy adopted.

Section F

Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Peter Holden

Maureen Lewis

March 2012

TAR

Position (eg Secretary, Chair, Chair Secretary etc)

Date 19[th] Feb 2024

March 2012

TAR

	Kidderminster Foodbank	Kidderminster Foodbank	Kidderminster Foodbank	1159223	CC16a
	For the period from	01/15/22	To	30/04/2023

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 11,000 29,974 21,223 8,428 450 6,334 19,890 1,127 - 98,426 - - - 98,426 32,504 2,248 1,242 1,092 2,756 249 17,444 1,527 187 720 371 537 - 60,878 - - - 60,878 37,548 - 112,816 150,364	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 11,000 29,974 21,223 8,428 450 6,334 19,890 1,127 - - 98,426 - - - 98,426 32,504 2,248 1,242 1,092 2,756 249 17,444 1,527 187 720 371 537 - 60,878 - - - 60,878 37,548	Last year to the nearest £
Anon CAF	11,000				10,459.00
Personal / Anon	29,974				20,146.00
Just Giving	21,223
Community/ Other	8,428				3,237.85
Council	450				18,450.00
Businesses	6,334				5,573.00
Grants Trussell/memorial	19,890				5,086.50
Churches	1,127				1,829.40
Gift Aid					3,843.82
	-				-
*Sub total*(Gross income for AR)	98,426				68,625.57

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					68,625.57

Food / Supplies	32,504				4,184.16
Taxis	2,248				2,281.98
Mileage	1,242				-
Energy	1,092				1,162.46
Legal & Professional	2,756
Insurance	249				249.01
Rent & Service Charges	17,444				18,011.21
BuildingMaintenance	1,527				2,694.42
Bank Charges	187
Training	720				-
Clothing	371				-
Office Supplies	537				1,648.42
Storage Hire					681.73
	-				-
**Sub total **	60,878				30,913.39

A4 Asset and investment purchases (see table)
,	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					30,913.39

	37,548	-	-	37,548	37,712.18
	-	-	-	-	-
	112,816	-	-	112,816	75,103.97
	150,364	-	-	150,364	112,816.15

CCXX R1 accounts (SS)

27/02/2024

Section B Statement of assets and liabilities at the end of the	Section B Statement of assets and liabilities at the end of the	Section B Statement of assets and liabilities at the end of the
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details HSBC Account Details Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 150,365 - - - - - 150,365 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name	Endowment funds to nearest £
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			OK
			Endowment funds to nearest £
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			-
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			-
			Current value (optional)
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			Current value (optional)
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			When due (optional)





			Date of approval

CCXX R2 accounts (SS)

27/02/2024

Report to tho irustees Kldderminster Foodbank On accounts for the year ende April 3r 2023 Charity no fif anyl 1159223 Set oth on pages 1&2 I repDrt to the trustees on my examination of the account5 of the above charily l-the Trust") lor IhE year ended 3010412023. Responsibiliiies and basis ol report As the chariiy's Irustees. you are responsible for the preparation of Ihe accounts in accordance with the requirernents of the Charitie5 Act 2011 I"Ihe Acri. I repK)rt In respeci of my examinaiion of Ihe Trust's accounis carried under section 145 of the 2011 Act and in carrying out my examination. I have rdit)wed all the applicable Directions given by the Charity Comrni5510n under section 14515llbl of the Act. Independeni I have c(Knpleted my exatninabon. I confirtn that no tnaterial rnatters have examiner'5 Statement come 10 my aittsniion In connociion Mth tho examinatk)n which gives me cause to t>elieve Ihai In. any material respect.. the accounting rectrds were keo in accordance wrth seCtn 130 of Ihe Chariiies Act". or the accounts did nDt accord with Ihe accounting COrds.. or Ihe aon[S di¢ not comply Wilh the applicable requiremen concerning ihe forrn and content of account5 set out in the Charitie5 (Aecounts and Reports) Rl)latIOnS 2008 other than any rEquiretneni that the accounts glve a'lrue and falr. vthich is noi a maller considered as part of an independent exatninaiion. I have no concern5 and have cotne a¢ros5 no other matters in eonnÈtli Wllh Ihe examinaiion to which aiieniion should be drawn in this report in order to enab* a proper undersianding ol Ihe accounis 10 Oe reache¢. Signed-. Dale.. 2 February 2024 Mr Tim Herrio Relevant wofessional qualificationlsl or body lif any).. ACA Address= 15 Briarsleiqh. Wildwood siaff<Kd ST17 4QP IER Oct 2018 CCXX R3 act8 ISSI 2710212024

	Kidderminster Foodbank	Kidderminster Foodbank	Kidderminster Foodbank	1159223	CC16a
	For the period from	01/15/22	To	30/04/2023

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 11,000 29,974 21,223 8,428 450 6,334 19,890 1,127 - 98,426 - - - 98,426 32,504 2,248 1,242 1,092 2,756 249 17,444 1,527 187 720 371 537 - 60,878 - - - 60,878 37,548 - 112,816 150,364	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 11,000 29,974 21,223 8,428 450 6,334 19,890 1,127 - - 98,426 - - - 98,426 32,504 2,248 1,242 1,092 2,756 249 17,444 1,527 187 720 371 537 - 60,878 - - - 60,878 37,548	Last year to the nearest £
Anon CAF	11,000				10,459.00
Personal / Anon	29,974				20,146.00
Just Giving	21,223
Community/ Other	8,428				3,237.85
Council	450				18,450.00
Businesses	6,334				5,573.00
Grants Trussell/memorial	19,890				5,086.50
Churches	1,127				1,829.40
Gift Aid					3,843.82
	-				-
*Sub total*(Gross income for AR)	98,426				68,625.57

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					68,625.57

Food / Supplies	32,504				4,184.16
Taxis	2,248				2,281.98
Mileage	1,242				-
Energy	1,092				1,162.46
Legal & Professional	2,756
Insurance	249				249.01
Rent & Service Charges	17,444				18,011.21
BuildingMaintenance	1,527				2,694.42
Bank Charges	187
Training	720				-
Clothing	371				-
Office Supplies	537				1,648.42
Storage Hire					681.73
	-				-
**Sub total **	60,878				30,913.39

A4 Asset and investment purchases (see table)
,	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					30,913.39

	37,548	-	-	37,548	37,712.18
	-	-	-	-	-
	112,816	-	-	112,816	75,103.97
	150,364	-	-	150,364	112,816.15

CCXX R1 accounts (SS)

27/02/2024

Section B Statement of assets and liabilities at the end of the	Section B Statement of assets and liabilities at the end of the	Section B Statement of assets and liabilities at the end of the
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details HSBC Account Details Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 150,365 - - - - - 150,365 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)





			Date of approval

CCXX R2 accounts (SS)

27/02/2024