2021-12-31-accounts

Trustees'	Trustees'	induction	induction	tothe	tothe	tothe	Following appointment, new trustees are given copies ofthe Charity
Charity							Constitution and the latest Annual Accounts, along with the policies and
							procedures adopted by our charity. Once new trustees are registered on
							the Charity Commission's website, they receive publications covering
							guidance on charities and public benefit. This ensures that new trustees
							are aware ofthe scope oftheir responsibilities under the Charities Act.
Relationship			with any				The Charity works with Broughton and Milton Keynes Parish Council and
related	parties						continues to receive support.
Trustees'		consideration				of	The Trustees have assessed the risks to users ofthe hall and have drawn	up
major risks and procedures							a risk assessment, which is reviewed annually (or whenever the need
for managing			them				arises). A copy ofthe document is available for all hirers in the Hirers
							Manual, which is kept at the hall.
							In addition, specific assessments are carried out by external contractors
							such as fire safety, legionella, water testing, gas safety and fixed wire
							installation.
Organisational			structure				The Trustees are responsible for the general control and management of
							the charity. They give their time freely and receive no remuneration or
							other benefits. The Trustees meet together monthly and are responsible	for
							all decisions taken in relation to running the Village Hall, its facilities and the
							activities provided by the Charity. There are 11Trustees who are drawn
							from Broughton Village, Milton Keynes Village and Middleton.
							Toassist in the smooth running ofthe Charity, individual trustees take on
							specific responsibilities including but not limited to Health and Safety and
							Estates Management. In addition, a Hall Co-ordinator provides services
							including co-ordinating hall bookings, responding tothe large volume of
							inquiries and small elements ofmaintenance. There was a change to our
							service providers in 2021,with a new Hall Coordinator from April and a new
							cleaner from December.
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Summary		ofthe objects				of	The object ofthe Charity isthe provision, maintenance and improvement	of
the charity set out in					its		a village hall for use by the inhabitants ofthe area ofbenefit (as defined
governing		document					below) without distinction ofpolitical, religious or other opinions, including
							use for:
							a) Meetings, lectures and classes, and
							b) Other forms of recreation and leisure-time occupation,
							With the object of improving the condition oflife for the inhabitants.
							Retaining the village hall and its small parcel of land is also covered by the
							Charity's Constitution.
Summary		ofthe main					Runs a Village Hall
activities	undertaken				for	the	We wish to make our Village Hall an accessible and welcoming venue where
public benefit			in relation			to	members ofthe community can use the facilities through attending one of
these objects.							the regular activities (the weekday nursery, dance classes, karate, table
							tennis, etc), hiring the hall for a private event or attending aTrustee
							organised event

Contribution volunteers	made by	Volunteers are an important resource in helping with our Trustee organised events such as the annual Fireworks Evening. Volunteers are involved at all
		our Trustee organised events and we have over 30who have regularly given
		their time.
		During 2021 we ran three Trustee organised events (Pop-up Cafe, Quiz
		Night and Fireworks Evening) following the lifting ofthe Covid-19 lockdown
		in the summer.
Policy on grant-making		The Charity does not have a specific policy on grant-making. However, it
		has worked with Willen Hospice, a local charity providing end of life care for
		local residents, on the annual Firework Evening.
		r ~ ~ A
Summary of	the main	Regular Hirers
achievements	ofthe charity	2021was another challenging year with the government lockdown and
during the year		Covid-19 restrictions affecting the first half ofthe year for private hirers and
		our own Trustee organised events. However, our weekday nursery was
		able to continue operating throughout 2021,with some ofour regular
		hirers (Dancecode and Karate) able to commence their activities from late
		spring onwards. Other regular hirers weren't able to recommence until
		much later, but we were delighted to see Table Tennis, Church without
		Walls, Tango Boulevard and the MK Advanced Motorists return during the
		year.
		Private Hirers
		Even with the restrictions in 2021we were able to host 35 private hirers (up
		from 28 in 2021but still down on 2019's figure of52). Regrettably, there
		were still some cancellations as restrictions were delayed from the initial
		government roadmap dates; a few ofthese have been rolled over to 2022.
		Given the uncertainty ofthe last 21months, it is pleasing to record our Hall
		Coordinator handled 349 hall hire inquiries in 2021.
		Trustee Organised Events (Fundraising)
		As previously mentioned, we held three events in 2021 —Pop-up Cafe, Quiz
		Night and Fireworks Evening. We wish to record our grateful thanks to the
		many volunteers who generously gave significant time to organising and
		executing the fireworks event, without whom this event could not happen.
Account methodology		The Charity uses the simple accountancy methodology ofReceipts and
		Payments and these are outlined in Section H.
Charity's policy on reserves		The trustees have reviewed the reserves ofthe charity. Their policy is to
		hold sufficient funds to meet six months' operating costs ofthe Village Hall,
		approximately f20,000.
		Any further surpluses made are retained to enable future maintenance and
		improvements to the fabric ofthe building to be adequately funded without
		seeking loans. Thus, ensuring the Village Hall (which was built around 1860)
		is appropriately maintained for on-going community usage.

Bank Arrangements	Bank Arrangements	On 20 May 2021the Charity changed its banking arrangements: moving its two bank accounts from Barclays picto Metro Bank pic. This allowed the new Treasurer access to the bank accounts, which had proved unsolvable with Barclays during the Covid-19 pandemic.	On 20 May 2021the Charity changed its banking arrangements: moving its two bank accounts from Barclays picto Metro Bank pic. This allowed the new Treasurer access to the bank accounts, which had proved unsolvable with Barclays during the Covid-19 pandemic.
Restricted funds		There isf276 in restricted funds held against any repairs and or maintenance required to the Bell Tower. This amount is held in the
		Business Savings Account.
Unrestricted	funds	Overview of2021
		The Trustees are pleased to confirm that with prudent financial controls	in
		2021,the Charity has recorded a surplus off14,091.33,however, it must borne in mind that we are carrying f9,878.32 in liabilities into 2022. We	be
		also have assets off670.89being carried forward.
Main sources	ofincome	Hiring of Hall and Fundraising
		The charity's main source ofincome (hiring out the hall and fundraising activities) was once again impacted for the first quarter of 2021,with some
		private hires being allowed from June with all hires permitted from July.	It
		was pleasing to note private hires for 2021raised f6,543.08against E5,587.00 in 2020. And the accounts already include f2,487ofdeposits for 2022 private hires (shown in liabilities).
		Grants and Donations
		We were awarded a E3,750grant from Broughton and Milton Keynes Parish Council to underpin the financial costs associated with hosting the
		Fireworks Evening for the community. Without this grant, the Charity would be unable to run this event.
		2021saw an increase in attendees and in the value ofthe collections over
		those in 2019. Willen Hospice has benefited by over E4,000as a result of
		this community event.
		Overview ofIncome
		Overall income increased tof47,051from E42,362 in 2020. However, we
		are still significantly down from 2019's high off60,748.
Main sources	ofexpenditure	Utilities (gas, water, electricity and waste collection)
		The reduction in evening and weekend activities for significant periods of 2021 helped save E1,850 in utilities costs. However, owing to direct
		debit/billing timings we have liabilities off702 for gas and electricity from 2021which will be paid in early 2022.
		It is highly unlikely we will be able to maintain this downward trend in 2022
		owing tothe massive gas price increases and the need to reinstate the
		second waste bin (linked tothe increase in private hirers).
		General Running Costs, Upkeep and Maintenance
		Trustees were mindful ofexercising prudence in the hall's maintenance
		programme and again were able to adjust what needed to be completed. Our general upkeep costs were k4,793.10and f1,215.50was spent on heaith and safety inspections and assessments.
		Major Estates Projects
		In autumn 2020,the kitchen soakaway failed and there was water ingress in the kitchen. The internal downpipe (from the kitchen roof was cleared) and

					a temporary soakaway was installed. Trustees approved a new soakaway to be fitted and this was completed in March. In addition, adjustments tothe	a temporary soakaway was installed. Trustees approved a new soakaway to be fitted and this was completed in March. In addition, adjustments tothe
					kitchen rainwater guttering (including a custom-made hopper) were
					installed in April. Regrettably, before these works were completed, a further episode ofthe drain blockage occurred in early February resulting the kitchen flooding.	in
					Capital Purchases
					The large refrigerator stopped working in February. The Trustees decided
					to replace rather than repair as the cost was not significantly higher. The
					new refrigerator has a five-year warranty.
					Licences
					This year's accounts show PPL/PRS licence fees for 2020-21 and 2021-22 as
					we had forgotten to provide an update tothe licencing authority when we
					re-started activities in the autumn of2020.
Investment		policy			The charity has no long-term investments. Our cash reserves are held in
					either a business current account or business savings account. The interest
					earned by the business savings account in 2021was f5.54down from
					f23.96 in 2020.
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Plans	for 2022				The continuing Covid-19 pandemic and government restrictions is likely to
					continue hindering the number and type ofevents we will be hosting in 2022. 2021ended with the reintroduction ofmask wearing following the
					rise in omicron (a covid variant) positive test results, which resulted in some
					regular activities ending a week earlier than normal and a couple of private hires being delayed to the New Year.
					It is hoped the country-wide vaccination and booster programme will
					enable life to return to normal and enable use ofthe hall to return to pre-
					pandemic usage. We are positive in outlook and are holding a number of
					dates in the diary for Trustees organised events.
					The Trustees will continue to review what maintenance is required to keep the hall in good condition (both internally and externally).

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		Unrestricted	Restricted
		funds	funds	Total funds	Last year
1Recei ts		to the nearest 8	tothe nearest 6	to the nearest$	tothe nearest 8
Fundraising (Comrnieee Events) Hire of Hall and Equipment (Private Hirers) Hire ofHall and Equipment (Regular Hirers) De sits for Future Private Bookin s IVtsceltaneous interest on Savings Account Donations, Legacies and Grants Monies held on behalf ofanother organisation Sub total(Gossincome forAR)		560 6,925 29,804 1.290 16 4+16 360 43,176		560 6,925 29404 1490 16 4+1$ 360 43,176	'I/38 5/87 23,683 24 11,750 42,462
2Asset and investment sales
Sub total
Total receipts		43,17$		43,176
3Pa nts
Utilities Cost ofFundra ising Events (Committee Events) General Running Costs General Upkeep &Maintenance Major Estates Projects Capital Purchases		5,310 4368 5,253 6,009 1,272		5,310 4468 5+53 6.009 1,272	7,161 1,154 9rt22 6480 5,167
Administrabon Insurance Licences Donations Paid		3,002 936 1,902		3.002 936 1,$02	2,7$0 702 916
Sub total		28,835		28435	33,582
4ABset andinvestment urchases
Sub total
Total payments		28,835		28/35
Net ofreceiptafpaymentsj 5Transfers between funds		14,341		14,341
6Cash funds last year end Cash funds this year end		41,453 55,704	276 27	41,720 58,070	32,840 41,720

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						Unrestricted				Restricted
C8le9orles			Details				funds tonearest 6			to	funds nearest	8
1 Cash funds			Business Current		Account				26,066
			Business Savings		Account				28,728			276
					Total cash finds			55,704				276
						Unrestricted				Restricted
							funds				funds
			Details			tonearest 6				to	nearest	6
2Other monetary		assets
3Investment	assets		Details			Fund to which asset belongs				Cost (optional)
			Details							Cost (optional)
4Assets retained		forthe charity's	Land and buildings		owed bythe Charlty-
own use			"Milton Keynes Village Hall"
			Furniture, tixtures	and Stlings
			Laptop computer
			Mobile telephone
			Text to Donate from		Fireworks 2021							3S5
			Outstanding Hire	fees for2021								276
5Liabilities			Details Key Depos its			Fund to which sablllty relates				Amount due (optional) 50
			Gas -December	2021								367
			Electricity- last quarter 2021less direct									335
			debit payments
			General Running	Costs							4,158
			Fireworks Event - Village Hall Costs									500
			Donations due to Willen Hospice re									360
			collection
			Maintenance								1,000
			Deposits for Future		Hires Received						2,437
Signed by two trustees		on behalf of all the
trustees
			Alison Corlett			David	W	Monk
			Date

Responsibilities	Responsibilities	and basis of	I report tothe trustees on my examination ofthe accounts ofthe	I report tothe trustees on my examination ofthe accounts ofthe	above	above
report			charity, Milton Keynes and Broughton Village Hall, forthe year	ended
			31December 2021.
			As the charity's trustees, you are responsible forthe preparation		ofthe
			accounts in accordance with the requirements ofthe Charities	Act		2011
			("the Act").
			I report in respect ofmy examination ofthe Charity's accounts	carried
			out under section 145ofthe 2011Act and in carrying out my
			examination, I have followed all the applicabie Directions given	by		the
			Charity Commission under section 145(5)(b)ofthe Act.
Independent	examiner's		The charity's gross income did not exceed f250,000. Iam quaiified			to
statement			undertake the examination by being a qualified member ofthe
			Institute ofChartered Accountants i England and Wales.
			I have completed my examination. I confirm that no material matters
			have come to my attention in connection with the examination	which
			gives me cause to believe that in, any material respect:
			the accounting records were not kept in accordance with
			section 130ofthe Charities Act; or
			the accounts did not accord with the accounting records;		or
			~ the accounts did not comply with the applicable requirements
			concerning the form and content ofaccounts set out in	the
			Charities (Accounts and Reports) Regulations 2008other than
			any requirement that the accounts give a 'true and fair'	view
			which is not amatter considered as part ofan independent
			examination.
			I have no concerns and have come across no other matters	in
			connection with the examination to which attention should	be
			drawn in this report in order to enable a proper understanding			of
			the accounts to be reached.
			MANISH PATEl
			FCA
			52Thorburn Road
			Weston Favell
			Northampton
			NN3 3DA
Date: