## # ## |Trustees'|Trustees'|induction|induction|tothe|tothe|tothe|Following appointment,
new trustees are given copies ofthe Charity|| |---|---|---|---|---|---|---|---|---| |Charity|||||||Constitution
and the latest Annual
Accounts, along with the policies and|| ||||||||procedures
adopted
by our charity.
Once new trustees are registered
on|| ||||||||the Charity Commission's
website, they receive publications
covering|| ||||||||guidance
on charities and public benefit.
This ensures that new trustees|| ||||||||are aware ofthe scope oftheir responsibilities
under the Charities Act.|| |Relationship|||with any||||The Charity works with Broughton
and Milton Keynes Parish Council and|| |related|parties||||||continues to receive support.|| |Trustees'||consideration||||of|The Trustees have assessed the risks to users ofthe hall and have drawn|up| |major risks and procedures|||||||a risk assessment,
which
is reviewed
annually
(or whenever
the need|| |for managing|||them||||arises).
A copy ofthe document
is available for all hirers in the Hirers|| ||||||||Manual,
which is kept at the hall.|| ||||||||In addition,
specific assessments
are carried out by external contractors|| ||||||||such as fire safety, legionella, water testing, gas safety and fixed wire|| ||||||||installation.|| |Organisational|||structure||||The Trustees are responsible
for the general control and management
of|| ||||||||the charity. They give their time freely and receive no remuneration
or|| ||||||||other benefits. The Trustees meet together
monthly
and are responsible|for| ||||||||all decisions taken in relation to running the Village Hall, its facilities and the|| ||||||||activities provided
by the Charity.
There are 11Trustees who are drawn|| ||||||||from Broughton
Village, Milton Keynes Village and Middleton.|| ||||||||Toassist in the smooth
running
ofthe Charity,
individual
trustees take on|| ||||||||specific responsibilities
including
but not limited to Health and Safety and|| ||||||||Estates Management.
In addition,
a Hall Co-ordinator
provides services|| ||||||||including
co-ordinating
hall bookings,
responding
tothe large volume of|| ||||||||inquiries
and small elements ofmaintenance.
There was a change to our|| ||||||||service providers
in 2021,with a new Hall Coordinator
from April and a new|| ||||||||cleaner from December.|| |4|~|||~|a||s
~|| |Summary||ofthe objects||||of|The object ofthe Charity isthe provision,
maintenance
and improvement|of| |the charity set out in|||||its||a village
hall for use by the inhabitants
ofthe area ofbenefit (as defined|| |governing||document|||||below) without
distinction ofpolitical, religious or other opinions,
including|| ||||||||use for:|| ||||||||a)
Meetings, lectures and classes, and|| ||||||||b)
Other forms of recreation
and leisure-time
occupation,|| ||||||||With the object of improving
the condition oflife for the inhabitants.|| ||||||||Retaining the village
hall and its small parcel of land is also covered by the|| ||||||||Charity's
Constitution.|| |Summary||ofthe main|||||Runs a Village Hall|| |activities|undertaken||||for|the|We wish to make our Village Hall an accessible and welcoming
venue where|| |public benefit|||in relation|||to|members ofthe community
can use the facilities through
attending
one of|| |these objects.|||||||the regular activities (the weekday
nursery,
dance classes, karate, table|| ||||||||tennis, etc), hiring the hall for a private event or attending
aTrustee|| ||||||||organised
event|| |Contribution
volunteers|made by|Volunteers
are an important
resource
in helping
with our Trustee organised
events such as the annual
Fireworks
Evening. Volunteers
are involved at all| |---|---|---| |||our Trustee organised
events and we have over 30who have regularly
given| |||their time.| |||During 2021 we ran three Trustee organised
events (Pop-up Cafe, Quiz| |||Night and Fireworks
Evening) following the lifting ofthe Covid-19 lockdown| |||in the summer.| |Policy on grant-making||The Charity does not have a specific policy on grant-making.
However,
it| |||has worked
with Willen Hospice, a local charity providing
end of life care for| |||local residents,
on the annual
Firework
Evening.| |||r
~
~
A| |Summary of|the main|Regular Hirers| |achievements|ofthe charity|2021was another
challenging
year with the government
lockdown
and| |during the year||Covid-19 restrictions
affecting the first half ofthe year for private hirers and| |||our own Trustee organised
events.
However,
our weekday
nursery
was| |||able to continue operating
throughout
2021,with some ofour regular| |||hirers (Dancecode and Karate) able to commence their activities from late| |||spring onwards.
Other regular hirers weren't able to recommence
until| |||much later, but we were delighted to see Table Tennis, Church without| |||Walls, Tango Boulevard
and the MK Advanced
Motorists
return
during the| |||year.| |||Private Hirers| |||Even with the restrictions
in 2021we were able to host 35 private hirers (up| |||from 28 in 2021but still down on 2019's figure of52). Regrettably,
there| |||were still some cancellations
as restrictions
were delayed from the initial| |||government
roadmap
dates; a few ofthese have been rolled over to 2022.| |||Given the uncertainty
ofthe last 21months,
it is pleasing to record our Hall| |||Coordinator
handled
349 hall hire inquiries
in 2021.| |||Trustee Organised
Events (Fundraising)| |||As previously
mentioned,
we held three events
in 2021 —Pop-up Cafe, Quiz| |||Night and Fireworks
Evening.
We wish to record our grateful thanks to the| |||many volunteers
who generously
gave significant time to organising
and| |||executing the fireworks event, without
whom this event could not happen.| |Account methodology||The Charity uses the simple accountancy
methodology
ofReceipts and| |||Payments
and these are outlined
in Section H.| |Charity's
policy on reserves||The trustees
have reviewed the reserves ofthe charity. Their policy is to| |||hold sufficient funds to meet six months'
operating
costs ofthe Village Hall,| |||approximately
f20,000.| |||Any further surpluses
made are retained to enable future maintenance
and| |||improvements
to the fabric ofthe building to be adequately
funded without| |||seeking loans. Thus, ensuring
the Village
Hall (which was built around 1860)| |||is appropriately
maintained
for on-going community
usage.| |Bank Arrangements|Bank Arrangements|On 20 May 2021the Charity changed
its banking arrangements:
moving its
two bank accounts from Barclays picto Metro Bank pic. This allowed the
new Treasurer access to the bank accounts, which had proved unsolvable
with Barclays during the Covid-19 pandemic.|On 20 May 2021the Charity changed
its banking arrangements:
moving its
two bank accounts from Barclays picto Metro Bank pic. This allowed the
new Treasurer access to the bank accounts, which had proved unsolvable
with Barclays during the Covid-19 pandemic.| |---|---|---|---| |Restricted funds||There isf276 in restricted
funds held against any repairs and or
maintenance
required to the Bell Tower.
This amount
is held in the|| |||Business Savings Account.|| |Unrestricted|funds|Overview of2021|| |||The Trustees are pleased to confirm that with prudent
financial controls|in| |||2021,the Charity has recorded a surplus off14,091.33,however,
it must
borne
in mind that we are carrying f9,878.32 in liabilities
into 2022. We|be| |||also have assets off670.89being carried forward.|| |Main sources|ofincome|Hiring of Hall and Fundraising|| |||The charity's
main source ofincome (hiring out the hall and fundraising
activities) was once again impacted for the first quarter of 2021,with some|| |||private hires being allowed from June with all hires permitted
from July.|It| |||was pleasing to note private hires for 2021raised f6,543.08against
E5,587.00 in 2020. And the accounts already include f2,487ofdeposits for
2022 private hires (shown
in liabilities).|| |||Grants and Donations|| |||We were awarded
a E3,750grant from Broughton
and Milton Keynes Parish
Council to underpin
the financial costs associated
with hosting the|| |||Fireworks
Evening for the community.
Without this grant, the Charity
would be unable to run this event.|| |||2021saw an increase
in attendees
and in the value ofthe collections over|| |||those in 2019. Willen Hospice has benefited
by over E4,000as a result of|| |||this community
event.|| |||Overview ofIncome|| |||Overall income increased tof47,051from E42,362 in 2020. However,
we|| |||are still significantly
down from 2019's high off60,748.|| |Main sources|ofexpenditure|Utilities (gas, water, electricity and waste collection)|| |||The reduction
in evening and weekend
activities for significant
periods of
2021 helped save E1,850 in utilities costs. However,
owing to direct|| |||debit/billing
timings we have liabilities off702 for gas and electricity from
2021which will be paid in early 2022.|| |||It is highly
unlikely we will be able to maintain
this downward
trend
in 2022|| |||owing tothe massive gas price increases and the need to reinstate the|| |||second waste bin (linked tothe increase
in private hirers).|| |||General Running Costs, Upkeep and Maintenance|| |||Trustees were mindful
ofexercising prudence
in the hall's maintenance|| |||programme
and again were able to adjust what needed to be completed.
Our general upkeep costs were k4,793.10and f1,215.50was spent on
heaith and safety inspections
and assessments.|| |||Major Estates Projects|| |||In autumn
2020,the kitchen soakaway
failed and there was water ingress
in
the kitchen.
The internal
downpipe
(from the kitchen roof was cleared) and|| ||||||a temporary
soakaway was installed.
Trustees approved
a new soakaway to
be fitted and this was completed
in March.
In addition,
adjustments
tothe|a temporary
soakaway was installed.
Trustees approved
a new soakaway to
be fitted and this was completed
in March.
In addition,
adjustments
tothe| |---|---|---|---|---|---|---| ||||||kitchen rainwater
guttering
(including
a custom-made
hopper) were|| ||||||installed
in April.
Regrettably,
before these works were completed,
a
further episode ofthe drain blockage occurred
in early February
resulting
the kitchen flooding.|in| ||||||Capital Purchases|| ||||||The large refrigerator
stopped working
in February.
The Trustees decided|| ||||||to replace rather than repair as the cost was not significantly
higher.
The|| ||||||new refrigerator
has a five-year warranty.|| ||||||Licences|| ||||||This year's accounts show PPL/PRS licence fees for 2020-21 and 2021-22 as|| ||||||we had forgotten to provide an update tothe licencing authority
when we|| ||||||re-started
activities
in the autumn of2020.|| |Investment||policy|||The charity has no long-term
investments.
Our cash reserves are held in|| ||||||either a business current account or business
savings account.
The interest|| ||||||earned
by the business
savings account in 2021was f5.54down from|| ||||||f23.96 in 2020.|| |4|~|0|-|~ ~|~ .
~
.
~|| |Plans|for 2022||||The continuing
Covid-19 pandemic
and government
restrictions
is likely to|| ||||||continue
hindering
the number
and type ofevents we will be hosting
in
2022. 2021ended with the reintroduction
ofmask wearing
following the|| ||||||rise in omicron (a covid variant) positive test results, which resulted
in some|| ||||||regular activities ending a week earlier than normal
and a couple of private
hires being delayed to the New Year.|| ||||||It is hoped the country-wide
vaccination
and booster programme
will|| ||||||enable life to return to normal and enable use ofthe hall to return to pre-|| ||||||pandemic
usage. We are positive
in outlook and are holding a number of|| ||||||dates in the diary for Trustees organised events.|| ||||||The Trustees
will continue to review what maintenance
is required to keep
the hall in good condition
(both internally
and externally).|| ## ## ## |~
r
~|~ ~||||| |---|---|---|---|---|---| |||Unrestricted|Restricted||| |||funds|funds|Total funds|Last year| |1Recei ts||to the nearest 8|tothe nearest 6|to the nearest$|tothe nearest 8| |Fundraising
(Comrnieee
Events)
Hire of Hall and Equipment
(Private Hirers)
Hire ofHall and Equipment
(Regular Hirers)
De
sits for Future Private Bookin
s
IVtsceltaneous
interest on Savings Account
Donations, Legacies and Grants
Monies held on behalf ofanother organisation
Sub total(Gossincome
forAR)||560
6,925
29,804
1.290
16
4+16
360
43,176||560
6,925
29404
1490
16
4+1$ 360
43,176|'I/38
5/87
23,683
24
11,750
42,462| |2Asset and investment
sales|||||| |Sub total|||||| |Total receipts||43,17$||43,176|| |3Pa
nts|||||| |Utilities
Cost ofFundra ising Events (Committee
Events)
General Running
Costs
General Upkeep &Maintenance
Major Estates Projects
Capital Purchases||5,310
4368
5,253
6,009
1,272||5,310
4468
5+53
6.009
1,272|7,161
1,154
9rt22
6480
5,167| |Administrabon
Insurance
Licences
Donations
Paid||3,002
936
1,902||3.002
936
1,$02|2,7$0
702
916| |Sub total||28,835||28435|33,582| |4ABset andinvestment
urchases|||||| |Sub total|||||| |Total payments||28,835||28/35|| |Net ofreceiptafpaymentsj
5Transfers between funds||14,341||14,341|| |6Cash funds last year end
Cash funds this year end||41,453
55,704|276
27|41,720
58,070|32,840
41,720| ||||~||r ~|~|~|~|~|~ ~||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||Unrestricted||||Restricted||| |C8le9orles|||Details||||funds
tonearest 6|||to|funds
nearest|8| |1 Cash funds|||Business Current||Account||||26,066|||| ||||Business Savings||Account||||28,728|||276| ||||||Total cash finds|||55,704||||276| |||||||Unrestricted||||Restricted||| ||||||||funds||||funds|| ||||Details|||tonearest 6||||to|nearest|6| |2Other monetary||assets||||||||||| |3Investment|assets||Details|||Fund to which
asset belongs||||Cost (optional)||| ||||Details|||||||Cost (optional)||| |4Assets retained||forthe charity's|Land and buildings||owed bythe Charlty-|||||||| |own use|||"Milton Keynes Village Hall"|||||||||| ||||Furniture,
tixtures|and Stlings||||||||| ||||Laptop computer|||||||||| ||||Mobile telephone|||||||||| ||||Text to Donate from||Fireworks 2021|||||||3S5| ||||Outstanding
Hire|fees for2021||||||||276| |5Liabilities|||Details
Key Depos its|||Fund to which
sablllty relates||||Amount due
(optional)
50||| ||||Gas -December|2021||||||||367| ||||Electricity- last quarter 2021less direct|||||||||335| ||||debit payments|||||||||| ||||General Running|Costs|||||||4,158|| ||||Fireworks
Event - Village Hall Costs|||||||||500| ||||Donations
due to Willen Hospice re|||||||||360| ||||collection|||||||||| ||||Maintenance||||||||1,000|| ||||Deposits for Future||Hires Received||||||2,437|| |Signed by two trustees||on behalf of all the||||||||||| |trustees||||||||||||| ||||Alison Corlett|||David|W|Monk||||| ||||Date|||||||||| |Responsibilities|Responsibilities|and basis of|I report tothe trustees on my examination
ofthe accounts ofthe|I report tothe trustees on my examination
ofthe accounts ofthe|above|above| |---|---|---|---|---|---|---| |report|||charity, Milton Keynes and Broughton
Village Hall, forthe year|ended||| ||||31December 2021.|||| ||||As the charity's trustees, you are responsible
forthe preparation||ofthe|| ||||accounts
in accordance with the requirements
ofthe Charities|Act||2011| ||||("the Act").|||| ||||I report
in respect ofmy examination
ofthe Charity's accounts|carried||| ||||out under section 145ofthe 2011Act and in carrying out my|||| ||||examination,
I have followed
all the applicabie
Directions given|by||the| ||||Charity Commission
under section 145(5)(b)ofthe Act.|||| |Independent|examiner's||The charity's gross income did not exceed f250,000. Iam quaiified|||to| |statement|||undertake
the examination
by being a qualified
member ofthe|||| ||||Institute ofChartered
Accountants
i England and Wales.|||| ||||I have completed
my examination.
I confirm that no material matters|||| ||||have come to my attention
in connection
with the examination|which||| ||||gives me cause to believe that in, any material respect:|||| ||||the accounting
records were not kept in accordance with|||| ||||section 130ofthe Charities Act; or|||| ||||the accounts did not accord with the accounting
records;||or|| ||||~
the accounts did not comply with the applicable
requirements|||| ||||concerning the form and content ofaccounts set out in|the||| ||||Charities (Accounts and Reports) Regulations 2008other than|||| ||||any requirement
that the accounts give a 'true and fair'|view||| ||||which is not amatter considered as part ofan independent|||| ||||examination.|||| ||||I have no concerns and have come across no other matters|in||| ||||connection
with the examination
to which attention
should|be||| ||||drawn
in this report in order to enable a proper understanding|||of| ||||the accounts to be reached.|||| ||||MANISH PATEl|||| ||||FCA|||| ||||52Thorburn
Road|||| ||||Weston Favell|||| ||||Northampton|||| ||||NN3 3DA|||| |Date:|||||||