2024-05-01-accounts

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Trustees' Annual Report for the period

From	Period start date Day 02 Month May	Year 2023	To	Period end date Day 01	Period end date Month May	Year 2024

Section A Reference and administration details

Charity name Berks County Football Club Other names charity is known by Berks County FC Registered charity number (if any) 1159139 Charity's principal address 2 Truss Hill Road Sunninghill Ascot SL5 9AL

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) 1 Ellis Woods Trustee Whole Year Members 2 Trevor Offord Trustee Whole Year Members 3 Darren Littleboy Trustee Whole Year Members 4 Johanna McCloskey Trustee Whole Year Members 5 Stuart Miller Trustee Joined 18/1/24 Members 6 Names and addresses of advisers(Optional information)	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Ellis Woods	Trustee	Whole Year	Members
	Trevor Offord	Trustee	Whole Year	Members
	Darren Littleboy	Trustee	Whole Year	Members
	Johanna McCloskey	Trustee	Whole Year	Members
	Stuart Miller	Trustee	Joined 18/1/24	Members

Type of adviser		Name	Address
Examiner of Accounts		Steve Lowe	27 Elizabeth Gardens, Ascot SL5 9BJ

Names and addresses of advisers (Optional information)

Type of adviser	Name	Address
Examiner of Accounts	Steve Lowe	27 Elizabeth Gardens, Ascot SL5 9BJ

Section B Structure, governance and management

Description of the charity’s trusts

CIO Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointed by other Trustees – confirmed at AGM by members

Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

●policies and procedures adopted for the induction and training of trustees;
●the charity’s organisational structure and any wider network with which the charity works;
●relationship with any related parties;
●trustees’ consideration of major risks and the system and procedures to manage them.
Football Club Committee formed by the Trustees to manage football related matters.
Club Rules cover football related matters.
Elite Performance Centre (EPC) continue to run Club preteam sessions for U6 players plus midweek training for some teams. All payments for these sessions are direct from parents to EPC.
As well as to referees, basic payments were made to some coaches or assistants who were not parents/guardians to members.
We have engaged a consultant assistant club secretary (Ricky Simons) on a daily rate of £80 for senior football.
Key fund-raising events – Annual Awards Day and new Christmas Raffle

Section C Objectives and activities

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	The promoton of community partcipaton in healthy recreaton in partcular by the provision of facilites for the playing of associaton football
	● Having had due regard to the Commission's public beneft guidance, the Charity has continued to promote community participation by the provision of facilities for the playing of football. ● In this year, the charity has continued to operate with the same number of teams as in previous years – adding an U7’s team and the fnishing of U18’s (some players moved to adult teams) ● Our primary locations are in East Berkshire but we have an U13 team now playing in West Berkshire (Newbury) ● Charters School (Sunningdale) is the main focus for juniors training and matches. Bracknell Leisure Centre, Ryeish Green (Shinfeld) and Royal Holloway University are also used for limited training and matches. ● The Men’s First Team have moved to new ground share at Ascot United. This gives us better proximity to the junior teams along with improved facilities for First Team players ● We are named by Berks and Bucks FA/Wokingham Council as a potential tenant at a new sports hub facility at Grays Farm, Wokingham. Development date still not announced.

Section C

Objectives and activities

Summary of the objects of
the charity set out in its
governing document
Summary of the main
activities undertaken for
the public benefit in
relation to these objects
(include within this
section the statutory
declaration that trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit)

The promoton of community partcipaton in healthy recreaton in partcular
by the provision of facilites for the playing of associaton football

● Having had due regard to the Commission's public beneft
guidance, the Charity has continued to promote community
participation by the
provision of facilities for the playing of football.
● In this year, the charity has continued to operate with the
same number of teams as in previous years – adding an U7’s
team and the fnishing of U18’s (some players moved to adult
teams)
● Our primary locations are in East Berkshire but we have an
U13 team now playing in West Berkshire (Newbury)
● Charters School (Sunningdale) is the main focus for juniors
training and matches. Bracknell Leisure Centre, Ryeish Green
(Shinfeld) and Royal Holloway University are also used for
limited training and matches.
● The Men’s First Team have moved to new ground share at
Ascot United. This gives us better proximity to the junior
teams along with improved facilities for First Team players
● We are named by Berks and Bucks FA/Wokingham Council
as a potential tenant at a new sports hub facility at Grays
Farm, Wokingham. Development date still not announced.

Additional details of objectives and activities (Optional information)

Youmay chooseto include further statements, where relevant, about: ● policy programme related investment; ● contribution made by volunteers.	● The Club is run by volunteers plus the paid consultant (Assistant Team Secretary) as above ● The majority of volunteers are parents of children playing at the Club, but we have several youth and adult volunteers without this link, who coach at both junior and senior level. ● Sponsorship and support is given by local businesses through team sponsorship agreements or the donation of prizes/services for annual rafe/auction

Section D Achievements and performance

Summary of the main achievements of the charity during the year

● Participation of 420 children and 160 adults. Junior players across 62 schools and 3 counties.

● SEN coaching sessions

● Usage of a diverse range of facilities across several locations.

● We continue to train and develop referees – young and old ● Player Fees at £279 basic and £149/£199 volunteers/siblings

● 5 male adult teams (including veterans). 31 junior teams. 1 new adult female team.

● Increase in social media presence: Twitter 2157 followers Facebook – 643 Instagram – 1587 Linkedin – 81

Section E Financial review

Section E	Financial review
Brief statement of the charity’s policy on reserves Details of any funds materially in deficit	We aim to maintain a reserve of c.£30K for: ● hiring or contributing to the development of new or existing facilities while schools and local authorities continue to invest less in facilities and their maintenance. ● supporting the senior mens team to grow beyond Step 6 of NLS. ● supporting the senior womens team to grow beyond development level. ● contingency for unforeseen events eg. Pandemic.
	Not applicable

Section E

Financial review

Brief statement of the
charity’s policy on reserves
Details of any funds
materially in deficit

We aim to maintain a reserve of c.£30K for:
● hiring or contributing to the development of new or
existing facilities while schools and local authorities continue
to invest
less in facilities and their maintenance.
● supporting the senior mens team to grow beyond Step 6
of NLS.
● supporting the senior womens team to grow beyond
development level.
● contingency for unforeseen events eg. Pandemic.

Not applicable

Further financial review details (Optional information)

Youmay chooseto include additional information, where relevant about: ● the charity’s principal sources of funds (including any fundraising); ● how expenditure has supported the key objectives of the charity; ● investment policy and objectives including any ethical investment policy adopted.	● Reserve currently c.£31K ● The Club pays for coaching courses/accreditations and 50% of referee courses. ● Membership fees accounted for c.55% of the £183k income. ● Gift aid is signifcant contributor for non-personal use part of membership fee ● 175 junior team players at 2013-14; ● 215 registered in 2014-15; ● 245 registered in 2015-16; ● 290 registered in 2016-17; ● 360 registered in 2017-18; ● 424 registered in 2018-19; ● 414 registered in 2019-20; ● 435 registered in 2020-21 ● 435 registered in 2021-22 ● 444 registered in 2022-23 ● 453 registered in 2023-24

ee Section F Other optional information

Continue to grow female football
Introduce 2-4 new U7 boys/mixed teams each year.
Maintain existing facilities in a decent state.
Work to find permanent home for Senior First Teams (Men and Women).
Support the ambitions of the First Teams where possible.

● Continue to train and develop our own Club referees where possible.

Section G Declaration ee

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) qk= GA. ~~yh~~ Full name(s) Stephen Kay Stuart Miller Club/Charity Secretary & Treasurer Trustee Position: Date: 24[th] February 2025 24th February 2025

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