## **Trustees' Annual Report for the period**
|**From**|Period start date
Day
**02**
Month
**May**|Year
**2023**|**To**|Period end date
Day
**01**|Period end date
Month
**May**|Year
**2024**|
|---|---|---|---|---|---|---|
## **Section A Reference and administration** details
**Charity name** Berks County Football Club **Other names charity is known by** Berks County FC **Registered charity number (if any)** 1159139 **Charity's principal address** 2 Truss Hill Road Sunninghill Ascot SL5 9AL
**Names of the charity trustees who manage the charity**
|**Trustee name**
**Office (if any)**
**Dates acted if not for whole**
**year**
**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**
1
Ellis Woods
Trustee
Whole Year
Members
2
Trevor Offord
Trustee
Whole Year
Members
3
Darren Littleboy
Trustee
Whole Year
Members
4
Johanna McCloskey
Trustee
Whole Year
Members
5
Stuart Miller
Trustee
Joined 18/1/24
Members
6
**Names and addresses of advisers(Optional information)**|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**|
|---|---|---|---|---|
||Ellis Woods|Trustee|Whole Year|Members|
||Trevor Offord|Trustee|Whole Year|Members|
||Darren Littleboy|Trustee|Whole Year|Members|
||Johanna McCloskey|Trustee|Whole Year|Members|
||Stuart Miller|Trustee|Joined 18/1/24|Members|
||||||
|**Type of adviser**||**Name**|**Address**||
|Examiner of Accounts||Steve Lowe|27 Elizabeth Gardens, Ascot SL5 9BJ||
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**|**Address**|
|---|---|---|
|Examiner of Accounts|Steve Lowe|27 Elizabeth Gardens, Ascot SL5 9BJ|
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
CIO Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointed by other Trustees – confirmed at AGM by members
Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- ●policies and procedures adopted for the induction and training of trustees;
- ●the charity’s organisational structure and any wider network with which the charity works;
- ●relationship with any related parties;
- ●trustees’ consideration of major risks and the system and procedures to manage them.
- Football Club Committee formed by the Trustees to manage football related matters.
- Club Rules cover football related matters.
- Elite Performance Centre (EPC) continue to run Club preteam sessions for U6 players plus midweek training for some teams. All payments for these sessions are direct from parents to EPC.
- As well as to referees, basic payments were made to some coaches or assistants who were not parents/guardians to members.
- We have engaged a consultant assistant club secretary (Ricky Simons) on a daily rate of £80 for senior football.
- Key fund-raising events – Annual Awards Day and new Christmas Raffle
## **Section C Objectives and activities**
|**Section C**|**Objectives and activities**|
|---|---|
|**Summary of the objects of**
**the charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for**
**the public benefit in**
**relation to these objects**
**(include within this**
**section the statutory**
**declaration that trustees**
**have had regard to the**
**guidance issued by the**
**Charity Commission on**
**public benefit)**|The promoton of community partcipaton in healthy recreaton in partcular
by the provision of facilites for the playing of associaton football|
||● Having had due regard to the Commission's public beneft
guidance, the Charity has continued to promote community
participation by the
provision of facilities for the playing of football.
● In this year, the charity has continued to operate with the
same number of teams as in previous years – adding an U7’s
team and the fnishing of U18’s (some players moved to adult
teams)
● Our primary locations are in East Berkshire but we have an
U13 team now playing in West Berkshire (Newbury)
● Charters School (Sunningdale) is the main focus for juniors
training and matches. Bracknell Leisure Centre, Ryeish Green
(Shinfeld) and Royal Holloway University are also used for
limited training and matches.
● The Men’s First Team have moved to new ground share at
Ascot United. This gives us better proximity to the junior
teams along with improved facilities for First Team players
● We are named by Berks and Bucks FA/Wokingham Council
as a potential tenant at a new sports hub facility at Grays
Farm, Wokingham. Development date still not announced.|
## **Additional details of objectives and activities (Optional information)**
|You**may choose**to include
further statements, where
relevant, about:
●
policy programme related
investment;
●
contribution made by
volunteers.|● The Club is run by volunteers plus the paid consultant
(Assistant Team Secretary) as above
● The majority of volunteers are parents of children playing
at the Club, but we have several youth and adult volunteers
without this link, who coach at both junior and senior level.
● Sponsorship and support is given by local businesses
through team sponsorship agreements or the donation of
prizes/services for annual rafe/auction||
|---|---|---|
## **Section D Achievements and performance**
## **Summary of the main achievements of the charity during the year**
● Participation of 420 children and 160 adults. Junior players across 62 schools and 3 counties.
● SEN coaching sessions
● Usage of a diverse range of facilities across several locations.
● We continue to train and develop referees – young and old ● Player Fees at £279 basic and £149/£199 volunteers/siblings
● 5 male adult teams (including veterans). 31 junior teams. 1 new adult female team.
● Increase in social media presence: Twitter 2157 followers Facebook – 643 Instagram – 1587 Linkedin – 81
## **Section E Financial review**
|**Section E**|**Financial review**|
|---|---|
|**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds**
**materially in deficit**|We aim to maintain a reserve of c.£30K for:
● hiring or contributing to the development of new or
existing facilities while schools and local authorities continue
to invest
less in facilities and their maintenance.
● supporting the senior mens team to grow beyond Step 6
of NLS.
● supporting the senior womens team to grow beyond
development level.
● contingency for unforeseen events eg. Pandemic.|
||Not applicable|
## **Further financial review details (Optional information)**
|You**may choose**to include
additional information, where
relevant about:
●
the charity’s principal
sources of funds (including
any fundraising);
●
how expenditure has
supported the key
objectives of the charity;
**●**
investment policy and
objectives including any
ethical investment policy
adopted.|● Reserve currently c.£31K
● The Club pays for coaching courses/accreditations and
50% of referee courses.
● Membership fees accounted for c.55% of the £183k
income.
● Gift aid is signifcant contributor for non-personal use part
of membership fee
● 175 junior team players at 2013-14;
● 215 registered in 2014-15;
● 245 registered in 2015-16;
● 290 registered in 2016-17;
● 360 registered in 2017-18;
● 424 registered in 2018-19;
● 414 registered in 2019-20;
● 435 registered in 2020-21
● 435 registered in 2021-22
● 444 registered in 2022-23
● 453 registered in 2023-24||
|---|---|---|
## ~~ee~~ **Section F Other optional information**
- Continue to grow female football
- Introduce 2-4 new U7 boys/mixed teams each year.
- Maintain existing facilities in a decent state.
- Work to find permanent home for Senior First Teams (Men and Women).
- Support the ambitions of the First Teams where possible.
● Continue to train and develop our own Club referees where possible.
## **Section G Declaration** ~~ee~~
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
> **Signature(s)** qk= GA. ~~yh~~ **Full name(s)** Stephen Kay Stuart Miller Club/Charity Secretary & Treasurer Trustee **Position: Date:** 24[th] February 2025 24th February 2025
Section B
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