Trustees’ Annual Report for the period
From 01/01/20 Period start date To 31/12/20 Period end date Charity name: Manchester and District Beekeepers Association
Charity registration number: 1159052
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance and encourage the understanding of bees; beekeeping and the practice of good beekeeping for the public benefit. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Our main activities for the public benefit are to: •promote and exemplify good practice in the management of honeybee colonies •ensure that association members have access to appropriate and relevant information and training regarding honeybee health and safe beekeeping practices •offer training and ongoing support for new/novice beekeepers •provide a point of call for members of the public concerned or interested in bees, this includes the identification of bees, swarm collect and advice etc •deliver teaching and talks for schools, local social groups and organisations about bees and pollinators Association Aims for 2020: •Maintain and improve bee health within the association and the Teaching Apiary •Review and revise the training and education programmes •Develop online and remote learning/communication systems •Maintain and develop work with other park-based charities |
| •Ensure the safety of volunteers and association members in view of the changing guidance from Government. |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees are aware of the Charity Commissions guidance on “public benefit” and have given due regard to it in their management of the association |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | NA |
| Policy on social investment including program related investment |
Para 1.38 | NA |
| Contribution made by volunteers |
Para 1.38 | The Pandemic which began in March 2020 gave our volunteers particular challenges. Honeybees are classed as livestock and caring for them remained essential despite the need for social isolating. A small team of volunteers continued to care and maintain bees and the Apiary throughout 2020, they made an exceptional contribution to the association. This included volunteers who manned the associations equipment store; cleaned and maintained hive equipment, inspected and treated colonies and others who undertook gardening work to ensure that the Apiary was a peaceful and welcoming place for the public to visit. There was also a significant contribution made by volunteers working online, including Trustees who continued planned meetings and work using zoom. Trustee received no remuneration or other benefits for their work and it is worth noting that the video/filming and the preparation of material for training was also given free of any cost to the association. |
| Other | None |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | •Essential services have been maintained – the Teaching Apiary has an increased number of healthy bee colonies. The equipment store continued to provide members with essentials including food for bees and new equipment for expanding colonies. •The garden area around the Apiary has been maintained and the new trees planted in 2019 are thriving. •Whilst maintaining social distancing volunteers who worked in the teaching apiary have taken every opportunity to “talk bees” to members of the public who exercised in the park – as the pandemic deepened access to nature was seen as important to the wellbeing of many, it was a role that beekeepers understood and were more than willing to share. •A new novice training package has been developed with an online theory element to compliment practical learning which will recommence as soon as possible. A trial of the theory component was successfully undertaken in December 2020. •A video has been made detailing a “simple” colony inspection – this is aimed at new or less experienced beekeepers but it is also hoped to share it as part of talks to the general public •Targeted online training videos have been made aimed at practicing Beekeepers who need specific information about bee health normally given in a course each Autumn. •A WhatsApp group has been started aimed at providing a forum for beekeepers to share experience and advice. |
• Online packages have been developed and delivered for social groups • Work with other local charities has continued either using online meetings or appropriate social distancing • The association has gained both Green Flag and Bees Needs awards this year and a short film was made for the Bees Needs award ceremony which can be tailored for multiple use including information about bees and their environment for the general public.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | NA |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | NA |
| Investment performance against objectives |
Para 1.41 | NA |
| Other | Future Plans: •Deliver Novice training, theory and practical spring/autumn in 2021 •Prepare and deliver training for “Improving Beekeepers” •Promote Healthy Bee policy and investigate the sale of association nucleus colonies and queens to members •Reopen the Dower House visitors centre with improved information and honey sales •Work with other organisations (Manchester University, Incredible Edibles, RHS Garden Bridgewater) to increase public awareness of bees and pollinators |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The impact of the pandemic on the associations financial situation is evident. There was a significant decrease in income from teaching and general sales including those of honey, which normally make up a significant element of our income. The Trustees had also made a commitment to replace and upgrade a work area for the maintenance team including the purchase of a new container. Overall, the 2020 accounts reflect a loss of £16,287.00 – much of which relates to the repayment and subsequent loss of Training fees during the year. However, the association remains financially secure with sufficient working capital to allow some planned expansion and essential work in the next financial year. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The association has a policy of maintaining a working capital of £30,000.00. This allows us to plan for essential work in maintaining our livestock and the equipment required in the Apiary and Dower House. In addition, it ensures a comfortable contingency fund for any future emergencies. |
| Amount of reserves held | Para 1.22 | £30,000.00 |
| Reasons for holding zero reserves |
Para 1.22 | NA |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | NA |
Additional information (optional)
You may choose to include further statements where relevant about:
Honey sales and bee related products Training delivered to new beekeepers The charity’s principal sources of funds (including Para 1.47 any fundraising) NA Investment policy and objectives including any Para 1.46 social investment policy adopted
| A description of the principal risks facing the charity |
Para 1.46 | NA |
|---|---|---|
| Other | NA |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees elected by members as part of AGM. Board of Trustees elect Chair of Trustees Board of Trustees may elect individual Trustees for a 1-year term of office pending full election at next AGM |
Additional information (optional) You may choose to include further statements where relevant about:
NA Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity is affiliated to the British Beekeepers Association. The charity’s organisational structure and any wider Para 1.51 network with which the charity works NA Relationship with any Para 1.51 related parties NA Other
Reference and Administrative details
| Charity name | Manchester and District Beekeepers Association |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1159052 |
| Charity’s principal address | The Dower House, Heaton Park, Greater Manchester. M25 2SW |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| David Crowe | Chair of Trustees | 25/02/17-22/02/20 | Byelection at AGM | |
| Ron Birrell | 22/02/20 ongoing | Byelection at AGM | ||
| JoyJackson | Secretary | Byelection at AGM | ||
| Keith Hibbert | Treasurer | Byelection at AGM | ||
| AnthonyLomax | 22/02/20 ongoing | Byelection at AGM | ||
| Christine MacLeod |
Chair of Trustees | 22/02/20 ongoing | By election at AGM | |
| Paul Mantle | Byelection at AGM | |||
| Ian Molyneux | 22/02/20 ongoing | Byelection at AGM | ||
| Geoff Morris | Byelection at AGM | |||
| Mark Rendell | Apiary Manager | 22/02/20 ongoing | Byelection at AGM | |
| Rhys Watkins | Byelection at AGM | |||
– Corporate trustees names of the directors at the date the report was approved
Director name NONE
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| NA |
Funds held as custodian trustees on behalf of others
Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for NA safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
NA
Other optional information
NA
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) | Signature(s) | |
|---|---|---|
| Full name(s) | Full name(s)Christine Ann MacLeod | George Keith Hibbert |
| Position (eg Secretary, | Chair | Treasurer |
| Chair, etc) | ||
| Date02/08/2021 | 02/08/2021 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of On accounts for the year ended Charlty no (if any) 1151ap Set out on pages I report to the truslees on my examinalion of the accounts of the above charity I the Trust"} for the year ended li I As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'lhe Act.). Responsibilties and basss of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145{5llbl of the Act. Independent LTb•s examiner's statement .IxMg a quatrfEd meTnber of41R9ertt ef ap*bIlI. Delete { l rfnot applicable. I have completed my examination. I confirm that no material matters have come lo my attention in connection with the examination lotk8F.thatLU)at .dtsde8e&belew ') which gsves me cause to believe that in, any material respect.. the accounting records were not kept in accordan with section 130 of the Charities Act.. or the accounts did not aGcord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and conlent of accounts set Dut in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackels if they do not apply. Slgned: Date: Name: Relevant professlonal qualification{s) or body IER Oct 2018
(If any): Address: ioyJ LFKL Section Disclosure Only complete if the examiner needs to hig hlighl material matters of concern (see CC32. Independent examination of charity aGcounts'. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018
Manchester and District Beekeepers Association Accounts for the period ending 31st December 2020 RECEIPTS AND PAYMENTS ACCOUNT IGEMERAL PLIRPOSE FUNDI 12 months 3111212020 12 months 3111212019 Receipts Voluntary Sources Subscription 2020 inc BDI Subscription 2021 inc BDI Honey Show Donalioris Social event Bees in the City Total voluntary roceipts Operating activltles Equipment receipts Gift shop receipts Totsl equlpmgnt I glft sales Teaching courses 2020 Teaching course 2021 Total operating recelpts 2,304.35 3,158 15 82.00 812.50 370.00 0.00 6,727.00 4,102.45 4,932.21 104.40 2,506.91 0.00 11,645.97 12,691.15 5,518.20 18,209.35 375.00 21.467.65 16.608 19 38,075.84 6,185 00 4,875.00 49,135.84 18.584.35 Total receipts 25,311.35 60.781.81 Payments Direct Charltsble expenditure DSrect costs Equipment ¢0$18 Gift shop ¢osls 12,384.67 4,127.90 16,512.57 14,460.46 5,793.71 20,254.17 Dlrect Charitable expenses Nèwslèllèr.Post,Stalionary B¢e Disease Ins. Premium Donations Education B.B.K.A.Capilalion Bees in tho CilylGarden Social Ev*ntslRaffles Teaching courses cost Honey Show Paypal expenses Travelling Expensès Equip lor Oower House Equip loi Apiary Dower House Insurance 67.12 834.50 550.00 2,929.06 4,227.50 191.73 822.30 50.00 2,572.67 4,810.00 981.61 1.831.78 4,437.52 248.29 533.49 47.00 6,991.91 3.801.08 651.94 1,369.09 6,625.00 327.93 288.26 28.70 332.78 6.571.36 734.54 Totsl Other payments 24,885.84 27.971.32 Professional fees Exarnination of account8 200.00 150.00 Total expen$e$ 41,598.41 48,375.49 IDefi¢ill I Credit 16,287.061 12,406.32
Manchester and District Beekeepers Association Accounts for the period ending 31st December 2020 12 months 3111212020 12 months 3411212019 STATEMENT OF ASSETS AND LIABILITIES Rès•tV8S Opening Balance CrediVIDefi¢it for yearl Closing Balancè 72.425.47 (16.287.06 56,138.41 60,019.15 12,406.32 72,425.47 Assoclation assets Credit with Sumup Credit with Paypal Cash in Nal VVe$l Bank Cash in Hand (Petty Cashl Total Bank & Cash 478.00 4,631.21 29,601.56 86.69 34,797.46 424 22 7.661.SS 42,769.10 87.19 50,942.06 Equip. Closing Stock value Gifl closing stock value Total Stock 9.550.05 11.790.90 21.340.9S 12,384.51 9,098 90 21,483.41 Total Assets 56,138.41 0.00 72,425.47 0.00 Nonè Monotary Assots ApiaryEquipmenl Honey Processing Room Education and Display Equipment 22.055.00 7,210.00 15,865.00 19,018.00 8.260.00 18,464.00 45,130.00 45.742.00 Totsl Assets 101,268.41 118,167.47 The receipts and paymenls8ccounts and slalement of the a$sets and liabilities for lh• period endir 31 December 2020 which are set out on p8ge8 1,2.and 3. are as approved by the trustees of the 8 Signed foi and on behalf of the Iruslees Trustee Charlty Number 1159052
Manchester and District Beekeepers Association Accounts for the period ending 31st December 2020 12 months 3111212020 12 month$ 3111212019 Notes Bulk Equlpment Account Equipment Sales 12.691.15 21,467.65 Equipment Opèning Stock Equipment Purchased Equipment C105ing Stock 12.384.51 9,550.21 9,550.051 12,384.67 9.993.26 16,851.71 12,384.51 14,460.46 Equipmenl Nètt Income 306.48 2% 7,007.19 33% Glft Shop Account Gift Sales 5,518.20 16,608.19 Gifts opening stock Gifts purchased Gift closing stock 9,098.90 6,819.90 11,790.901 4,127.90 6.728.20 8,164.41 19.098 901 5,793.71 Gift shop Nett Income 1,390.30 25° 1,696.78 10.814.48 65° 17.821.67 47° Total Nott Income Gross profil %