## **Trustees’ Annual Report for the period** **From 01/01/20 Period start date To 31/12/20 Period end date Charity name: Manchester and District Beekeepers Association** ## **Charity registration number: 1159052** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance and encourage the
understanding of bees; beekeeping and
the practice of good beekeeping for the
public benefit.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Our main activities for the public benefit
are to:
•promote and exemplify good practice
in the management of honeybee
colonies
•ensure that association members
have access to appropriate and
relevant information and training
regarding honeybee health and safe
beekeeping practices
•offer training and ongoing support for
new/novice beekeepers
•provide a point of call for members of
the public concerned or interested in
bees, this includes the identification
of bees, swarm collect and advice
etc
•deliver teaching and talks for
schools, local social groups and
organisations about bees and
pollinators
Association Aims for 2020:
•Maintain and improve bee health
within the association and the
Teaching Apiary
•Review and revise the training and
education programmes
•Develop online and remote
learning/communication systems
•Maintain and develop work with other
park-based charities| |||•Ensure the safety of volunteers and
association members in view of the
changing guidance from
Government.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are aware of the Charity
Commissions guidance on “public
benefit” and have given due regard to it
in their management of the association| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**NA**| |Policy on social investment
including program related
investment|Para 1.38|**NA**| |Contribution made by
volunteers|Para 1.38|The Pandemic which began in March
2020 gave our volunteers particular
challenges. Honeybees are classed as
livestock and caring for them remained
essential despite the need for social
isolating. A small team of volunteers
continued to care and maintain bees
and the Apiary throughout 2020, they
made an exceptional contribution to the
association. This included volunteers
who manned the associations
equipment store; cleaned and
maintained hive equipment, inspected
and treated colonies and others who
undertook gardening work to ensure
that the Apiary was a peaceful and
welcoming place for the public to visit.
There was also a significant
contribution made by volunteers
working online, including Trustees who
continued planned meetings and work
using zoom. Trustee received no
remuneration or other benefits for their
work and it is worth noting that the
video/filming and the preparation of
material for training was also given free
of any cost to the association.| |Other||**None**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|•Essential services have been
maintained – the Teaching Apiary
has an increased number of healthy
bee colonies. The equipment store
continued to provide members with
essentials including food for bees
and new equipment for expanding
colonies.
•The garden area around the Apiary
has been maintained and the new
trees planted in 2019 are thriving.
•Whilst maintaining social distancing
volunteers who worked in the
teaching apiary have taken every
opportunity to “talk bees” to
members of the public who
exercised in the park – as the
pandemic deepened access to
nature was seen as important to the
wellbeing of many, it was a role that
beekeepers understood and were
more than willing to share.
•A new novice training package has
been developed with an online
theory element to compliment
practical learning which will
recommence as soon as possible. A
trial of the theory component was
successfully undertaken in
December 2020.
•A video has been made detailing a
“simple” colony inspection – this is
aimed at new or less experienced
beekeepers but it is also hoped to
share it as part of talks to the
general public
•Targeted online training videos have
been made aimed at practicing
Beekeepers who need specific
information about bee health
normally given in a course each
Autumn.
•A WhatsApp group has been started
aimed at providing a forum for
beekeepers to share experience and
advice.| • Online packages have been developed and delivered for social groups • Work with other local charities has continued either using online meetings or appropriate social distancing • The association has gained both Green Flag and Bees Needs awards this year and a short film was made for the Bees Needs award ceremony which can be tailored for multiple use including information about bees and their environment for the general public. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**NA**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**NA**| |Investment performance
against objectives|Para 1.41|**NA**| |Other||Future Plans:
•Deliver Novice training, theory and
practical spring/autumn in 2021
•Prepare and deliver training for
“Improving Beekeepers”
•Promote Healthy Bee policy and
investigate the sale of association
nucleus colonies and queens to
members
•Reopen the Dower House visitors
centre with improved information
and honey sales
•Work with other organisations
(Manchester University, Incredible
Edibles, RHS Garden Bridgewater)
to increase public awareness of
bees and pollinators| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The impact of the pandemic on the
associations financial situation is
evident. There was a significant
decrease in income from teaching and
general sales including those of honey,
which normally make up a significant
element of our income. The Trustees
had also made a commitment to
replace and upgrade a work area for
the maintenance team including the
purchase of a new container.
Overall, the 2020 accounts reflect a
loss of £16,287.00 – much of which
relates to the repayment and
subsequent loss of Training fees during
the year. However, the association
remains financially secure with
sufficient working capital to allow some
planned expansion and essential work
in the next financial year.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The association has a policy of
maintaining a working capital of
£30,000.00. This allows us to plan for
essential work in maintaining our
livestock and the equipment required in
the Apiary and Dower House. In
addition, it ensures a comfortable
contingency fund for any future
emergencies.| |Amount of reserves held|Para 1.22|**£30,000.00**| |Reasons for holding zero
reserves|Para 1.22|**NA**| |Details of fund materially in
deficit|Para 1.24|**None**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**NA**| ## **Additional information (optional)** You may choose to include further statements where relevant about: **Honey sales and bee related products Training delivered to new beekeepers** The charity’s principal sources of funds (including Para 1.47 any fundraising) **NA** Investment policy and objectives including any Para 1.46 social investment policy adopted |A description of the principal
risks facing the charity|Para 1.46|**NA**| |---|---|---| |Other||**NA**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees elected by members as part of**
**AGM.**
**Board of Trustees elect Chair of**
**Trustees**
**Board of Trustees may elect individual**
**Trustees for a 1-year term of office**
**pending full election at next AGM**| **Additional information (optional)** You may choose to include further statements where relevant about: **NA** Policies and procedures adopted for the induction Para 1.51 and training of trustees **The charity is affiliated to the British Beekeepers Association.** The charity’s organisational structure and any wider Para 1.51 network with which the charity works **NA** Relationship with any Para 1.51 related parties **NA** Other ## **Reference and Administrative details** |Charity name|Manchester and District Beekeepers Association| |---|---| |Other name the charity uses|| |Registered charity number|1159052| |Charity’s principal address|The Dower House, Heaton Park, Greater Manchester.
M25 2SW| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||David Crowe|Chair of Trustees|25/02/17-22/02/20|Byelection at AGM| ||Ron Birrell||22/02/20 ongoing|Byelection at AGM| ||JoyJackson|Secretary||Byelection at AGM| ||Keith Hibbert|Treasurer||Byelection at AGM| ||AnthonyLomax||22/02/20 ongoing|Byelection at AGM| ||Christine
MacLeod|Chair of Trustees|22/02/20 ongoing|By election at AGM| ||Paul Mantle|||Byelection at AGM| ||Ian Molyneux||22/02/20 ongoing|Byelection at AGM| ||Geoff Morris|||Byelection at AGM| ||Mark Rendell|Apiary Manager|22/02/20 ongoing|Byelection at AGM| ||Rhys Watkins|||Byelection at AGM| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name NONE** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**NA**||| ## **Funds held as custodian trustees on behalf of others** Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for NA safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **NA** ## **Other optional information** **NA** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**|**Signature(s)**|| |---|---|---| |**Full name(s)**|**Full name(s)**Christine Ann MacLeod|George Keith Hibbert| |**Position (eg Secretary,**|Chair|Treasurer| |**Chair, etc)**||| |||| |**Date**02/08/2021|02/08/2021|| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of On accounts for the year ended Charlty no (if any) 1151ap Set out on pages I report to the truslees on my examinalion of the accounts of the above charity I the Trust"} for the year ended li I As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'lhe Act.). Responsibilties and basss of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145{5llbl of the Act. Independent LTb•s examiner's statement .IxMg a quatrfEd meTnber of41R9ertt￿ ef ap*bI￿lI. Delete { l rfnot applicable. I have completed my examination. I confirm that no material matters have come lo my attention in connection with the examination lotk8F.thatLU)at .dtsde8e&belew ') which gsves me cause to believe that in, any material respect.. the accounting records were not kept in accordan￿ with section 130 of the Charities Act.. or the accounts did not aGcord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and conlent of accounts set Dut in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackels if they do not apply. Slgned: Date: Name: Relevant professlonal qualification{s) or body IER Oct 2018 (If any): Address: ioyJ LFKL Section Disclosure Only complete if the examiner needs to hig hlighl material matters of concern (see CC32. Independent examination of charity aGcounts'. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018 Manchester and District Beekeepers Association Accounts for the period ending 31st December 2020 RECEIPTS AND PAYMENTS ACCOUNT IGEMERAL PLIRPOSE FUNDI 12 months 3111212020 12 months 3111212019 Receipts Voluntary Sources Subscription 2020 inc BDI Subscription 2021 inc BDI Honey Show Donalioris Social event Bees in the City Total voluntary roceipts Operating activltles Equipment receipts Gift shop receipts Totsl equlpmgnt I glft sales Teaching courses 2020 Teaching course 2021 Total operating recelpts 2,304.35 3,158 15 82.00 812.50 370.00 0.00 6,727.00 4,102.45 4,932.21 104.40 2,506.91 0.00 11,645.97 12,691.15 5,518.20 18,209.35 375.00 21.467.65 16.608 19 38,075.84 6,185 00 4,875.00 49,135.84 18.584.35 Total receipts 25,311.35 60.781.81 Payments Direct Charltsble expenditure DSrect costs Equipment ¢0$18 Gift shop ¢osls 12,384.67 4,127.90 16,512.57 14,460.46 5,793.71 20,254.17 Dlrect Charitable expenses Nèwslèllèr.Post,Stalionary B¢e Disease Ins. Premium Donations Education B.B.K.A.Capilalion Bees in tho CilylGarden Social Ev*ntslRaffles Teaching courses cost Honey Show Paypal expenses Travelling Expensès Equip lor Oower House Equip loi Apiary Dower House Insurance 67.12 834.50 550.00 2,929.06 4,227.50 191.73 822.30 50.00 2,572.67 4,810.00 981.61 1.831.78 4,437.52 248.29 533.49 47.00 6,991.91 3.801.08 651.94 1,369.09 6,625.00 327.93 288.26 28.70 332.78 6.571.36 734.54 Totsl Other payments 24,885.84 27.971.32 Professional fees Exarnination of account8 200.00 150.00 Total expen$e$ 41,598.41 48,375.49 IDefi¢ill I Credit 16,287.061 12,406.32 Manchester and District Beekeepers Association Accounts for the period ending 31st December 2020 12 months 3111212020 12 months 3411212019 STATEMENT OF ASSETS AND LIABILITIES Rès•tV8S Opening Balance CrediVIDefi¢it for yearl Closing Balancè 72.425.47 (16.287.06 56,138.41 60,019.15 12,406.32 72,425.47 Assoclation assets Credit with Sumup Credit with Paypal Cash in Nal VVe$l Bank Cash in Hand (Petty Cashl Total Bank & Cash 478.00 4,631.21 29,601.56 86.69 34,797.46 424 22 7.661.SS 42,769.10 87.19 50,942.06 Equip. Closing Stock value Gifl closing stock value Total Stock 9.550.05 11.790.90 21.340.9S 12,384.51 9,098 90 21,483.41 Total Assets 56,138.41 0.00 72,425.47 0.00 Nonè Monotary Assots ApiaryEquipmenl Honey Processing Room Education and Display Equipment 22.055.00 7,210.00 15,865.00 19,018.00 8.260.00 18,464.00 45,130.00 45.742.00 Totsl Assets 101,268.41 118,167.47 The receipts and paymenls8ccounts and slalement of the a$sets and liabilities for lh• period endir 31 December 2020 which are set out on p8ge8 1,2.and 3. are as approved by the trustees of the 8 Signed foi and on behalf of the Iruslees Trustee Charlty Number 1159052 Manchester and District Beekeepers Association Accounts for the period ending 31st December 2020 12 months 3111212020 12 month$ 3111212019 Notes Bulk Equlpment Account Equipment Sales 12.691.15 21,467.65 Equipment Opèning Stock Equipment Purchased Equipment C105ing Stock 12.384.51 9,550.21 9,550.051 12,384.67 9.993.26 16,851.71 12,384.51 14,460.46 Equipmenl Nètt Income 306.48 2% 7,007.19 33% Glft Shop Account Gift Sales 5,518.20 16,608.19 Gifts opening stock Gifts purchased Gift closing stock 9,098.90 6,819.90 11,790.901 4,127.90 6.728.20 8,164.41 19.098 901 5,793.71 Gift shop Nett Income 1,390.30 25° 1,696.78 10.814.48 65° 17.821.67 47° Total Nott Income Gross profil %