To
Trustees' Annual Report for the period
Period start date Period end date 1 April 2023 31 March 2024
From
Section A Reference and administration details
Charity name
THE RIFLE HALL TRUST (HALESWORTH)
Other names charity is known by
1159044 Charity's principal address The Rifle Hall Trust London Road Halesworth Postcode IP19 8LH ~~—~~
Registered charity number (if any) 1159044
Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1 Tony Goldson Chair 2 Simon Weeks V Chair 3 Kevin Vail Treasurer 4 Barbara Warren Secretary 5 Linda Gray Trustee 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 ~~ae~~ Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information) Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constituted under a scheme of charity commission dated 25 April 1958 as Type of governing document amended 26 January 1968 and 19 January 2011. (eg. trust deed, constitution) CIO - Foundation Registered 03 Nov 2014 How the charity is constituted
- (eg. trust, association, company)
Interview Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
The trustees are responsible for the recruitment and induction training of You may choose to include new trustees. additional information, where relevant, about:
The charity trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no remuneration or other financial benefits.
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policies and procedures adopted for the induction and training of trustees;
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The trustees have examined the major strategic business and operational
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• the charity’s organisational risks which the charity faces and confirm that systems have been structure and any wider established to enable regular reports to be produced so that the necessary network with which the charity steps can be taken to lessen the risks. works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
THE OBJECTS OF THE CHARITY SHALL BE THE PROVISION AND MAINTENANCE OF A COMMUNITY HALL FOR THE USE OF THE INHABITANTS OF HALESWORTH AND SURROUNDING AREAS Summary of the objects of the WITHOUT DISTINCTION OF AGE, GENDER, SEXUAL ORIENTATION, charity set out in its RACE OR OF POLITICAL, RELIGIOUS OR OTHER OPINIONS governing document INCLUDING USE FOR MEETINGS, LECTURES, CLASSES AND OTHER FORMS OF RECREATION AND LEISURE-TIME OCCUPATION, WITH THE OBJECT OF IMPROVING THE CONDITIONS OF LIFE FOR THE INHABITANTS.
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In planning our activities for the year we kept in mind the Charity Commissions guidance on public benefit at our Trustee meetings. Run a village Hall and maintaining the building which is used by: Keep fit class Ballroom dance evening and afternoon tea dances Slimming world Dance fit Summary of the main Table tennis activities undertaken for the WI Curling activity public benefit in relation to General public meeting these objects (include within Garden association meeting and sales this section the statutory Local produce markets run each month. declaration that trustees have Polling station had regard to the guidance Emergency accommodation support for the local community Suffolk issued by the Charity County Council Commission on public Charity bingo evening benefit) Private birthday parties
Private functions for local residents
Additional details of objectives and activities (Optional information)
No contributions have been made by volunteers this year.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Bookings have been maintained with a number of regular user groups each week. Private functions have reduced this year, this may have been due to the buildings works throughout the year. Completed building project this year include: Complete removal and refitting of the WC areas, including the provision of baby changing and accessible WC. The areas are now insulated, heated, have hot water and hand dryers. They are serviced by PHS every two weeks.
The sprung dance floor has been cleaned, sanded and varnished. The old kitchen area has been refurbished and is now a clean and dry store room. One of the fire escape doors has been moved to allow our neighbours to use their car park safely.
Single glazed windows replace with UPVC double glazed units. The area at the entrance to the kitchen has been converted into a ‘Bistro’ seating area with tables and chairs.
To help with maintaining the hall, we now have a contract with a cleaner 5 hours each week.
The hall now has user free wi-fi enabled. We also welcome a new trustee, Linda Gray.
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Section E Financial review
It is the charities policy to maintain the reserves at a level it considers Brief statement of the necessary to meet cash flow requirements for a period of 6 months.
charity’s policy on reserves
Details of any funds materially in deficit
Further financial review details (Optional information)
Our principle sources of funding are hire fees, donations and grants. You may choose to include additional information, where We have no long-term investments. relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Financial report for period ended 31[st] March 2024 (attached)
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) KEVIN VAIL Position (eg Secretary, Chair, TREASURER etc)
Date 12th September 2024
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| THE RIFLE HALL TRUST HALESWORTH No (if any) Receipts andpayments accounts Period start date To Period end date 1042023 31032024 For the period from ~~ee ee ee~~ |
THE RIFLE HALL TRUST HALESWORTH No (if any) Receipts andpayments accounts Period start date To Period end date 1042023 31032024 For the period from ~~ee ee ee~~ |
THE RIFLE HALL TRUST HALESWORTH No (if any) Receipts andpayments accounts Period start date To Period end date 1042023 31032024 For the period from ~~ee ee ee~~ |
THE RIFLE HALL TRUST HALESWORTH No (if any) Receipts andpayments accounts Period start date To Period end date 1042023 31032024 For the period from ~~ee ee ee~~ |
THE RIFLE HALL TRUST HALESWORTH No (if any) Receipts andpayments accounts Period start date To Period end date 1042023 31032024 For the period from ~~ee ee ee~~ |
THE RIFLE HALL TRUST HALESWORTH No (if any) Receipts andpayments accounts Period start date To Period end date 1042023 31032024 For the period from ~~ee ee ee~~ |
THE RIFLE HALL TRUST HALESWORTH No (if any) Receipts andpayments accounts Period start date To Period end date 1042023 31032024 For the period from ~~ee ee ee~~ |
THE RIFLE HALL TRUST HALESWORTH No (if any) Receipts andpayments accounts Period start date To Period end date 1042023 31032024 For the period from ~~ee ee ee~~ |
CC16a ~~-~~ |
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|---|---|---|---|---|---|---|---|---|---|---|
| Section A Receipts and payments | ||||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | ||||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||
| A1 Receipts | ||||||||||
| GRANTS | - | 52,702 | - | 52,702 | 24,418 | |||||
| HIRE OF HALL | 11,630 | - | - | 11,630 | 11,928 | |||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| Sub total(Gross income for AR) | 11,630 (Gross income for AR) |
52,702 | - | 64,332 | 36,346 | |||||
| - - - - - - - - - Sub total - - - - - Total receipts 11,630 52,702 - 64,332 36,346 A2 Asset and investment sales, (see table). ~~——_———~~ |
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| A3 Payments | ||||||||||
| REPAIRS.PLANNING APPLICATION | - | 92,580 | - | 92,580 | 304 | |||||
| ELECTRIC/WATER | - | - | - | - | 2,551 | |||||
| IT | 310 | - | - | 310 | 42 | |||||
| INSURANCE | 707 | - | - | 707 | 725 | |||||
| WASTE | - | - | - | - | 336 | |||||
| CLEANING | 6,166 | - | - | 6,166 | 1,944 | |||||
| SUPPLIES | 824 | - | - | 824 | 1,406 | |||||
| EQUIPMENT | 681 | 681 | ||||||||
| BANK CHARGES | 60 | - | - | 60 | 72 | |||||
| ELECTRIC | 2,668 | 2,668 | ||||||||
| PRS | 154 | 154 | ||||||||
| WATER | 293 | 293 | ||||||||
| INSU RANCE EXCESS | 250 | 250 | ||||||||
| DEPOSIT RETURNED | 300 | - | - | 300 | 100 | |||||
| Sub total 12,413 | 92,580 | - | 104,993 | 7,480 | ||||||
| - - - - - - - - Sub total - - - - - Total payments 12,413 92,580 - 104,993 7,480 Net of receipts/(payments) - 783 - 39,878 - - 40,661 28,866 A5 Transfers between funds - - - - - A6 Cash funds last year end - - - - - Cash funds this year end - 783 - 39,878 - - 40,661 28,866 A4 Asset and investment purchases, (see table) ~~S55=~~ ~~SSeS~~ |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details CURRENT ACCOUNT SAVINGS ACCOUNT Details Details Details Details Signature Kevin Vail Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 12,035 - - 4,651 - - 12,035 4,651 Agreement Error Agreement Error to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name KEVIN VAIL Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
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| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| Kevin Vail | KEVIN VAIL | 17092024 | |
In connection with my examination, no material matters have come to my attention gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 386 of the Companies Act 2006; or the accounts do not accord with such records; or • the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 otherthan any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination; or the accounts have not been prepared in accordance with the Charities SORP (FRS1021. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Phil Starling