2023-10-31-accounts

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Trustees' Annual Report for the period
From	Period start date			To	Period end date
	Day 01	Month 11	Year 2022		Day 31	Month 10	Year 2023

Section A Reference and administration details

Charity name Bottisham Airfield Museum Other names charity is known by Registered charity number (if any) 1159036 Charity's principal address Wilbraham Road Bottisham Cambridge Postcode CB25 9BU

Names of the charity trustees who manage the charity

Name of person (or body) Dates acted if not for Trustee name Office (if any) entitled to appoint trustee (if whole year any) 1 David Rayner To 14/01/2023 2 Jason Webb Chairman Whole Year 3 Steve Gotts ** Whole Year 4[Chris Kenny] To 15/05/2023 5[Ollie Camp ] From 20/03/2023 Jason Webb

** Steve Gotts deceased on 21[st] March 2024.

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

2024

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Appointed by the Chair of the Trustees Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

TAR

2024

Section C Objectives and activities

To establish and maintain a museum and archive for the benefit of the public to be known as the Bottisham Airfield Museum and in furtherance of this the trustees shall have power:

a) collect, restore, conserve and display items relevant to the history of Bottisham airfield, including material relating to home front in the local communities.

Summary of the objects of the charity set out in its governing document

b} to establish and maintain a reference archive facility and to acquire materials for this purpose,

c) to educate the public in 'the role of the airfield, the units that served there and the role the local villages played in the war effort,

d) to record the history of the Royal Air Force (RAF) and the United States Army Air Force (USAAF) with particular reference to their connection to Bottisham airfield, and e) to promote and encourage research into Bottisham Airfield for the benefit of the public.

The Museum enjoyed a successful 2023 season - opening every Sunday and Wednesday from 10.30am to 4.00 pm from March to November and attracting large numbers of visitors.
• In August and September 2023, we hosted a company operating helicopter pleasure flights on five occasions. As well as direct revenues this also attracted more visitors to the museum and café.
• The Museum opened on other days on an ad hoc basis for tour groups and for large groups such as Scouts, Cubs, Remote Control modelers etc.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

We began developing a dedicated educational pack aimed at organized school visits and we were pleased to receive our first organized school visit,
• We continued to hold large events - notably Bottisham at War, a Remembrance Day Service and Classic Car Meetings.
We also continued with various outreach activities by attending a primary school in Linton and events at Duxford and Newmarket.

In setting the above objectives and planning the activities of the charity, the Trustees have given careful consideration to the Charity Commission’s public benefit guidance.

TAR

2024

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D	Achievements andperformance	Achievements andperformance
Summary of the main achievements of the charity during the year	•	We made more additions to our volunteer team, strengthening our curatorial team and also managed to attract more young volunteers
		who are undertaking the Duke of Edinburgh’s Award.
	•	We raised the£10,000 required to purchase a temporary hangar to
		protect our rare P-51 Mustang fighter from the weather.
	•	Our events, especially Bottisham at War (1940’s reenactment
		event) attracted record numbers - our Classic Car Day also
		attracted record numbers.
	•	We further enhanced our displays with an improved RAF display
		and created a dedicated home front display.
	•	We continued to attract a number of groups to visit the museum
		such as the Sea Scouts, various vintage car and motorbike clubs,
		Society, airmen from Lakenheath and Mildenhall and organised
		tour groups from the National Museum of the Mighty Eighth.

TAR

2024

Section E Financial review

Brief statement of the charity’s policy on reserves

Cash reserves will be maintained to cover the Charity’s current obligations and provide a contingency to meet the base fixed costs of the Charity and the museum buildings for a minimum period of six months in the event of unforeseen events (Base fixed costs estimate £8,000 for six months based on historic run rate).

Details of any funds materially in deficit

None

Further financial review details (Optional information)

Financial Review:

You may choose to include additional information, where relevant about:

Total revenues for the museum were £124.9k in the year 2022/23, compared to £124.1k in 2021/22. This is a net increase of just 0.7%, but the sources of funding changed materially with a larger proportion of income derived from museum activities and operations and less from donations and gift aid.

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
Key sources of funding in the year were donations, contributing 39% of the total (last year 71%), café and shop 27% (lyr 10%), and public admissions to the museum and events 22% (lyr 11%).

• investment policy and objectives including any ethical investment policy Two major factors were behind these changes. Firstly Mr. David Rayner, adopted. a founder, trustee, and benefactor of the museum passed away in January 2023. In previous years Mr. Rayner had made considerable donations to the Museum for infrastructure and exhibits and these are absent from the revenues in 2022/23. Secondly, the museum opening hours have been extended from one day per week to two in 2022/23, resulting in an increase in visitor numbers of c. 200% to 2,300 across the regular opening days this year. This increased footfall has contributed to the absolute increases in café sales of 202%, and gift shop sales of 113%, over the prior year.

Special events scored record attendances, with Bottisham at War in the summer attracting 1,020 paying visitors across the weekend, and 900 people plus the many exhibitors coming to our two successful car shows in July and October, contributing to event revenues of £18k that was 78% up on the previous year.

Total operation expenditure (excluding purchases of items for resale in the shop and café) was £57k, an increase of 6.5% on the previous year. At the end of the reporting period the Charity’s cash position was much improved, with a bank balance of £64k compared to £12k at the end of October 2022.

Related Party Transactions:

During the 2022/23 financial period the charity made payments totaling £2,500 (2021/22: £2,500) to a partnership in which David Rayner, a trustee of the charity until January 2023, was also a partner.

TAR

2024

In the previous financial period 2021/22 the charity received unrestricted donations totaling £55,300 from David Rayner, a trustee. In 2022/23, this was zero – no donations were received from David Rayner.

Payments made during the year to Trustees for reimbursement of expenses incurred totaled £1,091:

Jason Webb £237; for Jeep fuel and items bought for collection.
Chris Kenny £65; for sundry supplies.
• Ollie Camp £789; for IT equipment purchased for the museum, café supplies and sundries.

These payments were made in accordance with the terms of the charity’s trust deed, and with regard to the applicable sections of the Charities Act 2011.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

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Jason Webb (May 13, 2024, 5:49pm)

Full name(s)[Jason Webb ]

Position (eg Secretary, Chair of Trustees Chair, etc)

Date 13 May 2024

TAR

2024

Charity Name No (if any) Bottisham Airfield Museum 1159036

CC16a

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Charity Name No (if any) Bottisham Airfield Museum 1159036	Charity Name No (if any) Bottisham Airfield Museum 1159036	Charity Name No (if any) Bottisham Airfield Museum 1159036	Charity Name No (if any) Bottisham Airfield Museum 1159036
Receipts andpayments accounts
For the period from	01/11/2022 Period start date	To	Period end date 31/10/2023

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 48,508 22,623 18,263 11,276 9,737 7,755 - 6,767 124,929 - - 124,929 13,598 8,392 7,906 6,018 5,111 4,898 4,343 3,627 2,500 2,265 2,114 1,692 1,297 1,065 989 726 697 674 437 178 174 - 2,080 70,780 8,543 514 467 - - - 8,059 1,465 72,246 52,683 - 11,816 64,499	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 48,508 22,623 18,263 11,276 9,737 7,755 - 6,767 124,929	Last year to the nearest £
Donations	48,508				74,157
Café Sales	22,623				7,495
Events	18,263				10,238
Gift ShopSales	11,276				5,283
Museum Admissions	9,737				3,404
Rental Income	7,755				7,755
Gift Aid	-				13,825
Other Income	6,767				1,960
*Sub total*(Gross income for AR)	124,929				124,118

A2 Asset and investment sales, (see table).
	-			-
*Sub total*	-			-	-
*Total receipts* A3 Payments
					124,118

Renovations	13,598				20,849
Café Purchases	8,392				2,919
Materials & Tools	7,906				1,974
Security	6,018				5,927
Gift ShopPurchases	5,111				5,639
Exhibits	4,898				1,184
Electricity	4,343				4,008
Event Expenses	3,627				4,836
Rental Expense	2,500				2,500
Consultancyand Advice	2,265				2,520
Insurance	2,114				2,054
Permits & Licenses	1,692				-
Gardening	1,297				2,744
Outside Catering	1,065				-
Internet and IT	989				1,187
Printing	726				319
Waste	697				615
Toilet & Welfare	674				1,006
Marketing	437				597
Water	178				552
Post Office & Stationery	174				180
Bank Charges	-				64
Other Expenses	2,080				644
**Sub total **	70,780				62,315

A4 Asset and investment purchases, (see table)
Aircraft hanger	8,543				4,784
IT Equipment	514				-
Cafe Appliances	467				-
MustangLou IV Rebuild(Exhibit)	-				35,122
Renovations to Site Buildings	-				8,273
Power SupplyUpgrade(Refund)	- 8,059				9,829
**Sub total **	1,465				58,008
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					120,323

	52,683	-	-	52,683	3,794
	-	-	-	-	-
	11,816	-	-	11,816	8,022
	64,499	-	-	64,499	11,816

CCXX R1 accounts (SS)

Section B Statement of assets and liabilities at the end of the period

Signature British Gas React CP Warbird Coffee Co Troy Security Price Bailey LLP Simpsons Nurseries Booker Foods 100th Bomb Group Memorial Details Land & Buildings (gift April 2015) Site preparation at Cost Nissen Hut at Cost Renovations to Site Buildings (2018 to 2022) IT Equipment Exhibits & Mustang Project (Prior years) Mustang Lou IV Aircraft Rebuild (Exhibit) Aircraft hanger Café Appliances Details Details Details Lloyds Bank Treasurer's Account Oct 31st Lloyds Bank BUS Account Oct 31st Cash floats - Shop & Café *Total cash funds* (agree balances with receipts and payments account(s)) Details ~~Jason Webb (May 13 2024 5:49pm)~~	Unrestricted funds Restricted funds to nearest £ to nearest £ 22,029 - 42,410 - 60 - 64,499 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - Fund to which asset belongs Cost (optional) - Fund to which asset belongs Cost (optional) Unrestricted 300,000 Unrestricted 20,355 Unrestricted 32,156 Unrestricted 14,542 Unrestricted 347,015 Unrestricted 35,122 Unrestricted 13,326 Unrestricted 514 Unrestricted 467 Fund to which liability relates Amount due (optional) Unrestricted 195 Unrestricted 410 Unrestricted 76 Unrestricted 57 Unrestricted 153 Unrestricted 23 Unrestricted 279 Unrestricted 1,500 Print Name Jason Webb	Endowment funds to nearest £
		-
		-
		-
		-
		OK
		Endowment funds to nearest £
		-
		Current value (optional)
		-
		Current value (optional)









		When due (optional)
		08/11/2023
		14/11/2023
		09/11/2023
		15/11/2023
		07/11/2023
		03/11/2023
		30/11/2023


		Date of approval
	Jason Webb	13 May 2024
~~Jason Webb (May 13 2024 5:49pm)~~

CCXX R2 accounts (SS)

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Section A Reference and administration details

Names of the charity trustees who manage the charity

Names and addresses of advisers (Optional information)

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Additional governance issues (Optional information)

Section C Objectives and activities

Additional details of objectives and activities (Optional information)

Further financial review details (Optional information)

Financial Review:

Related Party Transactions:

Section F Other optional information

Section G Declaration

Section A Receipts and payments

Section B Statement of assets and liabilities at the end of the period

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