||||||||||
|---|---|---|---|---|---|---|---|---|
||**Trustees' Annual Report for the period**||||||||
||**From**|Period start date|||**To**|Period end date|||
|||Day
01|Month
11|Year
2022||Day
31|Month
10|Year
2023|
## Section A Reference and administration details
**Charity name** Bottisham Airfield Museum **Other names charity is known by Registered charity number (if any)** 1159036 **Charity's principal address** Wilbraham Road Bottisham Cambridge **Postcode CB25 9BU**
## **Names of the charity trustees who manage the charity**
**Name of person (or body) Dates acted if not for Trustee name Office (if any) entitled to appoint trustee (if whole year any)** 1 David Rayner To 14/01/2023 2 Jason Webb Chairman Whole Year 3 Steve Gotts ** Whole Year 4[Chris Kenny] To 15/05/2023 5[Ollie Camp ] From 20/03/2023 Jason Webb
** Steve Gotts deceased on 21[st] March 2024.
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
**2024**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Appointed by the Chair of the Trustees Trustee selection methods (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
**TAR**
**2024**
2
## **Section C Objectives and activities**
To establish and maintain a museum and archive for the benefit of the public to be known as the Bottisham Airfield Museum and in furtherance of this the trustees shall have power:
a) collect, restore, conserve and display items relevant to the history of Bottisham airfield, including material relating to home front in the local communities.
**Summary of the objects of the charity set out in its governing document**
b} to establish and maintain a reference archive facility and to acquire materials for this purpose,
c) to educate the public in 'the role of the airfield, the units that served there and the role the local villages played in the war effort,
d) to record the history of the Royal Air Force (RAF) and the United States Army Air Force (USAAF) with particular reference to their connection to Bottisham airfield, and e) to promote and encourage research into Bottisham Airfield for the benefit of the public.
- The Museum enjoyed a successful 2023 season - opening every Sunday and Wednesday from 10.30am to 4.00 pm from March to November and attracting large numbers of visitors.
- • In August and September 2023, we hosted a company operating helicopter pleasure flights on five occasions. As well as direct revenues this also attracted more visitors to the museum and café.
- • The Museum opened on other days on an ad hoc basis for tour groups and for large groups such as Scouts, Cubs, Remote Control modelers etc.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- We began developing a dedicated educational pack aimed at organized school visits and we were pleased to receive our first organized school visit,
- • We continued to hold large events - notably Bottisham at War, a Remembrance Day Service and Classic Car Meetings.
- We also continued with various outreach activities by attending a primary school in Linton and events at Duxford and Newmarket.
In setting the above objectives and planning the activities of the charity, the Trustees have given careful consideration to the Charity Commission’s public benefit guidance.
**TAR**
**2024**
3
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
|Section D|Achievements andperformance|Achievements andperformance|
|---|---|---|
|**Summary of the main**
**achievements of the charity**
**during the year**|•|We made more additions to our volunteer team, strengthening our
curatorial team and also managed to attract more young volunteers|
|||who are undertaking the Duke of Edinburgh’s Award.|
||•|We raised the£10,000 required to purchase a temporary hangar to|
|||protect our rare P-51 Mustang fighter from the weather.|
||•|Our events, especially Bottisham at War (1940’s reenactment|
|||event) attracted record numbers - our Classic Car Day also|
|||attracted record numbers.|
||•|We further enhanced our displays with an improved RAF display|
|||and created a dedicated home front display.|
||•|We continued to attract a number of groups to visit the museum|
|||such as the Sea Scouts, various vintage car and motorbike clubs,|
|||Society, airmen from Lakenheath and Mildenhall and organised|
|||tour groups from the National Museum of the Mighty Eighth.|
**TAR**
**2024**
4
**Section E Financial review**
**Brief statement of the charity’s policy on reserves**
Cash reserves will be maintained to cover the Charity’s current obligations and provide a contingency to meet the base fixed costs of the Charity and the museum buildings for a minimum period of six months in the event of unforeseen events (Base fixed costs estimate £8,000 for six months based on historic run rate).
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
## **Financial Review:**
You **may choose** to include additional information, where relevant about:
Total revenues for the museum were £124.9k in the year 2022/23, compared to £124.1k in 2021/22. This is a net increase of just 0.7%, but the sources of funding changed materially with a larger proportion of income derived from museum activities and operations and less from donations and gift aid.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- Key sources of funding in the year were donations, contributing 39% of the total (last year 71%), café and shop 27% (lyr 10%), and public admissions to the museum and events 22% (lyr 11%).
• investment policy and objectives including any ethical investment policy Two major factors were behind these changes. Firstly Mr. David Rayner, adopted. a founder, trustee, and benefactor of the museum passed away in January 2023. In previous years Mr. Rayner had made considerable donations to the Museum for infrastructure and exhibits and these are absent from the revenues in 2022/23. Secondly, the museum opening hours have been extended from one day per week to two in 2022/23, resulting in an increase in visitor numbers of c. 200% to 2,300 across the regular opening days this year. This increased footfall has contributed to the absolute increases in café sales of 202%, and gift shop sales of 113%, over the prior year.
Special events scored record attendances, with Bottisham at War in the summer attracting 1,020 paying visitors across the weekend, and 900 people plus the many exhibitors coming to our two successful car shows in July and October, contributing to event revenues of £18k that was 78% up on the previous year.
Total operation expenditure (excluding purchases of items for resale in the shop and café) was £57k, an increase of 6.5% on the previous year. At the end of the reporting period the Charity’s cash position was much improved, with a bank balance of £64k compared to £12k at the end of October 2022.
## **Related Party Transactions:**
During the 2022/23 financial period the charity made payments totaling £2,500 (2021/22: £2,500) to a partnership in which David Rayner, a trustee of the charity until January 2023, was also a partner.
**TAR**
**2024**
5
In the previous financial period 2021/22 the charity received unrestricted donations totaling £55,300 from David Rayner, a trustee. In 2022/23, this was zero – no donations were received from David Rayner.
Payments made during the year to Trustees for reimbursement of expenses incurred totaled £1,091:
- Jason Webb £237; for Jeep fuel and items bought for collection.
- Chris Kenny £65; for sundry supplies.
- • Ollie Camp £789; for IT equipment purchased for the museum, café supplies and sundries.
These payments were made in accordance with the terms of the charity’s trust deed, and with regard to the applicable sections of the Charities Act 2011.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**==> picture [83 x 26] intentionally omitted <==**
Jason Webb (May 13, 2024, 5:49pm)
**Full name(s)**[Jason Webb ]
> **Position (eg Secretary,** Chair of Trustees **Chair, etc)**
**Date** 13 May 2024
**TAR**
**2024**
6
**Charity Name No (if any) Bottisham Airfield Museum 1159036**
**CC16a**
**==> picture [146 x 27] intentionally omitted <==**
|**Charity Name**
**No (if any)**
**Bottisham Airfield Museum**
**1159036**|**Charity Name**
**No (if any)**
**Bottisham Airfield Museum**
**1159036**|**Charity Name**
**No (if any)**
**Bottisham Airfield Museum**
**1159036**|**Charity Name**
**No (if any)**
**Bottisham Airfield Museum**
**1159036**|
|---|---|---|---|
|**Receipts andpayments accounts**||||
|**For the period**
**from**|**01/11/2022**
Period start date|**To**|Period end date
**31/10/2023**|
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**48,508**
**22,623**
**18,263**
**11,276**
**9,737**
**7,755**
**-**
**6,767**
**124,929**
**-**
**-**
**124,929**
**13,598**
**8,392**
**7,906**
**6,018**
**5,111**
**4,898**
**4,343**
**3,627**
**2,500**
**2,265**
**2,114**
**1,692**
**1,297**
**1,065**
**989**
**726**
**697**
**674**
**437**
**178**
**174**
**-**
**2,080**
**70,780**
**8,543**
**514**
**467**
**-**
**-**
**- 8,059**
**1,465**
**72,246**
**52,683**
**-**
**11,816**
**64,499**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**48,508**
**22,623**
**18,263**
**11,276**
**9,737**
**7,755**
**-**
**6,767**
**124,929**|**Total funds**
**to the nearest £**
**48,508**
**22,623**
**18,263**
**11,276**
**9,737**
**7,755**
**-**
**6,767**
**124,929**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Donations|**48,508**|||||**74,157**|
|Café Sales|**22,623**|||||**7,495**|
|Events|**18,263**|||||**10,238**|
|Gift ShopSales|**11,276**|||||**5,283**|
|Museum Admissions|**9,737**|||||**3,404**|
|Rental Income|**7,755**|||||**7,755**|
|Gift Aid|**-**|||||**13,825**|
|Other Income|**6,767**|||||**1,960**|
|**_Sub total_**_(Gross income for AR)_|**124,929**|||||**124,118**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**|||**-**|||
|**_Sub total_**|**-**|||**-**||**-**|
|**_Total receipts_ **
**A3 Payments**|||||||
|||||||**124,118**|
||||||||
|Renovations|**13,598**|||||**20,849**|
|Café Purchases|**8,392**|||||**2,919**|
|Materials & Tools|**7,906**|||||**1,974**|
|Security|**6,018**|||||**5,927**|
|Gift ShopPurchases|**5,111**|||||**5,639**|
|Exhibits|**4,898**|||||**1,184**|
|Electricity|**4,343**|||||**4,008**|
|Event Expenses|**3,627**|||||**4,836**|
|Rental Expense|**2,500**|||||**2,500**|
|Consultancyand Advice|**2,265**|||||**2,520**|
|Insurance|**2,114**|||||**2,054**|
|Permits & Licenses|**1,692**|||||**-**|
|Gardening|**1,297**|||||**2,744**|
|Outside Catering|**1,065**|||||**-**|
|Internet and IT|**989**|||||**1,187**|
|Printing|**726**|||||**319**|
|Waste|**697**|||||**615**|
|Toilet & Welfare|**674**|||||**1,006**|
|Marketing|**437**|||||**597**|
|Water|**178**|||||**552**|
|Post Office & Stationery|**174**|||||**180**|
|Bank Charges|**-**|||||**64**|
|Other Expenses|**2,080**|||||**644**|
|**_Sub total_ **|**70,780**|||||**62,315**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
|Aircraft hanger|**8,543**|||||**4,784**|
|IT Equipment|**514**|||||**-**|
|Cafe Appliances|**467**|||||**-**|
|MustangLou IV Rebuild(Exhibit)|**-**|||||**35,122**|
|Renovations to Site Buildings|**-**|||||**8,273**|
|Power SupplyUpgrade(Refund)|**- 8,059**|||||**9,829**|
|**_Sub total_ **|**1,465**|||||**58,008**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**120,323**|
||||||||
||**52,683**|**-**|**-**|**52,683**||**3,794**|
||**-**|**-**|**-**|**-**||**-**|
||**11,816**|**-**|**-**|**11,816**||**8,022**|
||**64,499**|**-**|**-**|**64,499**||**11,816**|
71
CCXX R1 accounts (SS)
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B2 Other monetary assets**
**B3 Investment assets**
Signed by one or two trustees on behalf of
all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|
Signature
British Gas
React CP
Warbird Coffee Co
Troy Security
Price Bailey LLP
Simpsons Nurseries
Booker Foods
100th Bomb Group Memorial
**Details**
Land & Buildings (gift April 2015)
Site preparation at Cost
Nissen Hut at Cost
Renovations to Site Buildings (2018 to 2022)
IT Equipment
Exhibits & Mustang Project (Prior years)
Mustang Lou IV Aircraft Rebuild (Exhibit)
Aircraft hanger
Café Appliances
**Details**
**Details**
**Details**
Lloyds Bank Treasurer's Account Oct 31st
Lloyds Bank BUS Account Oct 31st
Cash floats - Shop & Café
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
~~Jason Webb (May 13 2024 5:49pm)~~|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**22,029**
**-**
**42,410**
**-**
**60**
**-**
**64,499**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**300,000**
Unrestricted
**20,355**
Unrestricted
**32,156**
Unrestricted
**14,542**
Unrestricted
**347,015**
Unrestricted
**35,122**
Unrestricted
**13,326**
Unrestricted
**514**
Unrestricted
**467**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**195**
Unrestricted
**410**
Unrestricted
**76**
Unrestricted
**57**
Unrestricted
**153**
Unrestricted
**23**
Unrestricted
**279**
Unrestricted
**1,500**
Print Name
Jason Webb|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**Current value**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
||||**When due**
**(optional)**|
||||08/11/2023|
||||14/11/2023|
||||09/11/2023|
||||15/11/2023|
||||07/11/2023|
||||03/11/2023|
||||30/11/2023|
|||||
|||||
||||Date of
approval|
|||Jason Webb|13 May 2024|
||~~Jason Webb (May 13 2024 5:49pm)~~|||
82
CCXX R2 accounts (SS)
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**==> picture [126 x 37] intentionally omitted <==**
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