CHARITY COMMISSION FOR ENGLAND ANO WALES C-L,Ii/ i-.IllN'LT P L A Y E R S Trustees, Annual Report for the period From 1 January 2023 to 31 December 2023 Charity name: Clavering Players Charity registration number: 1158925 Objectives and Activities SORP Summary of the purposes of the charity as sel out in its governing document Para The Objects of the CIO are: 1. To advance the education of the public in the performing arts and present for public perfomiance a baland range of plays of artistic merit 2. The protection and preservation of the environment for the benefit of the public by the provision of public amenity 3. To assist and further such charitable institutions and charitable purposes as the committee shall from time to time determine. Clavering Players stage Iwo productions in 2023, one 'Secondary Cause of Death. was staged in June 2023. The annual pantomime was also slaged in December, entitled The Musketeers. Summary ofthe main activities in relation to those purposes for the public benefit, in particular, the activities. projecls or setvices identified in the accounts. Slalement confirming whelher ihe trustees have had regard to the guidance issued by the Charity Commission on public benefrt Para and Para The Trustees have complied with the duty in Section 17151 of the Charities Act 2011 to have due regar¢J to guidance published by the Charity Commission on public benefit. Clavering Players provides a range of opportunities for members to develop their skills and enjoy working logelher towards a common goal. We keep our productions affordable and aim to provide good mix of serious and less serious productions to both entertain and stimulate our audiences.
Addltional inforniation Contribution made by volunteers Para 1.38 Membership of Clavering Players is open to all. The charity is run by a committee of Trustees who are all members acting in a voluntary capacity. All activities on stage, behind stage and front of house are undertaken by members acting in a voluntary ca acit with much a reciated su ort from friends and famil Membership subscriptions and ticket prices are kept at an affordable level in order to encoura artici ation. Clavering Players are a member of NODA (National Opera and Dramatic Association). The members ofthe committee acknowledge the skill. dedication and hard work of the members and ex ress their a reciation for their on oin su Pricing Thanks and acknowledge- ments Achievements and Performance Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumslances ofits beneficiaries and any wider benefils to society as a whole. Para 1.20 Secondary Cause of Death was the play chosen for our May production this year. Dua to production i$$u9$, the play w38 moved to late June. This was directed by Rachel Betts and had a cast of 7 who were supported front of house and backstage by 5 members and volunteers. The annual pantomime, Cinderella, was written by a young member of the society, Megan Elliston, assisted by her father Matt Ellislon. This was the third panto that they had written. A cast of 22 was ably supported front of house and backstage by 16 members and volunteers. The preview to the 1st Clavering scout group and the four perfom)ances were attended by 450 adults and children from the local communtty and beyond. Financial Review Review of the charily's financial position at the end of the period Para The charily had £7,75612022 £9.662) in the bank at the end of the year and net current assets amounting to £7.756 {2022 £10,060). The Charity decided to invest in upgrading a costly piece of lighting equipment (£1.5K) during the financial period which accounted for a large amount of losses. For 2023 onwards, the charity chose lo swtch accounting tyrJ88 from Accrual & Pre Payments to receipts and payment accounting to simplify the accounting process. This has resulted in a one off re8tatement figure being added to the return to cover this chan
Statement explaining the policy for holding reserves slating why they are held Amount of reserves held Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a oin concern Para 1.22 The Trustees aim to hold sufficient reserves lo cover ancillary production expenditure and subsidise a number of loss-making productions during the coming years. Par8 1.22 The r.harity h2% nn restricted funds so ils unrestricted reserves amounted to £7,756 2022 £9,662 No funds are in deficit. al the end of the eriod. Para 1.24 Para 1.23 The annual pantomime has for some time replenished the charity's reserves and rf this 51tuation were lo change long lerm the Trustees would need to reassess their future strategy. Additional infomiation The charity's principal sources of funds (irbcluding any fundraisin Investment policy and ob'ectives A description of the principal risks facing the charity Para 1.47 In normal years, soma productions make a surplus from ticket and ancillary refreshment sales occasionally supplemented by very welcome donations. Para The Charity has insufficient funds lo invest in anything beyond its own activities. Para The Charity is reliant on surpluses from the annual pantomime to replenish ils serVeS. There is no risk of insolvency as the Charity has suff1cient reserves to cover general expenditure and subsidise a number of loss-making productions. It is also the Trustees, policy never lo incur liabilities or make commitments that the Players are unable to pay for out of current funds or, in Ihe case of grants, funds which il has the legal right to receive before the ment is due. structure, Governance and Management Descriptirjn of Gharil 's trusl$'. Type of goveming document How is the charity constituted? Trustee selection methods including details of any constitutional provisions e.g. election lo post or name of any r¥on or bod Para 1.25 Charitable Incorporated Organisation {CIOI Constitution Para 1.25 cio Para 1.25 Al each annual general meeting.. the trustees retire from off1ce and are eligible for re*lection', the members elect members to serve as Trustees for the coming year., and the members appoint Trustees to the offices ofchairnan, Secretary and Treasurer. The Trustees may appoint 8 Stage Manager. Wardrobe Supervisor. Publicity Manager. Website Manager and
entitled to appoint one or more truste8S Membership Secretary who are not necwarity Trustees but who are inmted to commlttee meeting5 when thelr parUGular responsibllili8s are dISced. The Trustees appoint one of thelr number to act as Ilalson officer for each ucilon. Reference and Admlnistrative detalls Cha name istered chari number Chari$ principal address Claveri 1158925 1 Oxleys Close Clavering. Saffton Walden. Essex. CB114PB Pla Names ofth8 charlty trustees who manage the charlty pwson lor Offlc• Ill•ny) D•t•• •¢t•d Ilnot for whol8 yr to appolnt tr1 Raehel Betts Chainnan Treasurer Matth&w Elliston Rosemary Ella Deane Martin Gouldstone Secretary (to 2810912023) To 2810912023 Secretary (from 28109f2023) Tudor Owen Declarations The trustees declare that they have approved the tru8tee8' report above. Signed on bohall of the charws trustees Slgnature(s) Full namo($) Rathel Betts Matthew Elltston Posttlon Chainnan Treasurer 2cliol3*
Independent examiner's report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Section A Indopondgnt Examin•r's R•port Report to the trusteesl members of CLAVERING PLAYERS On accounts for the year ended Set out on pages Charity no (if any) 31 DecEmber 2023 1158925 6-16 I report to the charity trustees on my examinalion of the accounts of the Company for the year ended 31 December 2022. The charity's trustees are responsible for the preparation of the accounts. The charily's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (-the Charities Act") and that an Independenl examination is needed. It is my responsibility to= examine the accounts under section 145 of the Charities Act, lo follow the procedurés laid down in the general Directions given by the Charity Commission (under section 145{51(b} of the Charities Act, and to state whether particular matters have come to my attention. My examination was carried out in accordan with general Directions given by the Charity Commission. An examination include5 a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. 11 also includes consideration of any unusual items or disclosures in the aOuntS and seeking explanations from the trustees concerning any such matters. The pro¢edures undertaken do not provide all the evidence that would be required in an audil, and consequently no opinion is given as to whether the accounts present a 'lrue and fair, view and the report is limited to those matters set out in the statement below. In conneclion with my examination, no matter has come to my attention which gives me reasonable cause to believe that in, any material respect, the requirements.. to keep accounting records in accordance with section 130 of the Charities Act,. and to prepare accounts which accord wth the accounting records and Comply with the accounting requirements of the Charities Act have not been mel., or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Respectiv8 responsibilities of trustees and examiner Basis of Independent examiner's ststement Independent examiner's statement Signed: Date: /p Name: John Oglesby Relevant professional qualification{s) or body: Lindsay House, Berden, Herts, CM23 1AS ACMA Address:
CHARITY COMMISSION FOR ENGND ANO WALES 11585fj5 Recelpts and payments accounts CC16a For# p•rfod To Section A Receipts and payments Unr•strfctsd fvnds RestriGt¢d Endowment Ly•w A1 Rt¢e 12• 711 4718 htr85t Svb 10t&1(Gr l¢r A2 Ass•t•rKI InY•skn•ntsal• Sub tot A3Pa m•nts Sub t 7.n1 A4Ass•1 and lThv•stsn•nt h•Ms s•• tsbJ• Sub tot 7.nl ASTransf•r¥ b•lw••n fvnds AICa5h funds Jast y•r•nd 7.766 7.716
Section B Statem ent of assets and liabilities at the end of the period Unr•thl¢t•d R••trkt•d Endu*ffl•rt lund• Categorles knwJ•V••t£ B1 Cuh lynd• Tot•1 c•sh fvnds 7.716 Unr••trlthd Rè•tslcltd Endth¥m•rt fur lunda n••r•4LE Pptal B2 Other monotsry •Mots D•tsl DgtalLS B4 P38èts rètsln•d lor th• ¢haFVg own Dgt4ilN BS Uabllil•• SvJrwlu prfrt Na BthIChalnwl IteLEfrTs Mkn1W 2¥