CHARITY COMMISSION FOR ENGLAND AND WALES (-L Ix,'i.IllN(I P L A Y E R S Trustees, Annual Report for the perlod From 1 January 2022 to 31 December 2022 Charity name: Clavering Players Charlty registratlon number: 1158925 Objectlves and Actlvlties SORP Summary of the purposes of the charty as set out in its governing document Parn 1.17 The Objects of the CIO are.. 1. To advan the education of the public in the P8rfomiing arts and present for public perfornance balanced range of plays of artistic merit 2. The protecbon and preseNation of the environment for the benefit of the public by tt)e prowsion of a public amenty 3. To assist and further such charrtable institutions and Charitab purposes as the commrttee shall from time to time determine. Clavering Players stsge two productions in 2022, one 'Come on Jeeves. which was part of ClaveTing's Jubilee celebration weekend. The annual pantomime was also staged in December. entiiled The Musketeers. Summary of the main activities in relation to those purposes for the public benefrt. in particular. the activities, proieds or services identified in the accounts. Statement confirmirvJ whether the trustees have had rgJard to the guidance issued by the Chanty Commission on public benefrt 1 19 P¥ra The Trustees have complied wth the duty in Section 17(5) of the Chanties Act 2011 to have due regard to guidance published by the Charty Commission on public benefit. Clavering Players provides a range of opportunities for members to develop their ski115 and enjoy working together towards a common goal. We keep our productions affordable and aim to provide a gooyj mix of senous and less serious productions to both entertain and stimulate our audiences.
Additional Infomiation Contribution made by volunteers Para Membership of Clavering Players is open to all. The charity is run by a committee of Trustees who are all members acting in a voluntary capacty. All activrties on stage, behind stage and front of house are undertaken by members actirKJ in a voluntary ac thmucha reciated su ort from friends and famil Membership subscriptions and ts'cket prices are kept at an affordable level in order to encoura artici ation. Clavering Players are a member of NODA (National Opera and Dramatic Associab"on). The membèrs of the committ acknowledge the skill. dedication and hard work of the members and express thr appreoation for their ongoing support desprte all thè drfficults'es of the ndemic. Pricing Thanks and acknowledge- ments Achievements and Perfonnance Summary ofthe main achièvements of the charity, identifying the drfference the charty's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Parn As part of Clavering Village Jubilee celebrations, we staged a period comedy. Come on Jeeves This play was chosen as it was written in 1952 $0 a fitting nod to the Jubilee This was directed by Rathl Betts and had a cast of 9 who were supported front of hous8 and backstage by 5 memb8rs and volunteers. The annual pantomime. The Musketeers, was wrrtten by a young member of the society, Megan Elliston, assisled by her father Matt Elliston. This was the second panto that they had wntten & directed Clavenng Players were delighted when for the second year running we reNed a nomination for a NODA Award for Best Parrtomime 2022. A cast of 21 was ably supported front of house and backstage by 16 members and volunteers The preview to the 1 st Clavering SCOLrt group and the four perfomiances were attended by 440 adults and children from the local community and Financial Review
Review of the charrty's financial posf(ion at the end of the eriod Statement explaining the policy for holding reserves ststing why they are held Amount of reseNes held Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a oin Para The charity had £9.662 (2021 £8.870) in the bank at the end of the year and net current assets amounb.ng to £ 10,060 {2021 £9.130) Para The Tnjstees aim to hokl SLrfFicient reserves to cover ancillary produdion expenditure and subsidise a number of l¢JSS-making produclions during the coming years. Para 1.22 The tharity has no restricted funds so its unrestricted reserves amounted to £9.662 2021 £8.870 at the end of the od. No funds are in deficrt. P8r8 1.24 Parn 123 The annual pantomime has for some time replenished the charitls reserves and rf this situation were to change long term the Trustees would need to r8ass8ss their fuiure strat8gy. Addltlonal infonnatlon The charty's Poro pnncipal 147 sources of furKIs (including any fundraisin Investment policy and ob'eclives A desrJiptFon of the principal risks facing the charity In nomial years. some productions make a surplus from ticket and ancillary refreshmenl sales occasionally supplemented by very welcome dOnatn8. P•r• The Charty has insufficient funds to invest in anything beyond its own actwities. Para The Charity is reliant on surpluses from the annual pantomime to replenish tts reserves. There is no risk of insolvency as the Charty has sufficient reserves to cover general expenditure and subsidise a number of Ioss-making productions. It is also the Trustees, policy never to incur liabllrtS or make commitments that the Players are unable to pay for OLrt of current funds or, in the case of grants. funds which it has the legal nght to receive before the ment is due. Structure. Governance and Management Description of cha 's trusts: Type of goveming document How is the chartty constituted? Trustee selection methods includin Charitable Incorporated Organisation (CIO) Constrtution 1.25 cio 1.25 125 At each annual general meeting.. the trustees retire from Offi and are eligible for r*lection,' details
of any constrtutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees the members elect members to serve as Trustee5 for the comirMJ year., and the members appoint Trustees to the offices of Chaimian, Secretary and Treasurer. The Trustees may appoint a Stage Manager, Wardrobe Supervisor, Publicty Manager. Website Manager and Membership Secretary who are not necessarily Trustees but who are invited to committee meetings when their particular responsibil'8S are discussed. The Trusts appoint one of th&ir number to act as liaison officer for each roducts'on. Reference and Administrative details Charit name istered chan number Charity's principal address Claven 1158925 1 Oxleys Close Clavering. Saffron Walden, Essex. CB114PB Pla ers Names of the charity trustees who manage the charity N•m• ol p•[ lor l)odyl entltled to appolnt trusle Ilf ts• nam• Offl¢0 (Sf any) Datyj ctyd not for tthole yoar Rachel Betts Matthew Elliston Rosemary Ella Deane Chaimian Treasurer Secretary (from 15102022) Jayne Hartley Tudor Owen Jennrfer Whyte Martin Gouldstone Secretsry (to 1510912022) To 1510912022 From 1510912022 Declarations The trustees declare that they have approved the trusteos, report above. Slgned on behalf of the charity's trustees Slgnature(s) Full namqs) Rachel B8tts Matthew Elliston Positlon Chainnan Treasurer Dale 2blqii
Independent examinerfs report on the accounts CHARITY COMMISSION FOR ENGLANO AND WALES Sectlon A Independent Examinerfs Report Report to the trusteesl members CLAVERING PL4YERS On accounts for the year ended Set out on pages Charity no (rfany) 31 December 2022 1158925 16 I report to the tharity trustees on my examinats'on of the accounts of the Company for the year ended 31 December 2022. The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audtt is not required for this year under section 144 of the CharrtS Act 2011 Dhe Chariti'es Acr) and that an independent examination is needed. It is my responsibility lo.. examine the accounts urKler section 145 of the Chanties Act, to follow the procedures laid down in the general Directions given by the Chanty Commission {uThJer section 14515)Ib) of the ChantEs Act, and to state particular matters have come to my attention. My examination was carried out in accordance with general Direclions given by the Charity Commission. An examination includes a rewew of the a¢¢ounb'ng records kept by the charity and a companson of the accounts presented with those records. It also includes consKlerats"on of any unusual rtems or disclosures in the accounts and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provKle all the evidence that would be required in an audit. and consequenlly no opinion is given as to whether the accounts Present a 'true and fairf view and the report is limited to those matters set out in the statement below. Respectlve responslbllStles of trustees and examlner Basis of Independent examlner's statement Independent examinevs ststement In connection wtth my examination, no matter has come to my attention which gives me aSOnable cause to believe that in, any material respect, the requirements.. to keep accounts'ng records in accordance with section 130 of the Charities Act,. and to prepare accounts which accord wth the accounting records and comply with the accounting requirements of the Charthes Act have not been met. or 2. to which, in my opinion, attefrtion should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 2810912023 Name". John Oglesby Relevant professional quaiification(s) or body: Acmrt Address:
CHARITY COMMISSION FOR ENGLAND AND WALES CLAVERING PLAYERS Annual accounts for the 1158925 CHARITY COMMISSIO FOR ENGLAND AND WAL nod 31-Dec-22 Per stsrt date 01-Jan-22 Section A Statement of financial activities Prior year fund8 Unrestricted fund8 Total funds Incomlng resources (Note 3) F01 F04 F05 Don8lion8 and legacies charitab a¢Aivitkgs S01 100 5.001 100 5,001 165 3,058 Intere8¢ Total Resources exponded (Note 4) Expondltur• on.. ChadiaNe athTrhliss S07 5,103 5,103 4.750 4,750 4,750 4,750 2,777 Total S12 Net Incomel(expendlture S15 353 353 447 Net movement In funds S20 353 353 447 Rèconclllation of funds.. Total funds brou9hl Total funds can7ed fonvard S21 8,870 8,870 8,423
Unrnstrictod Total thi8 funds yoar Total last ybar Fixed assets F01 F04 F05 Total flxed assds Current assets Debtors (Note 6) 265 Cash at bank and In hand (Note 81 9.662 9.662 8,865 Total current assets B10 10,456 10,456 9.130 Credltors: amounts falling due wlthln one year (Note 7) 794 260 Net current assets/{IlabllltlesJ B12 9.662 Total assets less cumt liabilities 813 9,662 8,865 Total net assets or Ilabilities Funds of the Charity 816 9.662 9,662 8,865 Unrestrfcted funds (note 9) 819 9.662 9.662 8.865 Total fvnds B21 9.662 9,662 8.865 Signed by tnjstees on behaw of all the trustees Date of approval Signature Rachel Betts (Chaimian) 2E Matthew Elliston ffreasurer)
Section C Notes to the accounts Note 1 Bagls of preparauon 1.1 Basls of accountlng These accounts heve been prepared ¢knJer the Mstorkd cost convention ¥frth rterns recc4wtsed at cost ortr8nsaction value unless otheise Stated in the re1 thlsl to Ihe5e aCcots. The accounts have been epared wAIh'. . and wth. Ihe Statemmt of Re¢ommended Pr8cb"ce". Accrwnts and Reporb"tYJ by CtoriU¢s prepanr4 their &counts in aCCOTdarKe th Ihe Financid RertIng Stsrwjwd Wicatle the UK ol (FR8 1021 Is on 16 Jdy 2014 . arxl wlh. e Slwthrd aFrAKat4e in tr* Ur¥ted 8tsJ of Ireljnd {FRS 102} ' and Ihe Chantr¢s Act 2011. Tha Chailty Consllbjlos & wblc benefft Mtity as defined by FRS 102." '.Trk as approwmle 1.2 Golng con¢•rn Irthere are Mate91 uncen•intles rnl•ted to events or conditlons thai casl $wnrficAni doubt on the Ch9ty8
bllity ro eonts'nue as • wng coneem. ple4sepmvide the ffollowing deiails orstate 'hlot4pplicAbl•', K
An expbnakn as tts Ihose facto that s the concS1O0 thot tho ¢haitty 9OItYJ concern, Dlscfosur of any urKertaknties lIt rnake the INot •ppllcatslè golrKJ cort¢rn assumption doubtftd: Wher¢ accounts are not prepared w a .NoiaWkNe eon¢em basis. pfease dixkjse this laet togolher with the tiasis on the truslees preptre¢ the bccounls ond Ihe reason wtty tt cMIlty 19 rt regarded •s a goYKJ Not ¥Wle•l)l• 1.3 Change ol •ccountlng pollvi Tho CoUnts present a Inje foirww and Wkwjs adopteA are IlJge ouUlrd m no1• 2. Y¢s' No. Ple•se dl$close." (i) the n4ture of thè chanoe In 4ccountinoptilicy,' Notpplleablg {ilJ the mstsns why•pplying the new4ecounthg poli¢yprovldès more rnliable &ftdmorn le¥t inforniation,. and Notapplicble (iiij the amount ofthe •djtsstmentforeach Ilne •ffe¢ted in the Cuen¢period. e4¢h pr70rperiod presented and rhè aggregate amount of tt 8djustrnentrelatin9 ro periods before those presented. 3.44 FRS 102 SORP.
Section C Notes lo the accounts leonti Note I Basts of preparatlon {¢on) 1.4 Changes to accountlng estlmates No ehaThJes to a¢countsng estirnates have occwred m the rep)iknJ pu{3.46 FRS 102 SORPI. Yes. No. ..Tk as apwwo1 1.5 Materlal prlor year errors No Mater prior year error l)¢¢n idj tr rewbry peritsJ13.47 FRS 102 SORPI. No. Note 2 AccountlDg pollcles 2.1 RECONCILIATION WITH PREVIOUS GENERALLY ACCEPTED ACCOUNTING PRACTICE Piea$e prgvlde a deserlpllon of the natur• of •ach ¢hang• in accountlng policy No aluslmtrnts have been r•quhd to th• pwlor y•ar fl¥ur••. 2.2 INCOME Yos W Oll••thg FRS 102SWtyfAS IfQ Yes afyd d0Th 15 10b) S 12 FAS102 SCIIPI FuttyirwK¢ •r•rf1$ 16 FRS 102 SORPI Yes Yès Yas don•tiw¥*nd Yes
Section C Notes to the accounts Iconti Note 2 2.2 INCOME Ac¢ounlln9 pollcl•¥ cont Y05 WA Yes W4 Yw Y• Yas Ye• Yts V(+Jnth•rh• IncfAn• frcffj lThtrr••l. royiNl•• ind dldnd ty• Ytt Y•$ Yes ¢k*kn• wojl {5 10 to S 12 FRSIQ2 $3)RPlwA •l•n of io
Seetlon C Plotes to the accounts Iconti Note 2 AcGounllng poii¢les 2.3 EXPENDITURE AND LIABILITIES Costs Yes Y•5 N14 Y•$ Nl4 M14 Y•• Bmk fthwn¢l•l P4wrW 10.7 FRS102 SCIIP. •b 11.17 11 19. FRS102 SORP Yes li
Setiion C Noies to the accounts Iconti Ilote 2 Accounllng pollcles 2.4 ASSETS fixed A59ets fov Tb¥e bE ¢05t kni use by charfty Yes IPrtyare vaw att(at Yes Y¢$ Yes r8$ u*•d A#thtkJ%ld kn rth9 6 1 4 Nla Y•¥ Slochs •nd wogrw4• No W4 YM POUCIES ADOPTFD ADLNAL TO OR Ff EReNT FROM THOSE AeOVE 12
Section C Note5 to the accounts Icontl Note 3 Analysls of income Unrestricted fun(ts Total funds Pflor year Anal Donations and grfts sis Donatlons and legacies: Membership subscriptions and sponsorships which are in substance donations 100 100 100 165 Total 100 165 Charitable actlvltles: Tid(et and programme sales 3.593 3,593 Sales of ancillary refreshments 1.406 4,999 1,406 759 Total 4,999 3,058 Income from Investments: Interest Totsl TOTAL INCOME 5,101 5,101 othor Infom)allon: All Incoma In tho prlor year was unr•8trlctod Nots4 Analysis of expenditure UnTe8triet•d Total fund• POr y•ar Anal sl$ Expenditure on charltable actlvllles Produckn'on costs 3,830 1,861 Anallary refreshments 341 Tools and equipment 19 19 100 weble and promotion 235 235 99 AGM 72 Subscriptions 72 72 54 Insurance 250 250 250 Total expenditure on charltable activities 4,750 4.750 2,777 13
Section C Notes to the accounts Icontl Nots5 Detslls of certaln Item> of expendlture 5.1 F¢08 for oxamlnaljon ol the accwnls Please provide ¢y@iS of rhe amountpaid forany$tsWrye¥rernaj scrutiny or ¢ounts and otherseNi¢espmvided byyourindependent exmlner. Ifnothing was p8ldplese enter V'ln the apprnp14to box(&s). Thls year Last y•ar Indopondont exaffiW$ fo08 Asaurance s•Nlc•8 Othorthan audt or Ind•wnd•nt•xathllon Tax advlsory fggs Other foès U+X •xamplo: fknancw advk•, eonsuiiancy, a¢countsncy s•Thk•sl pald to the Indepondonl •xanUn•r Note 6 Debtors and prepayments Please complete this note rf the chaty has any debtors or prepayment& 6.1 Analysls of dobtors Thls year Last year Prepayments Gtft Aid reclaimalje Total 324 114 151 265 324 7.1 Analy$ls of credltorJ Amounts falllng due wlthln one year Thls year List year Amounts falllng due after more than one ear Last year Thls year Trade credttors 794 260 Total 794 260 Note 8 Cash at bank and in hand Thls year Last year Cash at bank and in hand Total 9,662 9,662 8.865 8.865 14
Note 9 funds 9.1 DelaiFs ol material funds held and movements during the CURRENT reporting period 5p•¢l•l t$, off th• ¢b•rty." •ntl U. unr•wi¢i•¢l Fun(1 Typ• PIE. Wtoru" Pury>oA• and r¢•strlctlo b•l•n$ ht cawrb•d forw•rd In¢om• Exp•n¢lr• Fund Mm•• unrtrlI Fund¥ 5.103 5.103 4750 4.750 9.223 9.223 Toi•l Fun 92 0*ts11s ol material funds h•ld and mo¥em•nts . the PREVIOUS re FUNI Fund bal•nc e4th•d Trp• PE. EE RNLr R•swi¢iio ht In¢(th• Fund n•m•s Urw•itnct•d Funds 8423 3.224 3224 2.777 6.870 8.870 Tolal Funds 15
Section C (cont) Note 10 Transactions with trustees and related parties ff the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such transactions should be provided in this note. If there are no transactions to report, please enter "True" in the box or-False" rf there are transactions to reporL 10.1 Trustee remuneration and benefits None of the trustees have been paid any remunerat40n or received any other benefits from an employment with thelr charity or a related entity (True or False 10.2 Trustees. expenses No trustee expenses have been Incurred (Tn or False) Notes to the accounts TRUE FALS 10.3 Transaction(s) with related parties There have been no related party transactlons In the reportlng period (True or False FALS Amount s wrltten off durlng raportln od Name of the trustee or rèlated party Balanc eat period end Relatlonshl p to charlty Descrlptlon of the transaction(8> Last Year Rachel Betts Trustee Productlon and ancillary refreshment costs relmbursed 248 418 In relation to the transactlons above. Productson costs are in¢urred in line with budgets pre- please provide the tem approved by the Twstees. Where it is not feasible or expedient to pay by cheque. costs are paid by a member or and condition4 including trustee and later reimbursed on the basis of supporting any security and the nature of any payment Invol and r1P1S Expendtture that has not been pr (consideration) to be approved is only reimbursed rf the Trustees agree that it pmvided in settlement was Incurred in the best interests of the charity. For any relatedparty, please pmvide details of any guarantees given or received. No guarant88s have been gDHI or received. 16