South Chard Church Trustees Annual Report 01 April 2020 to 31[st] March 2021
This is the sixth annual report from the trustee board of South Chard Church CIO which was formally registered in October 2014.
The spiritual life of South Chard Church is still under the care of a team leader, supported by a group of elders and leaders. At the start of this reporting period four trustees made up the trustee board, throughout the year, regular trustee meetings and one AGM have been held and minutes taken and filed. Due to personal circumstances one trustee has had to resign.
South Chard Church continues to be affiliated to Churches in Communities International and the Evangelical Alliance of Great Britain. These organisations are available to us for help and advice if required. We also work with Churches Together in Chard which is part of Churches Together in England.
During the reporting year South Chard Church has adapted to the challenges of living through a pandemic. The leaders and congregation have worked alongside various projects in the local community. The following is a breakdown of some of the areas the South Chard Church CIO is involved in.
Connection in Isolation – Meeting together for worship and mutual support has taken on a whole new meaning this year. In April 2019 we began to facilitate group gatherings primarily through Zoom. This has proved to be both challenging and rewarding. At the end of this reporting period we continue to meet virtually as a congregation weekly. Lifegroups also meet in this fashion. Whilst it has taken some people time to get used to, we have been able to use Zoom to meet for Bible studies, mutual support and check-ins. We have also been able to facilitate compassionate listening sessions (Restorative Practice) with those needing space to process personal issues. We recognise that isolation and loneliness has a dramatic impact on mental health and so being able to support people in this way has proved to be highly beneficial.
Pastoral Care – We have continued to provide pastoral support during the pandemic. A lot of this has taken place via phone calls or in a Covid safe way. Working with our local community response (Chard Covid 19 Support Group) some of our volunteers took on role of phone buddy, calling the most isolated in our community regularly to offer connection and a friendly voice.
Building Development - This year we were able to begin work on the roofs in the building. Since the fundraising began we have managed to raise over £11,000 towards this, which includes £3000 from Allchurches Trust. We have been able to use these funds to completely replace two of our roofs. We have also connected with SPARK Somerset who are in the process of training two of our volunteers in fundraising. We hope to submit further bids in the coming year in order to raise necessary funds to complete the work.
Community
Collaborative Community Response to Covid
Right at the beginning of the first lockdown we began to work in collaboration with other agencies and volunteers in a combined effort to support the most vulnerable in our community. The community response was amazing as volunteers manned phone lines daily, organising shopping; prescriptions collections and phone buddies. As a church we added our resources to the venture, our volunteers working on the phones and running errands etc. We also took on the role of “chief scrounger”. Essentially we sourced over a thousand items to help the group succeed. (eg. PPE equipment from the Samaritans’ purse; visors from Numatics; pens from the local scouts group; stationary from the local primary school). The community response was incredibly overwhelming.
Food Distribution
We have worked in various capacities over the past year to ensure that those who are struggling receive much needed food supplies. During the first lockdown we made a contribution of £600 towards the hot meals operation that had been set up to cook and deliver meals to the most vulnerable in our community. Later in the year we worked together with the One Team Chard to store, pack and distribute food parcels to over 250 households. Working with agencies such as schools, housing associations and village agents we have been able to identify those most in need and have delivered large food parcels on a monthly basis right to their door steps. Alongside this we source good quality frozen meals from the company “Cook” and deliver them weekly. This not only provides good food, but also a friendly face to those who otherwise are quite isolated.
We continue to work with our local food bank (the Lord’s Larder). A few of our congregation are regular volunteers; we helped them source extra shelving (from the local primary school); loaned them our large freezer; and make regular referrals to them when needed.
Clothes Bank
During the first lockdown a community group called “Take Flight” formed a clothes bank. Due to changing circumstances they needed new premises. As we were only using our building for food, we had the extra space and so for 6 months we provided them with storage. This meant that those running the bank were able to access much needed clothes and furniture whenever a need arose in the community. The clothes bank has since moved as we begin our work of deep cleaning in view of re opening later in the year.
Youth Initiative
A group of churches and charities have come together to form a team of detached youth workers. We have been part of that process. The team, when possible, have been going out into our local skate park to meet with children to play sports and chat. There have been some real concerns around child exploitation during the lockdown and it has been vital that our young people have had safe spaces where they can connect and have positive experiences.
Prison Work
Whilst our team have not been able to visit prisons this year, we have been able to send much needed literature to several prisons in our area. We will continue to support the chaplains in this way, reviewing the viability of prison visits as we move forward.
Training and policies
This year both our team leader and safeguarding lead refreshed their safe guarding training. Our team leader also attended restorative practice training and multimedia training. Two of our volunteers have also begun training in fundraising.
We have used this year to revisit all of our policies and ensure that they are up to date and applicable. This work is ongoing and is being carried out by one of our volunteers under the guidance of the trustee board.
Working with External Bodies
Our team leader is still a member of the One Team Chard, the Independent Advisory Group for the Police and the CiC (Churches in Communities) Council. The Independent Review into the death of an individual in our community was finished this year and we were able to facilitate meetings with the reviewer and a family member.
Oversees Support
This year we were able to send financial support to our contacts in Uganda who work in remote locations, often in real need. At Christmas we took up an offering and sent over £800 to a lady called Pastor Winnie who runs a small church and looks after orphans in her home. We have also provided financial and spiritual support to Pastor Moses who works close by. We continue to give monthly financial support to Alan and Jan Kilpatrick who are part of the Family Care Team for IRIS.
Chard Churches Together
Whilst most of our joint events have been cancelled this year, the church leaders have continued to meet together on Zoom. This has provided much needed support and a space for collaboration. We put together a joint online service of Christian Unity Service and have all been part of the joint community operation that has sought to look after the community of Chard during this difficult year.
Continuing the Work Together
It has been clear to us that volunteer agencies have worked remarkably well together this year. As we move towards an easing of lockdown we are all keen to ensure that this collaboration continues. We are part of a forum (Chard Connect) ran by SPARK Somerset, where many volunteer agencies come together to share and discuss how we can work together, sharing volunteers, resources, skills and advice.
We are beginning to consider how we can renovate some of our spaces to enable us to best serve the needs of our community – this will involve more fundraising as we decide which projects to move forward with in the coming year. The coming year will also see the building re-open for Sunday services and mid-week groups.
South Chard Church 1158883
End of Year Financial Statements
Year ending March 31[st] 2021
Page 1
Statement of Financial Activities
| Unrestricted Restricted Endowment Total Prior year funds funds funds funds total funds |
|
|---|---|
| Incoming resources Incoming resources from generated funds Voluntary income Activities for generating funds Incoming resources from charitable activities Total income Resources used Charitable activities Governance costs Total expenditure Net income / (expenditure) resources before transfer Transfers Gross transfers between funds - in Gross transfers between funds - out Other recognised gains / losses Gains / losses on investment assets Gains on revaluation, fixed assets, charity's own use Net movement in funds Total funds brought forward Total funds carried forward Represented by Unrestricted General fund Designated Administrator fund Annual Expense fund CAP fund Children's Work fund Church Weekend fund Church maintenance fund Ignite fund India Love Chard Men's Ministry fund Ministry School fund Mission fund Pappy Daniel India fund Prisons Work Savings Special Offering fund Tatworth Tots Tithe fund Uganda Youth Worker fund Restricted Manor House Fund |
— — — — — 59,707 — — 59,707 62,471 368 — — 368 3,010 2,285 — — 2,285 6,460 |
| 62,361 — — 62,361 71,943 63,884 — — 63,884 65,656 — — — — 346 |
|
| 63,884 — — 63,884 66,003 |
|
| (1,522) — — (1,522) 5,939 23,634 — — 23,634 19,200 (23,634) — — (23,634) (19,200) — — — — — — — — — — |
|
| (1,522) — — (1,522) 5,939 |
|
| 13,098 210 — 13,308 7,369 |
|
| 11,576 210 — 11,786 13,308 674 — — 674 468 — — — — 40 2,993 — — 2,993 1,136 — — — — (98) 103 — — 103 133 — — — — 2,599 3,664 — — 3,664 6,216 — — — — — — — — — — 150 — — 150 — 90 — — 90 90 — — — — — — — — — 40 — — — — — 120 — — 120 — 2,380 — — 2,380 500 696 — — 696 895 167 — — 167 167 181 — — 181 393 5 — — 5 147 349 — — 349 369 — 210 — 210 210 |
Page 2
Balance sheet
| Class and code Description |
This year Last year |
|---|---|
| Current assets Z06 NatWest Current Z07 NatWest Credit Total Current assets Reserves Excess / (deficit) to date Starting balances Total Reserves Represented by funds Unrestricted Designated Restricted Endowment Total |
11,902 13,400 (116) (91) |
| 11,786 13,308 (1,522) 5,939 13,308 7,369 |
|
| 11,786 13,308 674 468 10,902 12,630 210 210 — — |
|
| 11,786 13,308 |
Statement of assets and liabilities
| General Designated Restricted Endowment |
This year Last year |
|
|---|---|---|
| Current assets - Cash at bank and in hand NatWest Current - NatWest Credit - Totals Grand total |
790 10,902 210 — (116) — — — |
11,902 13,400 (116) (91) |
| 674 10,902 210 — |
11,786 13,308 |
|
| 674 10,902 210 — |
11,786 13,308 |
Fund movement by type
| Opening Incoming Outgoing Transfers Gains/losses Closing |
|
|---|---|
| AE - Annual Expense fund Designated Sub-total for AE Admin - Administrator fund Designated Sub-total for Admin CAP - CAP fund Designated Sub-total for CAP Children - Children's Work fund Designated Sub-total for Children Ignite - Ignite fund Designated Sub-total for Ignite Ind - India Designated Sub-total for Ind India - Pappy Daniel India f Designated |
1,136 6,082 7,585 3,360 — 2,993 |
| 1,136 6,082 7,585 3,360 — 2,993 40 1,050 6,240 5,150 — — |
|
| 40 1,050 6,240 5,150 — — (98) 3 420 514 — — |
|
| (98) 3 420 514 — — 133 — 32 2 — 103 |
|
| 133 — 32 2 — 103 — — — — — — |
|
| — — — — — — — — — — — — |
|
| — — — — — — — — — — — — |
Page 3
| Sub-total for India LC - Love Chard Designated Sub-total for LC Maint - Church maintenance f Designated Sub-total for Maint Manor - Manor House Fund Restricted Sub-total for Manor Men - Men's Ministry fund Designated Sub-total for Men Mission - Mission fund Designated Sub-total for Mission Prison - Prisons Work Designated Sub-total for Prison SCSM - Ministry School fund Designated Sub-total for SCSM Save - Savings Designated Sub-total for Save SpecOff - Special Offering fun Designated Sub-total for SpecOff Tithe - Tithe fund Designated Sub-total for Tithe Tots - Tatworth Tots Designated Sub-total for Tots Uganda - Uganda Designated Sub-total for Uganda Weekend - Church Weekend fund Designated Sub-total for Weekend Youth - Youth Worker fund Designated Sub-total for Youth General - General fund Unrestricted Sub-total for General Grand total |
— — — — — 240 140 50 |
— — — 150 |
|---|---|---|
| — 240 140 50 6,216 5,854 9,292 886 |
— 150 — 3,664 |
|
| 6,216 5,854 9,292 886 210 — — — |
— 3,664 — 210 |
|
| 210 — — — 90 — — — |
— 210 — 90 |
|
| 90 — — — 40 755 1,775 980 |
— 90 — — |
|
| 40 755 1,775 980 — 120 — — |
— — — 120 |
|
| — 120 — — — — — — |
— 120 — — |
|
| — — — — 500 — 1,619 3,500 |
— — — 2,380 |
|
| 500 — 1,619 3,500 895 — — (198) |
— 2,380 — 696 |
|
| 895 — — (198) 393 — 2,700 2,488 |
— 696 — 181 |
|
| 393 — 2,700 2,488 167 — — — |
— 181 — 167 |
|
| 167 — — — 147 1,265 1,773 366 |
— 167 — 5 |
|
| 147 1,265 1,773 366 2,599 1,662 2,536 (1,725) |
— 5 — — |
|
| 2,599 1,662 2,536 (1,725) 369 — 11 (8) |
— — — 349 |
|
| 369 — 11 (8) 468 45,328 29,756 (15,367) |
— 349 — 674 |
|
| 468 45,328 29,756 (15,367) |
— 674 |
|
| 13,308 62,361 63,884 — |
— 11,786 |
Page 4
Analysis of income and expenditure
| Total Unrestricted Designated Restricted Endowment This year Last year INCOME AND ENDOWMENTS Incoming resources from generated funds 0108 - Bank Interest — — — — — — Total — — — — — — Incoming resources from generated funds - Voluntary income 0101 - General Offering 3,780 — — — 3,780 19,675 0102 - Standing Orders 34,279 100 — — 34,379 18,261 0103 - Special Offering — 800 — — 800 3,842 0104 - Special Gifts 650 11,952 — — 12,602 5,098 0105 - Standing Orders for Specific Purposes 15 1,843 — — 1,858 7,435 0109 - Gift Aid 6,288 — — — 6,288 8,158 0118 - Children's Offering — — — — — — Total 45,012 14,695 — — 59,707 62,471 Incoming resources from generated funds - Activities for generating funds 0107 - Fundraising 11 357 — — 368 2,910 0110 - Building Hire — — — — — 100 Total 11 357 — — 368 3,010 Incoming resources from charitable activities 0106 - Kids & Co — — — — — 618 0111 - Shop — — — — — — 0112 - Conference registration — — — — — 260 0113 - Miscellaneous 0 — — — 0 1,002 0114 - Men's Ministry — — — — — 188 0115 - Church Weekend payment — — — — — 4,255 0116 - Repayment 305 1,979 — — 2,285 137 0117 - SCSM — — — — — — Total 305 1,979 — — 2,285 6,460 |
Total Unrestricted Designated Restricted Endowment This year Last year INCOME AND ENDOWMENTS Incoming resources from generated funds 0108 - Bank Interest — — — — — — Total — — — — — — Incoming resources from generated funds - Voluntary income 0101 - General Offering 3,780 — — — 3,780 19,675 0102 - Standing Orders 34,279 100 — — 34,379 18,261 0103 - Special Offering — 800 — — 800 3,842 0104 - Special Gifts 650 11,952 — — 12,602 5,098 0105 - Standing Orders for Specific Purposes 15 1,843 — — 1,858 7,435 0109 - Gift Aid 6,288 — — — 6,288 8,158 0118 - Children's Offering — — — — — — Total 45,012 14,695 — — 59,707 62,471 Incoming resources from generated funds - Activities for generating funds 0107 - Fundraising 11 357 — — 368 2,910 0110 - Building Hire — — — — — 100 Total 11 357 — — 368 3,010 Incoming resources from charitable activities 0106 - Kids & Co — — — — — 618 0111 - Shop — — — — — — 0112 - Conference registration — — — — — 260 0113 - Miscellaneous 0 — — — 0 1,002 0114 - Men's Ministry — — — — — 188 0115 - Church Weekend payment — — — — — 4,255 0116 - Repayment 305 1,979 — — 2,285 137 0117 - SCSM — — — — — — Total 305 1,979 — — 2,285 6,460 |
Total Unrestricted Designated Restricted Endowment This year Last year INCOME AND ENDOWMENTS Incoming resources from generated funds 0108 - Bank Interest — — — — — — Total — — — — — — Incoming resources from generated funds - Voluntary income 0101 - General Offering 3,780 — — — 3,780 19,675 0102 - Standing Orders 34,279 100 — — 34,379 18,261 0103 - Special Offering — 800 — — 800 3,842 0104 - Special Gifts 650 11,952 — — 12,602 5,098 0105 - Standing Orders for Specific Purposes 15 1,843 — — 1,858 7,435 0109 - Gift Aid 6,288 — — — 6,288 8,158 0118 - Children's Offering — — — — — — Total 45,012 14,695 — — 59,707 62,471 Incoming resources from generated funds - Activities for generating funds 0107 - Fundraising 11 357 — — 368 2,910 0110 - Building Hire — — — — — 100 Total 11 357 — — 368 3,010 Incoming resources from charitable activities 0106 - Kids & Co — — — — — 618 0111 - Shop — — — — — — 0112 - Conference registration — — — — — 260 0113 - Miscellaneous 0 — — — 0 1,002 0114 - Men's Ministry — — — — — 188 0115 - Church Weekend payment — — — — — 4,255 0116 - Repayment 305 1,979 — — 2,285 137 0117 - SCSM — — — — — — Total 305 1,979 — — 2,285 6,460 |
Total Unrestricted Designated Restricted Endowment This year Last year INCOME AND ENDOWMENTS Incoming resources from generated funds 0108 - Bank Interest — — — — — — Total — — — — — — Incoming resources from generated funds - Voluntary income 0101 - General Offering 3,780 — — — 3,780 19,675 0102 - Standing Orders 34,279 100 — — 34,379 18,261 0103 - Special Offering — 800 — — 800 3,842 0104 - Special Gifts 650 11,952 — — 12,602 5,098 0105 - Standing Orders for Specific Purposes 15 1,843 — — 1,858 7,435 0109 - Gift Aid 6,288 — — — 6,288 8,158 0118 - Children's Offering — — — — — — Total 45,012 14,695 — — 59,707 62,471 Incoming resources from generated funds - Activities for generating funds 0107 - Fundraising 11 357 — — 368 2,910 0110 - Building Hire — — — — — 100 Total 11 357 — — 368 3,010 Incoming resources from charitable activities 0106 - Kids & Co — — — — — 618 0111 - Shop — — — — — — 0112 - Conference registration — — — — — 260 0113 - Miscellaneous 0 — — — 0 1,002 0114 - Men's Ministry — — — — — 188 0115 - Church Weekend payment — — — — — 4,255 0116 - Repayment 305 1,979 — — 2,285 137 0117 - SCSM — — — — — — Total 305 1,979 — — 2,285 6,460 |
|---|---|---|---|
| 357 — — — — — — 1,979 — |
— — 368 3,010 — — — 618 — — — — — — — 260 — — 0 1,002 — — — 188 — — — 4,255 — — 2,285 137 — — — — |
||
| 305 | 1,979 | — — 2,285 6,460 |
|
| INCOME TOTAL | 45,328 | 17,032 | — — 62,361 71,943 |
Page 5
EXPENDITURE
| Charitable activities 0501 - Gas 0502 - Electricity 0503 - Water 0504 - Telephone 0505 - Broadband 0506 - Website 0507 - Building and Contents Insurance 0508 - Refurbishment and Maintenance 0509 - Housekeeping 0510 - Office Equipment 0511 - Stage equipment and repairs 0512 - Shop 0513 - Outreach 0514 - Hospitality 0515 - Giving 0516 - Leader Salary 0517 - Administrator's salary 0518 - Youth Worker salary 0519 - Domestic salary 0520 - Pastor expenses 0521 - Youth Worker expenses 0522 - Volunteer expenses 0524 - Tax 0525 - DBS checks 0526 - Training 0527 - Accountants fees 0528 - Resources 0529 - Food and Drink 0530 - Office Supplies 0531 - Postage 0532 - Petty Cash 0533 - Printing 0534 - Mission 0535 - Licences 0536 - Subscriptions 0537 - Bank charges 0538 - Retreats/Visits/Counselling 0539 - Miscellaneous 0540 - Employment and Legal Services 0541 - Business mobile 0542 - Furniture 0543 - Pension Contributions 0544 - Refund Total |
780 — — — 780 1,256 306 — — — 306 841 444 — — — 444 517 — — — — — 119 582 — — — 582 693 100 — — — 100 455 1,433 — — — 1,433 1,391 1,037 10,912 — — 11,949 545 — — — — — 67 33 — — — 33 29 180 — — — 180 467 — — — — — — — — — — — — — — — — — 31 480 9,841 — — 10,321 7,492 19,315 — — — 19,315 19,142 — 6,240 — — 6,240 6,240 — — — — — — — — — — — — — — — — — 615 — — — — — 112 — 317 — — 317 921 — 4,015 — — 4,015 3,702 — — — — — 49 79 — — — 79 688 198 — — — 198 442 900 44 — — 945 871 323 — — — 323 1,215 — — — — — 3 18 — — — 18 1 — — — — — — 93 — — — 93 232 — — — — — 9,925 344 — — — 344 467 979 — — — 979 824 30 — — — 30 30 140 — — — 140 2,586 4 — — — 4 267 100 — — — 100 1,144 603 — — — 603 550 — — — — — 520 1,244 — — — 1,244 1,190 — 2,756 — — 2,756 — |
|---|---|
| 29,756 34,128 — — 63,884 65,656 |
Governance costs
| Governance costs | |||
|---|---|---|---|
| 0523 - Legal fees Total |
— | — | — — — 346 |
| — | — | — — — 346 |
|
| EXPENDITURE TOTAL | 29,756 | 34,128 | — — 63,884 66,003 |
| GRAND TOTAL | 15,572 | (17,095) | — — (1,522) 5,939 |
This report dated: April 2021
Page 6
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of South Chard Church On accounts for the year ended March 31" 2021 Charity no {if any) 1158883 Set out on pages 1to2 I report to the trustees on my examination of the accounts of the above charity {Yhe Tnt.or the yeaf ended 3110312020. Responsibilities and basis of report As the charity's truslee$, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act.). I report in respect of my examination of the Trust's accounts carried out undei section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Di¢t10nS given by the Charity Commission under section 145{5){bl of the Act. Independent I have completed my examination. I confirm that no malerial matters have examinerfs statement come to my attention in connection with the examination which gives me cause to belbeve that in, any material respect.. the accounting records were not kept in accordance wÉth sectton 130 of the Charities Acl., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the fom) and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'ttue and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination lo which attention should be drawn in Ihis report in order to enable a proper understanding of the accounts to be reaGhed. Signed: 2210612021 Name: Gregory Meyers Relevant professional qualificats-on(s} or body lif any}= Address: 28 Middlepeak Way, Sheffield S139DL IER Oct 2018
Section B Disclosure Only complete il the examinei needs lo highlight malerial matters of concem (see CC32, Independent examination of charty accounts." directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018