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2022-03-31-accounts

Annual Report for period ended 30th October 2022 To accompany Financial Report for 1 April 2021 – 31 March 2022

Registered Charity No: 1158661

Stannington Story Festival 1 October 2022

Reference and Administrative Information

Charity Name :

Stannington & District Library Group

Other names the charity is known by:

STAND

Registered Charity Number : Principal address :

1158661 Stannington Library Uppergate Road Stannington Sheffield S6 6BX

Registered Office : 400 Wood Lane Stannington Sheffield S6 6AQ

Trustees for 2021-2022

Trustee name Office Dates acted if not
for whole year		 Name of person
(or body) entitled
to appoint(if any)
1 Jenny van Tinteren Chair STAND trustees,
or STAND
members at AGM
2 Patricia Chapman Treasurer As above
3 Melanie Smart Secretary
Volunteer Co-ordinator		 As above
4 Patricia Hague Finance Assistant,
Deputy Manager		 As above
5 Christine Paul Finance Assistant 18/11/21- 4/2/22 As above
6 Carole Allen Finance Assistant As above
7 Dorothy Russell Library Manager As above
8 Bob Mynors Communications,
Events, publicity		 As above
9 Shelagh Whiteley IT Co-ordinator
Volunteer Trainer		 As above
10 John Russell Building Manager As above
11 Phil Warhurst Schools Co-ordinator
Events		 As above

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Bank : HSBC Bank plc 49-63 Fargate Sheffield S1 2HD Independent Examiner : Trevor Hutchins Accountant Hutchins and Co, 371 Wood Lane Stannington Sheffield South Yorkshire S6 5LR Solicitors : Kerry Maddison Taylor Bracewell Solicitors 17-23 Thorne Road Doncaster DN1 2RP

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Trustees’ Annual Report 19th November 2021 to 31st October 2022

This report has been prepared in accordance with section 162 of the Charities Act 2011 and guidance issued by the Charity Commission about reporting requirements for Charitable Incorporated Organisations (CIOs). It should be read alongside STAND’s Financial Report and Statement of Accounts for the 2021/22 financial year.

The Financial Report and Statement of Accounts was prepared in accordance with the charity’s constitution, the Charities Act 1993, Section 145(5) (b) of the Charities Act 2011, and the Statement of Recommended Practice: Accounting and Reporting by Charities 2005.

Statement from the Trustees

This year has seen the easing of pandemic restrictions, and we have re-established normal services and events and welcomed back most of our community groups. The library is as busy and vibrant as ever, with a well-managed and up to date book stock, well supported by the local community.

The Council has continued to provide us with a grant, and in February 22 we were able to claim a Covid Recovery Grant to help meet our running costs in 22/23. The Council is reviewing the library service, and Associate Libraries funding remains very vulnerable.

Over the year, our volunteers have worked very hard to build up alternative sources of income, and we have made encouraging progress, especially as our Friends and supporters have continued to donate money, second hand books and other items that we have once again been able to sell to raise funds.

We have also received generous grants from Bradfield Parish Council, the Co-op, the Tenants and Residents Association (TARA) and Christ Church Stannington, for which we are very grateful. Our financial position has strengthened over the past 12 months, and we have been able to refund money borrowed from our reserves.

Our focus this year has been on re-establishing a full service, with groups and events taking place again, and improving the logging and management of our own book collection to enable service improvements. We have kept our Covid safety precautions under review, with the aim of keeping volunteers and public as safe as possible. Stannington Library book lending figures continue to improve and feedback from the public is very positive.

All this is thanks to the enthusiasm and dedication of our volunteer team, and the loyal support of the local community. The Trustees extend grateful thanks to everyone.

Information about STAND

Stannington & District Library Group (“STAND”) was originally established as an unincorporated community association in November 2013, in response to Sheffield City Council’s plans to close 16 public libraries (including Stannington) unless community volunteers stepped forward to keep the services running.

STAND is a registered charity (number 1158661) and is constituted as a Charitable Incorporated Organisation or CIO. Its governing document is its Constitution, and both this

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and our charity status were approved by the Charity Commission and registered on 24[th] September 2014.

Appointment of Trustees

Under the terms of STAND’s constitution, new Trustees may be appointed by the existing Trustees, or by STAND members at the Annual General Meeting (AGM), subject to completion of the appropriate nomination form and provided the nominated person fulfils the eligibility conditions and agrees to abide by the Charity Commission’s code of conduct.

The current constitution states that one third of the trustees must retire at subsequent AGMs, although they may stand for re-election. A charity trustee who has served five consecutive terms may not be appointed for a sixth consecutive term, but may be reappointed after an interval of at least 1 year.

Governance

STAND is managed by a committee, currently consisting of 10 Trustees, although this can change from year to year. There is no maximum number of Trustees, but there must be at least 3 elected to fill the honorary officer posts (Chair, Treasurer, and Secretary). The Trustees may also co-opt additional committee members.

The Trustees and committee have responsibility for oversight of STAND and the running of the Library. Day to day management decisions about library operations are made by the Library manager. A minimum of 2 Trustees is required to form a quorum of the committee.

The committee normally meets every month, and receives reports from all officers, including a financial report. STAND’s CIO constitution sets out all major governance procedures such as duties of Trustees, elections, general meetings and AGMs, voting rights and eligibility for membership of STAND.

The STAND Trustees and committee work on a volunteer basis, and for the period covered by this report did not receive any remuneration, apart from being reimbursed for expenditure incurred on behalf of STAND (for example printing ink, paper, or cleaning materials). These expenses and reimbursements must be agreed in advance.

Charitable Objects

The Charitable Objects of STAND, as set out in its constitution, are:

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leisure time occupation with the objective of improving the conditions of life for the residents.

Our Mission

In support of these charitable objects, our mission is to provide a sustainable library service and community hub for the people of Stannington and the surrounding district, encouraging participation by everyone and innovative use of the building as well as promoting lifelong learning, social and digital inclusion, and the celebration of reading.

Public benefit Statement

The Trustees confirm that they have referred to the guidance published by the Charity Commission on public benefit, when reviewing and agreeing STAND’s mission, aims and our service delivery principles. We have also borne this guidance in mind when setting our objectives, to ensure that we correctly identify the intended beneficiaries of our work, make a real difference and comply with our charitable objects at all times.

Service delivery principles

Our Service Delivery Principles have been developed with the needs of our socially diverse community in mind. In spite of another difficult year, our library has continued to:

Policies

The STAND Trustees have adopted the following framework of management policies governing important aspects of running the library, including legislative compliance:

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These policies are kept under review and are available in the library. We are currently developing a new policy on marketing and use of social media.

Relationships with other organisations

Stannington Library is one of 11 Associate libraries in Sheffield, that are run by volunteers with support from Sheffield City Council. STAND, which was set up by local residents to operate the library, is an independent charity with its own charitable objects, and with the freedom to deliver other services with the aim of operating as a sustainable community hub, provided we abide by the terms of our lease. Associate libraries in Sheffield are free to apply for funding from a range of grant bodies. They are not subsidiary organisations of the Council and do not run library services on the Council’s behalf, or under any form of contract.

STAND’s relationship with the Council is covered by:

The lease includes an option to renew for 25 years, which must be exercised before the 5- year term expires in 2024.

Sheffield City Council support: Since April 2017, we have benefited from a support package as follows:

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This support package has been extended to 31[st] March 2023, but a council-wide review is in progress which will include a decision on the future support the council gives to all the volunteer libraries, meaning that we cannot rely on the package continuing next year.

Elected Representatives: STAND has good relationships with local councillors, who have continued to be very supportive. Stannington Ward councillors have a small fund (the ward pot) available to them to support local not for profit organisations, and they have been very generous to us in providing grants in the past, particularly to help with our building improvements. We thank them for their generosity.

Other Volunteer Libraries: STAND continues to support Volunteer Libraries in Sheffield (or VLiS) the coordinating group for Associate and Co-delivered Libraries. This has been a good source of help and advice.

Bradfield Parish Council: STAND is supported by our Parish Council , which features on our Hall of Fame noticeboard in the library and on our website. They have been very helpful to us from the beginning, most recently with a £2,000 book grant, and we are extremely grateful.

Local community organisations: We have a good working relationship with Stannington TARA , which has supported the Library by donating towards events that also benefit our readers from the Tara’s area, and we thank them for their generosity.

The Library has continued to offer support to SCOFF , the Stannington carnival committee, by providing meeting room and Zoom access, and also 4 volunteers to serve on the committee. They worked very hard to put on a Stannington Garden Party in July 2022, which not only provided the opportunity for the Library to run a book and bric-a-brac stall, but also to recruit some new members to help run the committee. SCOFF hopes to return with a new-style Carnival on 8[th] July 2023.

We have links to local infant, primary and secondary schools, and although we have not been able to host school visits yet (following the pandemic) we hope to restart these in the new Year. Once again, we have held a successful Summer Reading Challenge, and our book lending figures for children continue to improve, although they are still not back to their prepandemic levels.

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Achievements and performance

The objectives we set ourselves for 2021/22 focused on continuing with re-opening services as soon as possible, and increasing our fund-raising capability to make up for the income we lost during the pandemic. Not only that, but we also wanted to improve our service offer by introducing computer training, and getting started on the library extension project.

2021/22 Objectives Progress
1 Plan for reinstating normal library services and layout Achieved
2 Bring back school visits as soon as possible Not yet achieved
3 Re-start Baby Time, Story Time and the provision of
meeting space for groups		 Baby Time and groups have
re-started; still looking for a
leader for Story Time
4 Develop a Fund-raising Plan to increase our level of
fund-raising		 Achieved – new income
streams including Friends
Scheme, Gift Aid, scrap metal
5 Consider a preparedness strategy in case of a future
pandemic resurgence		 Achieved - we now have a
step-by-step plan for bringing
back measures to meet the
situation
6 Re-expand the number of computers for public use Achieved
7 Develop an offer of computer and IT training (e.g.
iPads, smartphones, ancestry search)		 In progress – we are in
contact with Heeley
Development Trust
8 Draft and approve a Social Media policy In progress
9 Continue an effective marketing campaign on our
website and social media		 Achieved
10 Install an additional security camera focused on the
car park		 Not yet started
11 Continue with the Library Extension Project and
feasibility study.		 Preparatory work in hand to
extend the lease
Most of the objectives have been achieved and others are in progress, with the exception of
the security camera idea which took a back seat while we concentrated on services in the
library. As part of the reinstatement of library services, this year we have undertaken the bar-
coding of our own book collection on the Koha library computer system, which allows us to
check them in and out using a hand-held scanner. This has made the counter service quicker
and easier, and has also enabled us to identify lost and overdue or mis-placed books, thus
making our stock handling more reliable and improving the state of the book collection.
This important work was led by Shelagh Whiteley, with assistance from Graham Whiteley,
Chris Hoole, Dot Russell, Pat Chapman and many other volunteers, and we thank them very
much for putting in so much hard work and making such a difference. Thanks too to Walkley
and Greenhill libraries, for the helpful advice they gave at the start.

Most of the objectives have been achieved and others are in progress, with the exception of the security camera idea which took a back seat while we concentrated on services in the library. As part of the reinstatement of library services, this year we have undertaken the barcoding of our own book collection on the Koha library computer system, which allows us to check them in and out using a hand-held scanner. This has made the counter service quicker and easier, and has also enabled us to identify lost and overdue or mis-placed books, thus making our stock handling more reliable and improving the state of the book collection.

This important work was led by Shelagh Whiteley, with assistance from Graham Whiteley, Chris Hoole, Dot Russell, Pat Chapman and many other volunteers, and we thank them very much for putting in so much hard work and making such a difference. Thanks too to Walkley and Greenhill libraries, for the helpful advice they gave at the start.

The Committee would like to thank all our volunteers for the hard work they have put in, and the extra effort they have invested in helping to raise funds for the library, by selling books on line and in the library, selling other donated items, collecting scrap metal, checking green collection boxes etc. This has made a great difference to the library’s financial position.

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We are also grateful for everyone’s co-operation with Covid-related precautions and the considerate way in which all the volunteers helped ensure everyone’s health as much as we possibly could.

As ever, our special thanks go to Dot and John Russell (Library Manager and Building Manager) for all their hard work in looking after the library, re-arranging the book stacks to support meetings and events, bringing back furniture and equipment that had to be stored off site for two years, and dealing with all the donated books. This has made a great difference to the smooth running of the library.

We would also like to express our appreciation for everyone’s generosity and willingness in stepping forward to cover for absences. This has been really helpful and has enabled us to maintain our full opening hours throughout - we particularly thank those who have done extra front-line shifts on top of their other roles.

Plans for the coming year

Over the next year, we want to focus on resilience and sustainability, making sure we continue to maintain the library effectively now, while investing in projects to safeguard its future. We intend to obtain a 25-year lease, and use the Mary Lea grant to pay for consultancy services to draft a business case for extending the library building.

This has been a long-term ambition, and the need for more space has become even more urgent, but we must ensure the business case for it stacks up, and that we will still be able to cover increased running costs at a time when grant funding is going to be even harder to win.

Another area to focus on is the energy efficiency of the building. Currently we are not very “green” and we are very much at the mercy of energy markets, so we want to investigate the possibility of obtaining grants to provide solar panels, more insulation, and an alternative heating design.

This may also be incorporated into the extension project, if that opens up potential for innovative solutions, such as those suggested by the Sheffield University students who carried out a Live Works study for us in November 2021. Energy efficiency improvements and green technology will help the library to bring down its carbon foot print and contribute to Sheffield’s target of achieving net Zero by 2030.

In the area of IT, we would like to take forward further development of the Koha book management system forward, and also to continue with the idea of i-pad, tablet and smartphone training courses, provided we have the necessary volunteer resources available. We will continue with the plan to bring back school visits to the library, including a long-standing wish to bring in children from Shooters Grove and Bradfield Dungworth schools with the help of coach transport.

Stannington Library is relatively accessible for people with disabilities, as the building is all on one level and we have an accessible toilet for use by the public. We also have a good stock of large print and audio books, and a Hearing loop to assist hearing aid users. We would like to build on this and investigate ways of improving our services to be more inclusive, e.g. with better signage, alternative reading formats, assistive software and hearing technologies. We will be seeking advice from the RNIB and RNID to help us develop this initiative.

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Objectives for 2022/23

2022/23 Objectives

These objectives will be stretching and challenging, and cannot all be achieved by the current committee without help from other volunteers, so we hope some of the projects will be of interest to the wider team. We will also keep up our recruitment of new volunteers, possibly by holding an Open Day to encourage more people to sign up and expand the team.

Fundraising

The Financial Report and Statement of Accounts for 2021/22 (issued separately) shows income and expenditure up to 31[st] March 2022. The table on the next page shows our expenses and income for the period since then (April to September 2022).

Last year, we reported that the negative impact of the pandemic on fund-raising had resulted in a lower level of income, meaning we had dip into our financial reserves during the year, to the tune of £2000. We are pleased to report that this year, the situation has greatly improved and we have been able to refund that amount back into the reserve funds, and we hope to make a further deposit later in the financial year.

We were cautious in our projection of likely income at the start of the year, and anticipated a level of non-grant income of only £3260. It will be seen from the table on the next page that our income excluding grants had in fact reached £5563.72 after only 6 months. The sale of on-line books so far totalled £1495.08.

This level of fund-raising has been very encouraging, but it will be important to keep it up, given the fragility of our council grant support and increased library running costs due to energy price rises and general inflation. To help with this we have invested in a new gazebo, to support more frequent pop-up book stalls in the village and at other events, such as Carnival (coming back in 2023!) and our own Story Festival in September. We aim to increase our profile with the local community (who may have got rather too used to us running everything smoothly by now) and increase awareness of the need to campaign to keep libraries alive.

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Financial Update

EXPENSES 2022 April-Sept £ EXPENSES 2022 April-Sept £ INCOME 2022 April-Sept £ INCOME 2022 April-Sept £
Events outlay 743.30 Lost or damaged
book fines		 38.96
Tuesday club costs 538.74 Computer print outs 14.20
XBM copier costs 333.52 Sale of donated
items		 1,771.75
Children’s group costs 5.45 Events income 919.44
Cost of sales materials - Pens 27.00
Advertising and publicity - Photocopies 101.70
Rates 460.80 Metal collection 192.80
Gas 545.06 Hire of space 455.00
Electric 822.69 Donations from
businesses		 NIL
Water 56.52 Donations from
library users		 266.41
Telephone and broadband 221.73 Friends’scheme 350.00
Stationery + postage 47.73 Green collecting
boxes		 435.45
Library consumables 132.73 Amazon Smile 36.81
Book processing materials 784.68 Grants for restricted
purposes		 3,889.22
Books 2,829.62 Unrestricted grants 350.00
Insurance - Gift aid 930.93
Internet domain and system
costs		 - Interest 23.77
Keyholding security costs 216.00
Alarm monitoring system -
R+R plus health and safety 149.52
Costs incurred re Covid 677.67
Bank charges 65.00
TOTALS 8630.76 9,803.44
INCOME MINUS SPEND 1,172.68

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Reserves Policy

The STAND Trustees aim to raise funds to ensure the sustainability of Stannington Library and the continuation of its services to the public, in accordance with our charitable objects. We always make clear that all funds raised go towards the upkeep of the library, and towards our plans for making it sustainable, especially in the event that our grant support from Sheffield City Council ceases.

We apply for grants for particular purposes or projects such as buying new books, furniture or IT equipment, and these must then be spent on that item only - they are therefore termed “restricted” funds. The income generated from our own general fund-raising is available to spend as we see fit, and is therefore “unrestricted” funding.

It is the policy of the Trustees to designate some of our unrestricted funds as reserves, which we set aside to cover specific purposes. We hold financial reserves for the following reasons:

a) To meet an emergency or unexpected need for funds, such as an unforeseen building repair, a larger than expected utility bill, or unexpected need to buy in services;

b) To cover our operational running costs, in the event of a loss of income such as our Council grant being reduced or cut altogether;

c) To fund short term deficits in a cash budget, for example if money needs to be spent before an approved funding grant is received;

d) To build up sufficient funds to cover our 5-year building maintenance programme, and to support our plans for a major project to extend the Library building;

e) To cover any outstanding costs and liabilities in the unlikely event of STAND having to be wound up and/or the library lease terminated.

Our policy is to maintain the right balance between building up sufficient reserves and designated funds to meet the above criteria, while ensuring we fulfil our charity’s objects by providing a free lending library service and community hub for the benefit of local people. We will keep this under regular review, to ensure we do not hold more reserves than we need.

Reserves: We have currently set aside enough money in reserve to cover emergencies, plus our running costs for 1 year, which would allow time to develop alternative income sources. We have also set aside £3,000, in accordance with our Business Plan, to cover contingencies and liabilities that may arise should STAND have to close down and terminate its operations. It is open to the Trustees to move unrestricted funds from reserves, or to increase reserves, if this becomes necessary.

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Risk management

We have reviewed the risks associated with running the library, developing services, and obtaining enough funding and volunteers to keep the operation stable and sustainable. The current top six risks identified are judged to be those set out in the table below. The overall severity rating is derived from the likelihood and impact ratings.

Risk Risk Risk Severity
rating		 Mitigation Plan Mitigation Plan Mitigation Plan
1 Loss of leadership team members
and need for succession planning,
lack of time and relevant skills,
burn-out, retirement (likelihood
increased because we help
SCOFF, TARA, Action for
Stannington, SPARC)		 16 Identify deputies; encourage new
Committee members; compile handbook of
job/task descriptions to support handover;
regular discussion to ensure nobody gets
overloaded.
Consider withdrawing from other
community volunteering
2 Inability to recruit enough new
volunteers to replace losses and
assist the team, leading to staff
shortages on some shifts		 16 Run social media campaigns, volunteer
recruitment events; review progress at
every trustee meeting; outreach to other
organisations e.g. University or VAS
seeking volunteers; set up Shift back Up
team
3 Insufficient building space and lack
of progress with projects and fund-
raising for refurbishment and
expansion.		 16 Delegate to specific focused project team;
recruit volunteers to assist; seek help from
professionals, Council and Locality; set up
fund-raising team.
4 Loss of Council grant and inability
to raise enough funds to fill the gap
and meet our expenses, leading to
depletion of reserves		 12 Continue to build up reserves and
sustainability funds; apply for grants for
books and consumables, introduce new
fund-raising activities and events; identify
good income sources. Keep up a
programme of promotion and publicity.
5 Risk of Data Protection breach,
accidental or inadvertent release
of personal information relating to
users on the Koha system		 10 Ensure all new volunteers have signed
Data protection declaration and seen the
training video; undertake regular refresher
training for all volunteers; seek advice from
Greenhill on best way to keep Koha data
secure and backed up.
6 Covid-19 pandemic - Risk to
volunteers and/or public of
infection, and risk of disruption to
library services because of
volunteer illness or pandemic
control restrictions		 9 Keep health & safety risk assessment
updated, and ensure that mitigations are
put in place and communicated to
volunteers and public. Prepare and
communicate a plan for maintaining critical
services and functions; implement
alternative services or delivery methods
where possible.
Key:
Likelihood 1 = VeryLow 2 = Low 3 = Medium 4 = High 5 = VeryHigh
Impact 1 = Minor 2 = Modest 3 = Significant 4 = Very Significant 5 = Catastrophic
The risk severity rating is achieved by multiplying the figures, e.g. low likelihood x significant impact = 6

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Challenges

Children’s Library Extension: Our plan to enlarge the library by building an extension (to create enough room for an expanded children’s library and more space for IT and community meetings) made some progress in 2021 when we signed a lease with a 25-year option, obtained a £10,000 grant towards costs, and engaged with Sheffield University’s School of Architecture to run a Live Project, in which a team of architecture students produced a number of new design concepts and a scale model to help us develop proposals.

Since then, progress has stalled while we concentrated on bringing back library services and groups after the pandemic, plus the team has been heavily engaged on IT improvements and fund-raising. We need to address the shortage of volunteers and set up a project team to engage with experts to obtain a Feasibility Study and business case, with a view to negotiating a 25-year lease and applying for capital grant funding.

Other Community Commitments: For the past 6 years, several committee volunteers have been heavily involved in Stannington Carnival, the TARA, Action For Stannington and many other local good causes). This year, far from reducing our commitments these have escalated, with the need to assist SPARC (the park pavilion project) added to the list. We have already identified a shortage of volunteers and the potential need to replace retiring committee members, so this has become an unsustainable pressure and we need to take action to recruit project volunteers, or withdraw from other volunteering to reduce the work load.

Conclusion

There has been a lot of really good progress this year, in spite of all the challenges, and we have achieved some excellent results e.g. improved book handling and use of Koha (which has supported an increase in book lending figures) and very effective fund-raising e.g. secondhand book sales, scrap metal and the new Friends Scheme.

This has been achieved thanks to the fantastic efforts of our volunteers, who have put in so much effort to maintain library cover and deliver a good service, at the same time investing in new book stock and keeping in mind what our library is all about – serving the community and inspiring new readers.

Jenny van Tinteren OBE Chair of Trustees

Stannington Library 19 November 2022

Signed by Trustees on: 10[th] January 2023

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Stannington Library annual book lending figures by quarter (April-March)

Total Adult LMS Total child LMS Own books adult Own books child Total
2018-19
Q1 1309 1247 1358 610 4524
Q2 1215 1582 1363 1034 5194
Q3 1154 1040 1150 768 4112
Q4 1401 1170 1625 1206 5402
Totals 5079 5039 5496 3618 19232
2019-20
Q1 1287 902 1357 1071 4617
Q2 1273 1394 1476 1821 5964
Q3 1168 953 1271 1365 4757
Q4 1178 958 1206 1205 4547
Totals 4906 4207 5310 5462 19885
2020-2021
Q1 (lockdown) 1 0 2 0 2
Q2 (O & C) 18 32 215 263 528
Q3 (O & C) 0 0 491 249 740
Q4 (lockdown) 0 0 171 34 205
Total 19 32 879 546 1475
2021-22
Q1 Apr-Jun 546 236 723 738 1461
Q2 Jul-Sep 834 742 1567 2221 3788
Q3 Oct-Dec 779 468 1435 1888 4570
Q4 Jan-Mar 1503 1703 3206
Total 2159 1446 5228 6550 13025
2022-23
Q1 Apr-Jun 728 601 1547 1903 4779
Q2 Jul-Sep 852 706 1656 2286 5500
Q3 0 0 0 0 0
Q4 0 0 0 0 0
Total 1580 1307 3203 4189 10279

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Book lending Figures 2018-2022 by quarter

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25000
20000
15000
10000
5000
0
Total Adult LMS Total Child LMS Own Books Adult Own Books Child Total
----- End of picture text -----

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& DiSlTicI LibTar> CTDUP MORE T N JUST A LI8RAR Y Stannington and District Library Group FINANCIAL STATEMENTS For the perlod ended 31 March 2022 Contents Page Legal and administrative information Treasurer's annual and financial report Independent examinerfs report Income and expenditure account Statement of assets and liabilities Notes to the accounts

Stannington and District Library Group Legal and administrative information For the period ended 31 March 2022 Full Name Stannington and District Library Group Also known as STAND Registered charity number 1158661 Principal Address Stannington Library Uppergate Road Stannington Sheff ield S6 68X Registered office 400 Wood Lane Sheff ield S6 6AQ Trustees Carole Allen Finance A5SlStBnt (re-elected 13 November 20181 Philip Warhurst A5S15tant Chair Ire-elected 08 December 20201 john Russell Buildings Manager Ire-elected 08 December 20201 Christine Paul Finance Assistant 112 Nov 2019- 5 Feb 20221 Shelagh Whiteley Training and IT Manager108 December 20201 Patricia Hague Asst. Library Manager lelected 12 November 20191 Jenny van Tinteren Chair Ire-elected 12 November 20191 Patricia Chapman Treasurer Ire-elected 08 Oecember 20201 Dorothy Russell Library Manager (re-elected 08 December 20201 Melanie Smart Voluriteer co-ordinator (re-elected 08 December 20201 Robert Mynors Advertising and publicity (re-elected 08 December 20201 Bank HSBC Bank PIC 49-63 Fargate Sheffield SI 2HD Solicitor Taylor Bracèwèll Number One Railway Court, Ten Pound Walk, Doncaster, DN4 SFB Independent Examiner Trevor Hutchins 384 Wood Lane Stannington Sheff ield S6 5LR

Stannington and District Library Group Treasurer's annual and financial report and statement of accounts for the period ended 31 March 2022 Governance and management The Charity is a Charitable Incorporated Organisation, registered on the 24 September 2014. The foundin8 trustees were trained by Sheffield City Council and have attended further training where appropriate in 2016, and 2018. Trustees were appointed at the first AGM, and future trustees will be trained by outgoing trustees or a trustee with appropriate training in their particular area. Summary of the objects of the Charlty The object5 of the charity are: The advancement of education for the benefit of the public in the district of Stannington in the City of Sheffield and the surrounding area by the provision of a community lending library and associated services. 21 To promote for the benefit of the public in the district of Stannington in the City of Sheffield and the surrounding area without distinction of age, disability, sex, sexual orientation, gender reassignment, marital or civil partnership status race or of political, religious or other opinion bv association together the said residents and local 8Uthorities, voluntary and other organi53tions in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the objective of improving the condition of life for the residents. Summary of the main artivities undertaken for the public benefit The charity took over the running of the library from the council on the 29 September 2014. The library is staffed by z team of dedicated volunteers, who have undertaken library and GDPR training to enable them to assist members of the public. All volunteers have signed the Oata Protection Agreement and are given a copy of the library policies, including those on Safeguardin& and Equality & Diversity. During Lockdown due to Covid, we ran limited Services when we could. However the library resumed normal opening hours and book browsing from May 2021.ln July2021 we were able to open for book browsing. From 19" July 2021 we were able to open a computer pod, offering public use of one computer, And we also resumed face to fate meetings of the Tuesday Club, and we were able to introduce further service improvements as the year progressed. We have continued to refresh our library stock across all genres thanks to Grants from Sheffield City Council. We also benefited from a Ward Pot grand to help with funding the Tuesday Club and some books. We have received help from local businesses that were able to stay open via Green Collecting boxes, thanks to our Finance Assistants. Plans for the future and current improvements The charity is still looking at the possibility of building an extension, as the pandemic has further highlighted the need for more space in the library. With that in mind we asked The University of Sheffield to help in preparing a feasibility report for this purpose. This is now complete and has proved that if would be viable to proceed. We have been given a Grant from Sheffield City Council for legal and professional costs, but we will in future need to raise extra funding for the purpose of extending the library.

Treasurerfs annual financial report and statement of accounts For the period ended the 31 March 2022 The Trustees can confirm that they had regard to the Charity Commission's guidance on public benefit whilst planning their activities for the period. Financial review At the end of this period the charity held £55530 of which £14505 is held in reserve for SLJStainability and contingency costs. £33290 15 held in a building fund as part of our costs towards extending the library, although we have stored in there £17700 outstanding balances on grants that we could not spend due to lockdown, so actual balance towards extension is £15590. While this year has been difficult the small Business grant awarded by the UK Government has meant that we have been able to continue and despite extra costs incurred due to buying PPI equipment and alterations that we have had to make because of covid-19, we have finished this year quite well with a balance in our current account of free cash £1490.28 Ve need however to fundraise in 2022 to make sure that we can continue to run the 5ervi¥e a5 we have always done since 2014 Approved by the Trustee5 on ,Ic3 Signed on behalf of Trustees by..

Independent Exarniner's report to the Managernent Committee of Stannington and District Library Group I report on the accounts of Stannington and District Library Group for the period ended the 31 March 2022 which are set out on pages 6 to 8. Respective responsibilities of the Trustees and the examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144121 of the charities Act 2011 Ithe 2011 Actl and that an independent examination is needed. It 15 my responsibility to.. o Examine the accounts under section 145 of the 2011 Act,. Follow the procedure laid in the general Directions given by the Charity Commission (under section 14515llbl of the 2011 Act).. and state whether particular matters have come to my attention. Ba515 of independent examiner's report My examination was carried out in accordance with the general Direction given by the Charity Commission. An examination includes a review of the accounts records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you the trustees concerning any such matters. The procedure5 undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given 85 to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. Independent e¥aminerfs statement In connection with my examination, no matter has come to my attention i) Which gives me reasonable cause to believe that in any material respect the requirefflentS'. o to keep appropriate accounting records in accordance with section 130 of the 2011 Act,. and o to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met,. or 21 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the account5 to be reached. Trevor Hutchins 384 Wood Lane Stannington Sheffield 56 5LR

Stannlngton and District Library Group Income and Expenditure Account for the period ended 31 March 2022 Unre5tricte( Restrirted fund fund Total 2022 Notes Income Grants & Donations Sales Hire and Fundraising Total Income 2749 5724 15320 18069 5724 8473 15320 23793 Asset Purchases Off ice and IT costs Fixtures and Fittings costs 204 204 Expenditure Rates 235 799 860 87 235 799 860 87 161 430 Gas Electricity Water Rate5 Advertising amd Publicity Telephone and Broadband Stationery and Postage Library Consumables Book Processing Materials Books Other Purchases not books All System Costs Including Internet Domain Costs Legal and Professional Keyholding and Securitv Alarm Monitoring Insurance Repairs Renewals and Health and Safety costs Covid Costs Bank Charges Events Outlay Friendship Group C05t5 XBM Copier Costs Cost of sales Materials Software Isi 430 239 94 701 116 47 239 94 701 6116 47 6000 725 240 180 768 725 275 180 768 916 1120 1717 24 35 916 263 1717 857 24 433 1267 1033 1700 1033 176 176 105 105 Total Expenditure 4115 14601 18716 Surplus for the year 4358 719 5077 Funds brought forward 33386 16981 50367 Total Funds Carried Forward 37744 17700 55444

Statement of Assets and Liabilities As at the 31 March 2022 2022 2021 2020 Fixed Assets Additions Les5 Depreciation and Asset Written off 20830 -12116 20626 -9938 19540 -7266 Nett Book Value 8714 10688 12274 Current Assets Debtors Cash at bank Cash in hand Cash in pay pal account 747 55421 109 50421 123 31928 67 Total 55530 50544 32742 Current Liabilities Late invoices 86 177 401 86 177 401 Approved by the trustees on Signed on behalf of the trustees bv..

StanryiDgtvn and District Library Group Notes to the Accounts for the perlod ended 31 March ZOZZ 2022 TOTAL Grants DDna*ion5 d fund5 6650 6650 6WQ 35 241 450 41 450 4a 5ca)nin8Lon TA wa-d Pot l?00 L?00 JOO 500 DoThations from FOSL schtme 401

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2749 Li320 180E9 5&18s Hire 8nd Fundr&isini ￿enr3 199 48 1653 2763 L99 48 Ev•nr5 lrtcoMe 377 265 377 A Th3zoi 5rn..'e an#fjlftAid 3LKI 3Lb) 5724 $724 8473 Sg Mar¢h 2021 31st Marth 2022 Restdcted fvnds Funder Payrnents 2000 Isoo 6650 -1944 -6650 -2275 -323 -1028 1556 sheff.eld City CouCii'unnFng Costs 2275 00 5677 163 35 1191 35 450 1315 200 I￿00 -1765 WH Smil Sheltrel¢ C1ty Cgungl Legal Fees 200 9760 -240 -241 -135 -la601 241 ward pot 309 16981 15320 17700 Lakeland Trust StanAingtortCo-op's Sheffield |City Countil Morney givèn forspcifiC ExpgnditurÉ Tru5te@s' rernun•r4tlQnS Glossèrytslterms Dejrors These are amounts gwe¢ tothe grg?Tri5Jtion.but not recejved In the aCCOuntini period.