THE NEW GLEADLESS LIBRARY AND COMMUNITY HUB
Trustee Annual Report for March 2020 to 31 March 2021
Our Library closed due to Covid 19 on 20 March 2020 and as at the year end had not re-opened.
Finance and Fund Raising
Although we have continued to receive a Sheffield Council Grant of £2,824.25 per quarter we have still had the usual monthly and annual expenses.
During the year we have not undertaken any fund raising schemes and have had no income from that avenue.
At the year end, we have a grant underspend of circa £6,000. We decided to spend this improving some of the Library’s infra structure and Covid 19 safety features.
Also, post year end, we received a £10,000 capital grant from Sheffield Council which we decided to spend on other improvements as can be seen from the current state of the Library.
Another grant from SCC post year end of £2,000 towards new books has been returned to the council for them to purchase new books on our behalf and to be available for any registered SCC Library member. These post year end grants and last year’s underspend will be shown in next year’s accounts.
We have also entered into an annual maintenance agreement which covers many of the routine maintenance items associated with the upkeep of our premises.
We are pleased to announce that the Library is financially stable and our financial commitments are up to date.
Volunteers and Operation
During the latter part of shut down and recently, we have continued to hold management meetings to prepare for re-opening the library.
We are pleased to announce that the Library reopened on 13 September on a reduced time scale.
At present, we are opening on Mondays 10am – 1pm, Wednesdays and Fridays from 9:30 am until 1:00 pm each day. Also, we still have one session each week for a Ladies Coffee morning held on Tuesday mornings. These opening times will be reviewed when we have a better understanding of Volunteer availability.
We have recently lost the services of Ann and Pete Bradbury who have been Trustees and Volunteers since the Library became self governing. We thank them for their valuable assistance and service during their time with the Library.
Also, Michael Earnshaw, our Chairman, has resigned for personal reasons and similarly we thank him for his service.
Since our last AGM, we have three new Trustees. Gary Edwards, David Miller and Angela Mattinson,
David Miller has recently kindly agreed to be our new Chairman.
The Lease
We are pleased to announce that post year end we have signed a five year lease on the Library with Sheffield City Council.
A copy of this lease is available on the Notice Board should you wish to examine it.
Summary
Although the future still remains unsure, due to Covid, we are now becoming more certain how we can progress in the immediate future.
One of our main problems is still Volunteer recruitment. As you are fully aware, we rely upon our volunteers to an enormous amount and if you know of anyone who you think would be a suitable candidate and who would be prepared to offer their services please let us know so that we can contact them.
We thank you for your continued service.
The Trustees
| CC16a 1158599 The New Gleadless Library & Community Hub Receipts andpayments accounts 01-Apr-20 31-Mar-21 To For the period from ~~ae~~ |
CC16a 1158599 The New Gleadless Library & Community Hub Receipts andpayments accounts 01-Apr-20 31-Mar-21 To For the period from ~~ae~~ |
|---|---|
| Section A Receipts and payments | |
| Unrestricted funds Restricted funds Endowment funds Total funds Last year |
|
| to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ |
|
| A1 Receipts Sheffield CityCouncil Grant 11,315 - 11,315 11,292 Sheffield Capital & Book Grant 12,000 - 12,000 - Q1 - March to June 2020 Fundraising - - - 1,144 Q2 - Julyto September 2020 Fundraising - - - 357 Q3 October to December 2020 Fundraising - - - 748 Q4 Januaryto March 2021 Fundraising - - - 1,045 - - - - - - - - - - Sub total(Gross income for AR)- 23,315 - 23,315 14,586 A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts - 23,315 - 23,315 14,586 ~~=== ===~~ ~~——————~~ |
|
| A3 Payments Annual Insurances 520 - 520 520 Business & Water Rates 858 - 858 310 Light Heat & Power 1,658 - 1,658 2,312 Equipment Maintanance 240 - 240 635 General Services 953 - 953 1,077 Stationery& Printing - - - - Sundry& PettyCash 437 - 437 2,528 Legal & Professional - - - - Other & Accruals 600 - 600 500 Sub total - 5,266 - 5,266 7,882 A4 Asset and investment purchases, (see table) New Book Shelving - - - New CeilingLighting - 2,519 New Child Furniture - - - Outside Storage Steps to Outside Storage - - - New Books - - - 486 Sub total - - - - 3,005 Total payments - 5,266 - 5,266 10,887 Net of receipts/(payments) - 18,050 - 18,050 3,699 A5 Transfers between funds - - - - - ~~== ===~~ ~~====~~ |
|
| A6 Cash funds last year end 58,190 - - 58,190 54,491 |
54,491 |
| Cash funds this year end 58,190 18,050 - 76,240 58,190 |
58,190 |
CCXX R1 accounts (SS)
11/11/2021
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|---|---|---|---|
| Categories B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Office Chair Book Shelving New Ceiling Lights Details Details Laptops & Printer Lounge Furniture Tables & Chairs Office & Cleaning Equipment Outside Storage Unit New Books Natwest Current Account 60-40- 09/41085868 Pettry Cash Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds to nearest £ 58,190 268 58,458 OK Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs General General General General General General General General Fund to which liability relates |
Restricted funds to nearest £ 18,050 - - 18,050 OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) 1,645 639 84 909 2,186 70 3,184 2,519 - Amount due (optional) |
Endowment funds to nearest £ |
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| - | |||||||
| - | |||||||
| - | |||||||
| - | |||||||
| OK | |||||||
| Endowment funds to nearest £ |
|||||||
| - | |||||||
| - | |||||||
| - | |||||||
| - | |||||||
| - | |||||||
| - | |||||||
| Current value (optional) |
|||||||
| - | |||||||
| - | |||||||
| - | |||||||
| - | |||||||
| - | |||||||
| Current value (optional) |
|||||||
| 1,234 | |||||||
| 479 | |||||||
| 63 | |||||||
| 682 | |||||||
| 1,639 | |||||||
| 53 | |||||||
| 235 | |||||||
| 1,260 | |||||||
| - | |||||||
| When due (optional) |
|||||||
| - - - - - |
CCXX R2 accounts (SS)
11/11/2021
2
| Signed by one or two trustees on behalf of all the trustees |
Signature SGKillip |
Print Name S. Killip |
Date of approval |
|---|---|---|---|
| SGKillip | S. Killip | 25/05/2021 | |
CCXX R3 accounts (SS)
11/11/2021
3