## THE NEW GLEADLESS LIBRARY AND COMMUNITY HUB ## Trustee Annual Report for March 2020 to 31 March 2021 Our Library closed due to Covid 19 on 20 March 2020 and as at the year end had not re-opened. ## Finance and Fund Raising Although we have continued to receive a Sheffield Council Grant of £2,824.25 per quarter we have still had the usual monthly and annual expenses. During the year we have not undertaken any fund raising schemes and have had no income from that avenue. At the year end, we have a grant underspend of circa £6,000. We decided to spend this improving some of the Library’s infra structure and Covid 19 safety features. Also, post year end, we received a £10,000 capital grant from Sheffield Council which we decided to spend on other improvements as can be seen from the current state of the Library. Another grant from SCC post year end of £2,000 towards new books has been returned to the council for them to purchase new books on our behalf and to be available for any registered SCC Library member. These post year end grants and last year’s underspend will be shown in next year’s accounts. We have also entered into an annual maintenance agreement which covers many of the routine maintenance items associated with the upkeep of our premises. We are pleased to announce that the Library is financially stable and our financial commitments are up to date. ## Volunteers and Operation During the latter part of shut down and recently, we have continued to hold management meetings to prepare for re-opening the library. We are pleased to announce that the Library reopened on 13 September on a reduced time scale. At present, we are opening on Mondays 10am – 1pm, Wednesdays and Fridays from 9:30 am until 1:00 pm each day. Also, we still have one session each week for a Ladies Coffee morning held on Tuesday mornings. These opening times will be reviewed when we have a better understanding of Volunteer availability. We have recently lost the services of Ann and Pete Bradbury who have been Trustees and Volunteers since the Library became self governing. We thank them for their valuable assistance and service during their time with the Library. Also, Michael Earnshaw, our Chairman, has resigned for personal reasons and similarly we thank him for his service. Since our last AGM, we have three new Trustees. Gary Edwards, David Miller and Angela Mattinson, David Miller has recently kindly agreed to be our new Chairman. ## The Lease We are pleased to announce that post year end we have signed a five year lease on the Library with Sheffield City Council. A copy of this lease is available on the Notice Board should you wish to examine it. ## Summary Although the future still remains unsure, due to Covid, we are now becoming more certain how we can progress in the immediate future. One of our main problems is still Volunteer recruitment. As you are fully aware, we rely upon our volunteers to an enormous amount and if you know of anyone who you think would be a suitable candidate and who would be prepared to offer their services please let us know so that we can contact them. We thank you for your continued service. The Trustees |**CC16a**
**1158599**
**The New Gleadless Library & Community Hub**
**Receipts andpayments accounts**
**01-Apr-20**
**31-Mar-21**
**To**
**For the period**
**from**
~~ae~~|**CC16a**
**1158599**
**The New Gleadless Library & Community Hub**
**Receipts andpayments accounts**
**01-Apr-20**
**31-Mar-21**
**To**
**For the period**
**from**
~~ae~~| |---|---| |**Section A Receipts and payments**|| |**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**|| |**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**|| |**A1 Receipts**
Sheffield CityCouncil Grant
**11,315**
**-**
**11,315**
**11,292**
Sheffield Capital & Book Grant
**12,000**
**-**
**12,000**
**-**
Q1 - March to June 2020 Fundraising
**-**
**-**
**-**
**1,144**
Q2 - Julyto September 2020 Fundraising
**-**
**-**
**-**
**357**
Q3 October to December 2020 Fundraising
**-**
**-**
**-**
**748**
Q4 Januaryto March 2021 Fundraising
**-**
**-**
**-**
**1,045**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_**_(Gross income for AR)_**-**
**23,315**
**-**
**23,315**
**14,586**
**A2 Asset and investment sales, (see**
**table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**- -**
**_Total receipts_**
**-**
**23,315**
**-**
**23,315**
**14,586**
~~=== ===~~
~~——————~~|| |**A3 Payments**
Annual Insurances
**520**
**-**
**520**
**520**
Business & Water Rates
**858**
**-**
**858**
**310**
Light Heat & Power
**1,658**
**-**
**1,658**
**2,312**
Equipment Maintanance
**240**
**-**
**240**
**635**
General Services
**953**
**-**
**953**
**1,077**
Stationery& Printing
**-**
**-**
**-**
**-**
Sundry& PettyCash
**437**
**-**
**437**
**2,528**
Legal & Professional
**-**
**-**
**-**
**-**
Other & Accruals
**600**
**-**
**600**
**500**
**_Sub total_ -**
**5,266**
**-**
**5,266**
**7,882**
**A4 Asset and investment purchases,**
**(see table)**
New Book Shelving
**-**
**-**
**-**
New CeilingLighting
**-**
**2,519**
New Child Furniture
**-**
**-**
**-**
Outside Storage Steps to Outside Storage
**-**
**-**
**-**
New Books
**-**
**-**
**-**
**486**
**_Sub total_ -**
**-**
**-**
**-**
**3,005**
**_Total payments_**
**-**
**5,266**
**-**
**5,266**
**10,887**
**_Net of receipts/(payments)_**
**-**
**18,050**
**-**
**18,050**
**3,699**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
~~== ===~~
~~====~~|| |**A6 Cash funds last year end**
**58,190**
**- -**
**58,190**
**54,491**|**54,491**| |**_Cash funds this year end_**
**58,190**
**18,050**
**-**
**76,240**
**58,190**|**58,190**| CCXX R1 accounts (SS) 11/11/2021 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---|---|---|---|---| |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the charity’s**
**own use**
**B5 Liabilities**
**B3 Investment assets**|Office Chair
Book Shelving
New Ceiling Lights
**Details**
**Details**
Laptops & Printer
Lounge Furniture Tables & Chairs
Office & Cleaning Equipment
Outside Storage Unit
New Books
Natwest Current Account 60-40-
09/41085868
Pettry Cash
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**||**Unrestricted**
**funds**
**to nearest £**
**58,190**
**268**
**58,458**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
General
General
General
General
General
General
General
General
**Fund to which**
**liability relates**||**Restricted**
**funds**
**to nearest £**
**18,050**
**-**
**-**
**18,050**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**1,645**
**639**
**84**
**909**
**2,186**
**70**
**3,184**
**2,519**
**-**
**Amount due**
**(optional)**||**Endowment**
**funds**
**to nearest £**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||OK| ||||||||**Endowment**
**funds**
**to nearest £**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**Current value**
**(optional)**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**Current value**
**(optional)**| ||||||||**1,234**| ||||||||**479**| ||||||||**63**| ||||||||**682**| ||||||||**1,639**| ||||||||**53**| ||||||||**235**| ||||||||**1,260**| ||||||||**-**| ||||||||**When due**
**(optional)**| ||||||**-**
**-**
**-**
**-**
**-**||| CCXX R2 accounts (SS) 11/11/2021 2 |Signed by one or two trustees on behalf of all
the trustees|Signature
**SGKillip**|Print Name
S. Killip|Date of
approval| |---|---|---|---| ||**SGKillip**|S. Killip|25/05/2021| ||||| CCXX R3 accounts (SS) 11/11/2021 3