2024-08-31-accounts - Friends Of Earlswood

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Trustees’ Annual Report for the period

From 01/09/2023 Period start date To 31/08/2024 Period end date

Charity name: Friends of Earlswood

Charity registration number: 1158574

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the education of the pupils at The Federation of Earlswood Schools.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The focus of our activities remains the raising of funds to provide and assist in the provision of items the Committee and School Governing Body agree will benefit the pupils of the school. Also, we aim to extend relationships between staff, parents/carers and others associated with the school through running activities such as fairs, quiz nights etc.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees confirm they have adhered to the Charity Commission's guidance on public benefit, ensuring all activities and decisions align with these principles.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
●Policy on grant making ●Policy on social investment including program related investment ●Contribution made by volunteers	Para 1.38	A great contribution is made by member volunteers. We are grateful for the many hours volunteers have spent organising, promoting, manning and clearing away from our varied fundraising events. Without this valuable contribution of time, energy and expertise we would not have been able to achieve so much. All monies raised from our events are placed on deposit until suitable school projects are identified.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The charity has significantly enhanced the educational experience by funding school resources, extracurricular activities, and infrastructure improvements. Their efforts have provided students with better learning environments and opportunities, fostering academic and personal growth. The charity's initiatives have also strengthened community ties, encouraging parental involvement and collaboration. By addressing educational needs and promoting a supportive community, the charity has contributed to a more inclusive and engaged society, benefiting both students and the broader community. During this academic year, we have held numerous events and fairs with the aim of bringing together parents, carers, and teaching staff in a friendly and social environment whilst at the same time raising money for the school federation. The funds raised have been allocated towards various needs, including playground equipment, a cabin structure for the Junior School, cabin fees, trestle tables, and a home, cover, and accessories for the chickens at the Junior School.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	At the end of August 2024 we held cash at the bank of £33,966.61, all of which is unrestricted funds.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We normally aim to hold at least £6,000 and no more than £10,000 in reserves at the year end. The funds at year end are held in order to pay for future projects over the next academic year as well as meet any unforeseen expenditure that may occur.
Amount of reserves held	Para 1.22	£10,000
Reasons for holding zero reserves	Para 1.22	NA
Details of fund materially in deficit	Para 1.24	NA
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	NA

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Our main source for funds this year has been through the various events organised and held by the PTA. We rely on our local and school community for their continuing support.
Investment policy and objectives including any social investment policy adopted	Para 1.46	The majority of income is spent directly on the schools, supporting the purchase of equipment and materials that enhance the learning or physical activity of all children throughout their time at the school. The main costs incurred all relate to the running of the events that help to raise funds for the school, examples being tea urns, gazebos, disposable cups, plates and cutlery and advertising etc. In general the costs of running the charity are kept to a minimum.
A description of the principal risks facing the charity	Para 1.46	The charity faces key risks from declining volunteer engagement, which could impair its ability to provide vital services. Additionally, a decreasing birth rate may lower the number of families requiring support, affecting the charity's long-term sustainability and demand for its programs. Mitigating these risks is essential for future success.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	PTA Constitution adopted
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated Association Friends and Parent Teacher Association consisting of a minimum of 2 trustees and membership open to all parents, carers and staff of The Federation of Earlswood Schools.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed or reappointed annually at the Annual General Meeting

Additional information (optional) You may choose to include further statements where relevant about:

	●Policies and procedures adopted for the induction and training of trustees ●The charity’s organisational structure and any wider network with which the charity works ●Relationship with any related parties	Para 1.51	There is a child protection policy in place under which no member who is of friend or parent status is at any time left to supervise a child or children without a member of school staff being present. Friends of Earlswood is a member of the PTA UK which provides helpful advice and governance. All trustees give their time voluntary and received no remuneration or other benefits.

Reference and Administrative details

Charityname	Friends of Earlswood
Other name the charity uses	FOE
Registered charitynumber	1158574
Charity’s principal address	Earlswood and Infant School St Johns Road Redhill Surrey RH1 6DZ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Nicola Marshall	Trustee	From 28 June 2023
Sarah Twort	Chair	From 11 January2024
Brijesh Bharatiya	Treasurer	From 11 March 2025

– Corporate trustees names of the directors at the date the report was approved

Director name NA

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
NA

Funds held as custodian trustees on behalf of others - NA

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

	Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address




	Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Nicola Marshall Signature(s) Sarah Twort Nicola Marshall Full name(s) Sarah Twort Position (eg Chair Secretary Secretary, Chair, etc) Date 28/06/2025

	Friends of Earlswood	Friends of Earlswood	Friends of Earlswood	1158574	CC16a
	For the period from	1st Sept 2023	To	31st Aug 2024

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 32,905 - - - - - - - 32,905 - - - 32,905 8,953 32,147 - - - - - - - 41,100 - - - 41,100 - 8,195 - 42,162 33,967	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 32,905 - - - - - - - 32,905 - - - 32,905 8,953 32,147 - - - - - - - 41,100 - - - 41,100 - 8,195	Last year to the nearest £
Fundraisingevents	32,905				22,370
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~~*Sub total~~~~(Gross income for~~ AR)*	32,905				22,370

A2 Asset and investment sales, (see table).
	-
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*Sub total*	-				-
*Total receipts* A3 Payments
					22,370

FundraisingExpenses	8,953				6,654
Donations to School	32,147				629
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**Sub total **	41,100				7,283

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					7,283

	- 8,195	-		- 8,195	15,087
	-	-		-	-
	42,162	-		42,162	27,075
	33,967	-		33,967	42,162

CCXX R1 accounts (SS)

28/06/2025

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Barclays Bank Details Details Details Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 33,967 - - - - - 33,967 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name	Endowment funds to nearest £
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			OK
			Endowment funds to nearest £
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			Current value (optional)
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			Current value (optional)
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			When due (optional)






			Date of approval

CCXX R2 accounts (SS)

28/06/2025

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees1 , Friends of Earlswood members of I On a¢count8 for th• yoar ' 31st August 2024 ondod Charlty no Ilf any) 1158574 Set out on pages I report to the trustees on my examination of the accounts of the above harity ("the Trust'l for the year ended 31108 12024. Responslbillties and As the charty trustees of the Trust, you are spOnSible for the preparation ba•18 of report of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act.). I report in respect of my examination of the Trust's accounts carried out under sedion 145 of the 2011 Act and in Carrying out my examination, I have followed Ihe appIlble Directions gNen by the Charity Commission under section 145{5llb) of Ihe Ao. I have completed my examination. I confim that no material matters have come to my attention { ') in connection with th8 èxamination which gives me cause to believe that in. any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord wrth the accounting records Independent examiner's Statsment I have no concems and have come across no other matters in connection with Ihe èxamination to which attenlion should be drawn in order to enable a proper underslanding of the accounts to be reached. ' Pleas8 d81ete the woffls in the brackets if they do not apply. Slgned: /06 Name: Lih SIK R•lovant prof•sslonal CHAEffthq) i N5fiTLirE o< i-644JY qualificatlon(sl or body , A-CC(SLLN r/lfi)Ts (c I h4) Ilf any): Addro9•: IL IER October 2018