## **Trustees’ Annual Report for the period** ## **From 01/09/2023 Period start date To 31/08/2024 Period end date** ## **Charity name: Friends of Earlswood** ## **Charity registration number: 1158574** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of the pupils at
The Federation of Earlswood Schools**.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The focus of our activities remains the
raising of funds to provide and assist in the
provision of items the Committee and School
Governing Body agree will benefit the pupils
of the school.
Also, we aim to extend relationships
between staff, parents/carers and others
associated with the school through running
activities such as fairs, quiz nights etc.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees confirm they have adhered to
the Charity Commission's guidance on
public benefit, ensuring all activities and
decisions align with these principles.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |●Policy on grant
making
●Policy on social
investment including
program related
investment
●Contribution made by
volunteers|Para 1.38|A great contribution is made by member
volunteers. We are grateful for the many
hours volunteers have spent organising,
promoting, manning and clearing away from
our varied fundraising events. Without this
valuable contribution of time, energy and
expertise we would not have been able to
achieve so much.
All monies raised from our events are placed
on deposit until suitable school projects are
identified.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity has significantly enhanced the
educational experience by funding school
resources, extracurricular activities, and
infrastructure improvements. Their efforts
have provided students with better learning
environments and opportunities, fostering
academic and personal growth. The charity's
initiatives have also strengthened community
ties, encouraging parental involvement and
collaboration. By addressing educational
needs and promoting a supportive
community, the charity has contributed to a
more inclusive and engaged society,
benefiting both students and the broader
community.
During this academic year, we have held
numerous events and fairs with the aim of
bringing together parents, carers, and
teaching staff in a friendly and social
environment whilst at the same time raising
money for the school federation. The funds
raised have been allocated towards various
needs, including playground equipment, a
cabin structure for the Junior School, cabin
fees, trestle tables, and a home, cover, and
accessories for the chickens at the Junior
School.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|At the end of August 2024 we held cash at
the bank of £33,966.61, all of which is
unrestricted funds.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We normally aim to hold at least £6,000 and
no more than £10,000 in reserves at the
year end. The funds at year end are held in
order to pay for future projects over the next
academic year as well as meet any
unforeseen expenditure that may occur.| |Amount of reserves held|Para 1.22|£10,000| |Reasons for holding zero
reserves|Para 1.22|NA| |Details of fund materially in
deficit|Para 1.24|NA| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|NA| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our main source for funds this year has
been through the various events organised
and held by the PTA. We rely on our local
and school community for their continuing
support.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The majority of income is spent directly on
the schools, supporting the purchase of
equipment and materials that enhance the
learning or physical activity of all children
throughout their time at the school. The
main costs incurred all relate to the running
of the events that help to raise funds for the
school, examples being tea urns, gazebos,
disposable cups, plates and cutlery and
advertising etc. In general the costs of
running the charity are kept to a minimum.| |A description of the principal
risks facing the charity|Para 1.46|The charity faces key risks from declining
volunteer engagement, which could impair
its ability to provide vital services.
Additionally, a decreasing birth rate may
lower the number of families requiring
support, affecting the charity's long-term
sustainability and demand for its programs.
Mitigating these risks is essential for future
success.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|PTA Constitution adopted| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association
Friends and Parent Teacher Association
consisting of a minimum of 2 trustees and
membership open to all parents, carers and
staff of The Federation of Earlswood
Schools.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed or reappointed
annually at the Annual General Meeting| **Additional information (optional)** You may choose to include further statements where relevant about: ||●Policies and
procedures adopted
for the induction and
training of trustees
●The charity’s
organisational
structure and any
wider network with
which the charity
works
●Relationship with any
related parties|Para 1.51|There is a child protection policy in place
under which no member who is of friend or
parent status is at any time left to supervise
a child or children without a member of
school staff being present.
Friends of Earlswood is a member of the
PTA UK which provides helpful advice and
governance.
All trustees give their time voluntary and
received no remuneration or other benefits.| |---|---|---|---| ## **Reference and Administrative details** |Charityname|Friends of Earlswood| |---|---| |Other name the charity uses|FOE| |Registered charitynumber|1158574| |Charity’s principal address|Earlswood and Infant School
St Johns Road
Redhill
Surrey
RH1 6DZ| **Names of the charity trustees who manage the charity** |1
2
3|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Nam**
**e of**
**pers**
**on**
**(or**
**body**
**)**
**entitl**
**ed to**
**appo**
**int**
**trust**
**ee (if**
**any)**| |---|---|---|---|---| ||Nicola Marshall|Trustee|From 28 June 2023|| ||Sarah Twort|Chair|From 11 January2024|| ||Brijesh Bharatiya|Treasurer|From 11 March 2025|| – Corporate trustees names of the directors at the date the report was approved **Director name NA** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |**NA**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others - NA** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** ||**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---|---| ||||| ||||| ||||| ||||| ||**Name of chief executive or names of senior staff members (Optional information)**||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **NA** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** Nicola Marshall **Signature(s)** Sarah Twort Nicola Marshall **Full name(s)** Sarah Twort **Position (eg** Chair Secretary **Secretary, Chair, etc) Date** 28/06/2025 ||**Friends of Earlswood**|**Friends of Earlswood**|**Friends of Earlswood**|**1158574**|**1158574**|**CC16a**| |---|---|---|---|---|---|---| ||**For the period**
**from**|1st Sept 2023|**To**|31st Aug 2024||| |||||||| |**Section A Receipts and payments**||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**32,905**
**-**
**-**
**-**
**-**
**-**
**-**
**-**

**32,905**
**-**
**-**
**-**
**32,905**
**8,953**
**32,147**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**41,100**
**-**
**-**
**-**
**41,100**
**- 8,195**
**-**
**42,162**
**33,967**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**32,905**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**32,905**
**-**
**-**
**-**
**32,905**
**8,953**
**32,147**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**41,100**
**-**
**-**
**-**
**41,100**

**- 8,195**||**Last year**
**to the nearest £**| |Fundraisingevents|**32,905**|||||**22,370**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |~~**_Sub total_**~~~~_(Gross income for_~~
_AR)_|
**32,905**|||||**22,370**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_ **
**A3 Payments**||||||| |||||||**22,370**| |||||||| |
FundraisingExpenses|**8,953**|||||**6,654**| |Donations to School|**32,147**|||||**629**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**41,100**|||||**7,283**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**7,283**| |||||||| ||**- 8,195**|**-**||
**- 8,195**||**15,087**| ||**-**|**-**||**-**||**-**| ||**42,162**|**-**||**42,162**||**27,075**| ||**33,967**|**-**||**33,967**||**42,162**| CCXX R1 accounts (SS) 28/06/2025 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Barclays Bank
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**33,967**
**-**
**-**
**-**
**-**
**-**
**33,967**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| CCXX R2 accounts (SS) 28/06/2025 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees1 , Friends of Earlswood members of I On a¢count8 for th• yoar ' 31st August 2024 ondod Charlty no Ilf any) 1158574 Set out on pages I report to the trustees on my examination of the accounts of the above harity ("the Trust'l for the year ended 31108 12024. Responslbillties and As the charty trustees of the Trust, you are ￿spOnSible for the preparation ba•18 of report of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act.). I report in respect of my examination of the Trust's accounts carried out under sedion 145 of the 2011 Act and in Carrying out my examination, I have followed Ihe appIl￿ble Directions gNen by the Charity Commission under section 145{5llb) of Ihe Ao. I have completed my examination. I confim that no material matters have come to my attention { ') in connection with th8 èxamination which gives me cause to believe that in. any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord wrth the accounting records Independent examiner's Statsment I have no concems and have come across no other matters in connection with Ihe èxamination to which attenlion should be drawn in order to enable a proper underslanding of the accounts to be reached. ' Pleas8 d81ete the woffls in the brackets if they do not apply. Slgned: /06 Name: Lih SIK R•lovant prof•sslonal CHAEffthq) i N5fiTLirE o< i-644￿￿￿￿JY qualificatlon(sl or body , A-CC(SLLN r/lfi)Ts (c I h4) Ilf any): Addro9•: IL IER October 2018