2023-03-31-accounts

Prestwich Methodist Youth Association (PMYA)

Trustees Report for Charity no. 1158489 2022-23

April 2022 continued to bring a return to a more normal level of activity at the Phoenix Centre whilst still doing regular covid testing for the staff, sanitising and wearing masks advised but not mandatory.

A new EDI (Equality Diversity and Inclusivity) policy was put in place this year applicable to all lettings and activities.

The playscheme was run at Easter, Summer, October and February catering for up to 24 children during the most popular time in the Summer. The after-school club in term time continued to be very popular. However, staffing the After School Club (ASC) has frequently been a challenge but with the help of staff being willing to be flexible and with the help of our manager being proactive all the necessary ratios have been maintained. This has been achieved by recruiting staff and accepting one or two volunteers.

In addition to the routine staffing costs training costs are needed: All staff have required first aid training courses which cost between £480-£600 to set up. We are also required to submit DBS applications for all staff.

The junior youth club has generally been well attended although the senior club less so.

Some of the lettings for groups were returning which provided a necessary increase in our regular income.

Although bookings have been slowly building back up some groups have said they feel the cost-of-living crisis is impacting on their booking numbers. We have had to deal with a number of challenges in maintaining some parts of the building including areas such as the public toilets which we agreed to keep open several years ago when the council were proposing to close them.

Being situated in a public park caused a problem when three times a group of travellers set up camp.

Prestwich Methodist Youth Association (PMYA)

Trustees Report for Charity no. 1158489 2022-23

On one occasion we had incidents with 3 traveller children which meant us getting security from Bury Council in to help us let our staff and children exit ASC safely on Friday. New locks were later put on the barriers.

New initiatives.

A new session was opened to the community using art and crafts.

A fundraiser (The Artisan Makers Market) was launched and took place on 28[th] May and 26[th of] November 2022 – “The Christmas Makers Market.”

A Fundraising subcommittee was set up and met on the 12[th] January. A whole range of ideas came from this meeting, but the main aspect was to meet as a group to regularly look at funding bids and do mass writing events.

Our first fund raising event led by the fundraising committee due to take place on Friday 21[st] of April. The event went live on the website and we sold tickets at the centre. Facebook and Instagram posts were organised and emails gave the details to groups and our parents

Our finance officer has retired, however, he enabled a staged handover so that the manager and a Trustee could prepare the payroll on a temporary basis, and our admin assistant did the After School club reconciliation.

Special thanks to all trustees, staff and volunteers who have helped to provide these services and facilities for families and our local community.

K Anderson Chair PMYA

PMYA ACCOUNTS

PRESTWICH METHODIST YOUTH ASSOCIATION - REGISTERED CHARITY NO 1158489 INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31/03/2023

2022/2023 2021/2022

2022/2023 2021/2022

	2022/2023 2021/2022		2022/2023 2021/2022	2022/2023 2021/2022
INCOME Restricted Funds Released Before & After School Club Fees Playscheme Fees Lettings Income Youth Club Income Grant Income Donations & Fundraising Office income Electricity Refund Salaries & Wages Repayments D B S Refunds Photocopying for Church Bank Interest Received Other Income Internal Transfer HMRC Grants (Furlough) Pension Refunds Council Maintenance Refund Prior Years Write Off (Creditors) ~~Profi~~ ~~t~~/Loss	55,864.65 41,930.00 21,806.76 15,002.00 28,364.16 14,712.00 - 350.00 4,000.00 17,954.00 5,186.12 795.00 121.84 1,155.45 44.00 120.00 3.43 0.59 4,849.61 693.16 169.47 22.84 198.24 2,270.43 30,135.26 119,532.84 126,216.17	EXPENDITURE Salaries & Wages Pension Payments Electricity Telephone & Broadband Building Maintenance Water Waste Collection Cleaning Materials Stationery & Equipment Etc. Youth Club Equipment D B S Costs Ofsted Registration Before & After School Club Playscheme or Carnival Training Grant Expenditure Friends of St. Mary's Insurance Miscellaneous Lettings Refund Petty Cash Miscellaneous Adj Petty Cash Bank Charges Outstanding Liabilities
			92,168.37 2,776.14 7,001.00 916.90 5,415.48 661.98 679.22 521.49 1,942.74 61.66 152.00 220.00 2,569.37 513.96 600.00 812.98 - 975.09 36.00 - - 125.80 1,382.66	97,721.78 2,297.42 5,844.08 969.19 3,689.38 842.82 726.40 644.33 1,637.16 392.30 160.00 220.00 3,500.66 825.95 405.00 3,407.53 54.90 926.16 3.98 400.00 95.85 1,451.28
			119,532.84 126,216.17

PRESTWICH METHODIST YOUTH ASSOCIATION - REGISTERED CHARITY NO 1158489

BALANCE SHEET AS AT THE YEAR END 31/03/2023

Cash in hand and at Bank Bank Natwest Barclays Petty cash Other Debtors Sundry Debtors	2022/2023 2021/2022 702.43 942.41 16,734.34 17,434.47 59.22 115.93 8,870.27 10,032.50 26,366.26 28,525.31	Accumulated Funds b/fwd Profit/Loss for the year Accumulated funds C/Fwd Restricted Funds Sundry Creditors Income received in Advance	2022/2023 2021/2022 27,074.03 57,209.29 2,270.43 - 30,135.26 -	2022/2023 2021/2022 27,074.03 57,209.29 2,270.43 - 30,135.26 -
			24,803.60 27,074.03
			1,382.66 180.00	1,451.28
			26,366.26 28,525.31

PMYA ACCOUNTS

PRESTWICH METHODIST YOUTH ASSOCIATION - REGISTERED CHARITY NO 1158489 INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31/03/2023

INCOME Restricted Funds Released Before & After School Club Fees Playscheme Fees Lettings Income Youth Club Income Grant Income Donations & Fundraising Office income Electricity Refund Salaries & Wages Repayments D B S Refunds Photocopying for Church Bank Interest Received Other Income Internal Transfer HMRC Grants (Furlough) Pension Refunds Council Maintenance Refund Prior Years Write Off (Creditors) ~~Profi~~ ~~t~~/Loss	2022/2023 2021/2022 EXPENDITURE 55,864.65 41,930.00 Salaries & Wages 21,806.76 15,002.00 Pension Payments 28,364.16 14,712.00 Electricity - 350.00 Telephone & Broadband 4,000.00 17,954.00 Building Maintenance 5,186.12 795.00 Water 121.84 Waste Collection 1,155.45 Cleaning Materials - Stationery & Equipment Etc. 44.00 120.00 Youth Club Equipment - D B S Costs 3.43 0.59 Ofsted Registration - Before & After School Club - Playscheme or Carnival - 4,849.61 Training 693.16 169.47 Grant Expenditure - Friends of St. Mary's 22.84 198.24 Insurance Miscellaneous Lettings Refund Petty Cash Miscellaneous Adj Petty Cash Bank Charges Outstanding Liabilities 2,270.43 30,135.26 119,532.84 126,216.17	2022/2023 2021/2022	2022/2023 2021/2022
		92,168.37 2,776.14 7,001.00 916.90 5,415.48 661.98 679.22 521.49 1,942.74 61.66 152.00 220.00 2,569.37 513.96 600.00 812.98 - 975.09 - 36.00 - - 125.80 1,382.66	97,721.78 2,297.42 5,844.08 969.19 3,689.38 842.82 726.40 644.33 1,637.16 392.30 160.00 220.00 3,500.66 825.95 405.00 3,407.53 54.90 926.16 3.98 400.00 95.85 1,451.28
		119,532.84 126,216.17

PMYA ACCOUNTS

PRESTWICH METHODIST YOUTH ASSOCIATION - REGISTERED CHARITY NO 1158489

Cash in hand and at Bank Bank Natwest Barclays Petty cash Other Debtors Sundry Debtors	2021/2022 2020-2021 Accumulated Funds b/fwd Profit/Loss for the year 942.41 1,162.41 17,434.47 46,092.71 Accumulated funds C/Fwd 115.93 102.53 Restricted Funds 1,721.20 Sundry Creditors 10,032.50 10,962.59 28,525.31 60,041.44 BALANCE SHEET AS AT THE YEAR END 31/03/2022	2021/2022 2020-2021 57,209.29 79,053.40 2,270.43 - 21,844.11 -
		54,938.86 57,209.29 1,382.66 2,832.15
		56,321.52 60,041.44

• Final Accounts 2022 2023

Note to Accounts

The final Accounts for 2022-2023 have been completed.

J Hamson

Clare Smith ACCOUNTANCY LTD Our ref.. C￿MYA /r/c rulsknj., 07NmYTrthr21123 12.-ts2 Yourref.. Siri¢ilyprivale ( ¢onfidenlial The Committee Prestwich Methodist Youth Association St. Mary's Park St. Mary's Road Prestwich Manchester M25 IGG Dear Committee. PRESTWICH METHODIST YOIITH ASSOCIATION REGISTERED LHAIUTTr NUMBER 11$8489 I report on the accounts of the Group for the year ended 31 March 2023. As the Group s trustees you are responsible for the preparation of th¢ a¢counts: you consider that neither the audii nor independent examination requirements of the Charities Act 1993 apply. It is my responsibility H'ithout carrying out an audit or independent examinalion lo ￿r￿liniSe the accounts and report to you. In accordance with the directions given in the Group's constitution, I have scrutinised the records and th¢ accounts. In my opinion the accounts are in accord&Ttce with the records produced to me and comply with the Collstitution. Should you have any queries please do not hesitat¢ lo wntact us. Finally, as a gesture of 80(xJwill there ts no cbaT8e, which I trust is satisfactory. Kind re8ard& Clare Smith For Clare Smith A¢￿U￿tan¢Y Ltd WITHIN BODY MATTERS GYM. HOOLEY BRIDGE MILL. BAMFORD ROAD, HEYWOOD OLIO 4AG www.claresmilh.accountant AAT Licensed Accountant TELEPHONE. [phone] MOBILE.. [phone] EMAIL. [e-mail] uk SORT CODE 09-01-2g ACCOUNT NO.. 09831371 COMPANY REG No 674 1234 VAT REG No 9411703 49 DIRECTOR Clare Smith FMAAT