Prestwich Methodist Youth Association (PMYA) 

## Trustees Report for Charity no. 1158489            2022-23 

April 2022 continued to bring a return to a more normal level of activity at the Phoenix Centre whilst still doing regular covid testing for the staff, sanitising and wearing masks advised but not mandatory. 

A new EDI (Equality Diversity and Inclusivity) policy was put in place this year applicable to all lettings and activities. 

The playscheme was run at Easter, Summer, October and February catering for up to 24 children during the most popular time in the Summer. The after-school club in term time continued to be very popular. However, staffing the After School Club (ASC) has frequently been a challenge but with the help of staff being willing to be flexible and with the help of our manager being proactive all the necessary ratios have been maintained. This has been achieved by recruiting staff and accepting one or two volunteers. 

In addition to the routine staffing costs training costs are needed:  All staff have required first aid training courses which cost between £480-£600 to set up.  We are also required to submit DBS applications for all staff. 

The junior youth club has generally been well attended although the senior club less so. 

Some of the lettings for groups were returning which provided a necessary increase in our regular income. 

Although bookings have been slowly building back up some groups have said they feel the cost-of-living crisis is impacting on their booking numbers. We have had to deal with a number of challenges in maintaining some parts of the building including areas such as the public toilets which we agreed to keep open several years ago when the council were proposing to close them. 

Being situated in a public park caused a problem when three times a group of travellers set up camp. 



Prestwich Methodist Youth Association (PMYA) 

## Trustees Report for Charity no. 1158489            2022-23 

On one occasion we had incidents with 3 traveller children which meant us getting security from Bury Council in to help us let our staff and children exit ASC safely on Friday. New locks were later put on the barriers. 

## **New initiatives.** 

A new session was opened to the community using art and crafts. 

A fundraiser (The Artisan Makers Market) was launched and took place on 28[th] May and 26[th of] November 2022 – “The Christmas Makers Market.” 

A Fundraising subcommittee was set up and met on the 12[th] January.  A whole range of ideas came from this meeting, but the main aspect was to meet as a group to regularly look at funding bids and do mass writing events. 

Our first fund raising event led by the fundraising committee due to take place on Friday 21[st] of April.  The event went live on the website and we sold tickets at the centre.  Facebook and Instagram posts were organised and emails gave the details to groups and our parents 

Our finance officer has retired, however, he enabled a staged handover so that the manager and a Trustee could prepare the payroll on a temporary basis, and our admin assistant did the After School club reconciliation. 

**Special thanks to all trustees, staff and volunteers who have helped to provide these services and facilities for families and our local community.** 

K Anderson      Chair PMYA 



PMYA ACCOUNTS 

## **PRESTWICH METHODIST YOUTH ASSOCIATION - REGISTERED CHARITY NO 1158489 INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31/03/2023** 

## **2022/2023 2021/2022** 

## **2022/2023 2021/2022** 

||**2022/2023**<br>**2021/2022**||**2022/2023**<br>**2021/2022**|**2022/2023**<br>**2021/2022**|
|---|---|---|---|---|
|**INCOME**<br>**Restricted Funds Released**<br>Before & After School Club Fees<br>Playscheme Fees<br>Lettings Income<br>Youth Club Income<br>Grant Income<br>Donations & Fundraising<br>Office income<br>Electricity Refund<br>Salaries & Wages Repayments<br>D B S Refunds<br>Photocopying for Church<br>Bank Interest Received<br>Other Income<br>Internal Transfer<br>HMRC Grants (Furlough)<br>Pension Refunds<br>Council Maintenance Refund<br>Prior Years Write Off (Creditors)<br>~~**Profi**~~<br>~~**t**~~**/Loss**|55,864.65<br>41,930.00<br>21,806.76<br>15,002.00<br>28,364.16<br>14,712.00<br>-<br>350.00<br>4,000.00<br>17,954.00<br>5,186.12<br>795.00<br>121.84<br>1,155.45<br>44.00<br>120.00<br>3.43<br>0.59<br>4,849.61<br>693.16<br>169.47<br>22.84<br>198.24<br>2,270.43<br>30,135.26<br>**119,532.84**<br>**126,216.17**|**EXPENDITURE**<br>Salaries & Wages<br>Pension Payments<br>Electricity<br>Telephone & Broadband<br>Building Maintenance<br>Water<br>Waste Collection<br>Cleaning Materials<br>Stationery & Equipment Etc.<br>Youth Club Equipment<br>D B S Costs<br>Ofsted Registration<br>Before & After School Club<br>Playscheme or Carnival<br>Training<br>Grant Expenditure<br>Friends of St. Mary's<br>Insurance<br>Miscellaneous<br>Lettings Refund<br>Petty Cash Miscellaneous Adj<br>Petty Cash<br>Bank Charges<br>Outstanding Liabilities|||
||||92,168.37<br>2,776.14<br>7,001.00<br>916.90<br>5,415.48<br>661.98<br>679.22<br>521.49<br>1,942.74<br>61.66<br>152.00<br>220.00<br>2,569.37<br>513.96<br>600.00<br>812.98<br>-<br>975.09<br>36.00<br>-<br>-<br>125.80<br>1,382.66|97,721.78<br>2,297.42<br>5,844.08<br>969.19<br>3,689.38<br>842.82<br>726.40<br>644.33<br>1,637.16<br>392.30<br>160.00<br>220.00<br>3,500.66<br>825.95<br>405.00<br>3,407.53<br>54.90<br>926.16<br>3.98<br>400.00<br>95.85<br>1,451.28|
||||**119,532.84**<br>**126,216.17**||





## **PRESTWICH METHODIST YOUTH ASSOCIATION - REGISTERED CHARITY NO 1158489** 

## **BALANCE SHEET AS AT THE YEAR END 31/03/2023** 

|Cash in hand and at Bank<br>Bank<br>Natwest<br>Barclays<br>Petty cash<br>Other Debtors<br>Sundry Debtors|**2022/2023**<br>**2021/2022**<br>702.43<br>942.41<br>16,734.34<br>17,434.47<br>59.22<br>115.93<br>8,870.27<br>10,032.50<br>26,366.26<br>28,525.31|Accumulated Funds b/fwd<br>Profit/Loss for the year<br>Accumulated funds C/Fwd<br>Restricted Funds<br>Sundry Creditors<br>Income received in Advance|**2022/2023**<br>**2021/2022**<br>27,074.03<br>57,209.29<br>2,270.43<br>-<br>30,135.26<br>-|**2022/2023**<br>**2021/2022**<br>27,074.03<br>57,209.29<br>2,270.43<br>-<br>30,135.26<br>-|
|---|---|---|---|---|
||||24,803.60<br>27,074.03||
||||1,382.66<br>180.00|1,451.28|
||||26,366.26<br>28,525.31||
||||||





PMYA ACCOUNTS 

## **PRESTWICH METHODIST YOUTH ASSOCIATION - REGISTERED CHARITY NO 1158489 INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31/03/2023** 

|**INCOME**<br>**Restricted Funds Released**<br>Before & After School Club Fees<br>Playscheme Fees<br>Lettings Income<br>Youth Club Income<br>Grant Income<br>Donations & Fundraising<br>Office income<br>Electricity Refund<br>Salaries & Wages Repayments<br>D B S Refunds<br>Photocopying for Church<br>Bank Interest Received<br>Other Income<br>Internal Transfer<br>HMRC Grants (Furlough)<br>Pension Refunds<br>Council Maintenance Refund<br>Prior Years Write Off (Creditors)<br>~~**Profi**~~<br>~~**t**~~**/Loss**|**2022/2023**<br>**2021/2022**<br>**EXPENDITURE**<br>55,864.65<br>41,930.00<br>Salaries & Wages<br>21,806.76<br>15,002.00<br>Pension Payments<br>28,364.16<br>14,712.00<br>Electricity<br>-<br>350.00<br>Telephone & Broadband<br>4,000.00<br>17,954.00<br>Building Maintenance<br>5,186.12<br>795.00<br>Water<br>121.84<br>Waste Collection<br>1,155.45<br>Cleaning Materials<br>-<br>Stationery & Equipment Etc.<br>44.00<br>120.00<br>Youth Club Equipment<br>-<br>D B S Costs<br>3.43<br>0.59<br>Ofsted Registration<br>-<br>Before & After School Club<br>-<br>Playscheme or Carnival<br>-<br>4,849.61<br>Training<br>693.16<br>169.47<br>Grant Expenditure<br>-<br>Friends of St. Mary's<br>22.84<br>198.24<br>Insurance<br>Miscellaneous<br>Lettings Refund<br>Petty Cash Miscellaneous Adj<br>Petty Cash<br>Bank Charges<br>Outstanding Liabilities<br>2,270.43<br>30,135.26<br>**119,532.84**<br>**126,216.17**|**2022/2023**<br>**2021/2022**|**2022/2023**<br>**2021/2022**|
|---|---|---|---|
|||92,168.37<br>2,776.14<br>7,001.00<br>916.90<br>5,415.48<br>661.98<br>679.22<br>521.49<br>1,942.74<br>61.66<br>152.00<br>220.00<br>2,569.37<br>513.96<br>600.00<br>812.98<br>-<br>975.09<br>-<br>36.00<br>-<br>-<br>125.80<br>1,382.66|97,721.78<br>2,297.42<br>5,844.08<br>969.19<br>3,689.38<br>842.82<br>726.40<br>644.33<br>1,637.16<br>392.30<br>160.00<br>220.00<br>3,500.66<br>825.95<br>405.00<br>3,407.53<br>54.90<br>926.16<br>3.98<br>400.00<br>95.85<br>1,451.28|
|||**119,532.84**<br>**126,216.17**||





PMYA ACCOUNTS 

## **PRESTWICH METHODIST YOUTH ASSOCIATION - REGISTERED CHARITY NO 1158489** 

|Cash in hand and at Bank<br>Bank<br>Natwest<br>Barclays<br>Petty cash<br>Other Debtors<br>Sundry Debtors|**2021/2022**<br>**2020-2021**<br>Accumulated Funds b/fwd<br>Profit/Loss for the year<br>942.41<br>1,162.41<br>17,434.47<br>46,092.71<br>Accumulated funds C/Fwd<br>115.93<br>102.53<br>Restricted Funds<br>1,721.20<br>Sundry Creditors<br>10,032.50<br>10,962.59<br>28,525.31<br>60,041.44<br>**BALANCE SHEET AS AT THE YEAR END 31/03/2022**|**2021/2022**<br>**2020-2021**<br>57,209.29<br>79,053.40<br>2,270.43<br>-<br>21,844.11<br>-|
|---|---|---|
|||54,938.86<br>57,209.29<br>1,382.66<br>2,832.15|
|||56,321.52<br>60,041.44|
||||





- Final Accounts 2022 2023 

## Note to Accounts 

The final Accounts for 2022-2023 have been completed. 

J Hamson 



Clare Smith
ACCOUNTANCY LTD
Our ref..
C￿MYA /r/c
rulsknj., 07NmYTrthr21123
12.-ts2
Yourref..
Siri¢ilyprivale (* ¢onfidenlial
The Committee
Prestwich Methodist Youth Association
St. Mary's Park
St. Mary's Road
Prestwich
Manchester
M25 IGG
Dear Committee.
PRESTWICH METHODIST YOIITH ASSOCIATION
REGISTERED LHAIUTTr NUMBER 11$8489
I report on the accounts of the Group for the year ended 31* March 2023.
As the Group s trustees you are responsible for the preparation of th¢ a¢counts: you
consider that neither the audii nor independent examination requirements of the
Charities Act 1993 apply. It is my responsibility H'ithout carrying out an audit or
independent examinalion lo ￿r￿liniSe the accounts and report to you.
In accordance with the directions given in the Group's constitution, I have scrutinised
the records and th¢ accounts.
In my opinion the accounts are in accord&Ttce with the records produced to me and
comply with the Collstitution.
Should you have any queries please do not hesitat¢ lo wntact us.
Finally, as a gesture of 80(xJwill there ts no cbaT8e, which I trust is satisfactory.
Kind re8ard&
Clare Smith
For Clare Smith A¢￿U￿tan¢Y Ltd
WITHIN BODY MATTERS GYM. HOOLEY BRIDGE MILL.
BAMFORD ROAD, HEYWOOD OLIO 4AG www.claresmilh.accountant
AAT Licensed
Accountant
TELEPHONE. 01706 621 351 MOBILE.. 07773 696 745
EMAIL. clare@claresmilhaccountanls.co uk
SORT CODE 09-01-2g ACCOUNT NO.. 09831371
COMPANY REG No 674 1234 VAT REG No 9411703 49 DIRECTOR Clare Smith FMAAT