2022-09-30-accounts

O CNAR(fy COMM(SS(ON FOR ENGLAND ANO WALES	O CNAR(fy COMM(SS(ON FOR ENGLAND ANO WALES	Southampton Athletic Club Clo	Southampton Athletic Club Clo	Southampton Athletic Club Clo	Southampton Athletic Club Clo				1168398
			Receipts and		payments			accounts			cc~sa
			Forthe period	01/10/2021					30/09/2022
			from				TQ
~ x
~		~	~
			Unrestricted	Restricted			Endowment
			funds	funds			funds		Total	funds	Last year
			tothe nearest
			6	tothe nearest		6	tothe nearest6		tothe nearest6		tothe nearest6
A1 Recei ts
Membership Fees (net ofrefunds) Charitable and Corporate Donations Club Race - Ne!Iey 10k road race Income from hosting track meetings Sale ofrefreshments Sale of merchandise Hosting events Members contribution to travel			46,491 136 4,524 2,896 1,766 2,650 1,120							46,491 136 4,524 2,896 1,766 2,660 1,120	37,435 42,680 810 3,495 1,631 1,148
Interest received on deposits			29
Council Grant Other income			4,491 467							4,491 467
Sub total (Grossincome for AR)			64,570							84,670	87,924
se an nves men sees
(see table).
Sub total
Total receipts			54sro			-		-		64670	87 924
A3 Pa nts
Club race - Netley 10k road race Expenses ofhosting track events Purchase ofrefreshments Merchandise costs Professional fees Cost of hiring training venues Registration with England Athletics Travel and Accommodation Enln fees to races and leagues Coaching and Officials courses Coaching Slipends - Academy Affiliation fees Trophies engravings and prixes Social events (netofcontributions) Cabin equipping and repair costs Other expenditure (inc bank and DD Sub total			5,518 3,359 853 637 600 16,786 7,540 1,480 1,819 743 150 2,588 814 2,354 734 1,852 47,527							5,518 3,359 853 637 600 16,788 7,54O 1,480 1,819 743 150 2,588 814 2,354 734 1,852 47,627	4,460 2,609 639 13,103 6,760 188 100 1,161 601 1,612 7,606 1,60? 40,633
A4Asset and investment
Purchase ofE ui ment			10,838							10,838	3,047
Sub total			10,838							10,838	3,047
Total payments			58,365		~			-		58,365	43,580
Net ofreceipts/(payments) AE Transfers between funds			6,205							8,205	44,344
AG Cash funds last year end
Cash funds this year end			6,205							6,205	44 344

								~	~	~		~ ~
						~	~ ~
								Unrestricted		Restricted			Endowment
	Categories			Details				funds tonssrsstf		funds to nearest	0		funds tonearest 3
Bt Cash	funds			Fixed term deposits				71,018
				Cash at bank				113,508			1,005
				Csshic hand
					Total		cash funds
				(sgrss balances	w Ch	receipts scd payments
							scccuct(s))
								Unrestricted		Restricted			Endowment
				Details				funds to nearest 8		funds to nearest		3	funds tonearest f
B2Other	monetary assets
				Data))s				srnd towhich sssstbslongs		Cost (optional)			Curl sht value (optional)
B3Investment assets
B4Assets retained forthe				Details Equipment				Fund to which asset belongs ucrsstucisd		Cost (optionsg			Current value 10,838
charity's	own use			Merchandise				unrestricted					3J)77
								Fund towhich		amount due			When due
				Details				liability relates		(optional)			(optional)
B5Liabilities
Signed by one or two trustees behalf of all the trustees			on		Signature				Punt	Name			Date of a rove(
									Tracey	Jones
								Deborah		Callaway

						SORP reference
Summary ofthe purposes the charity as set out in its governing document					of	Para1.17	The objectives ofthe club are established in the constitution which was approved by the trustees on August 28"2014.The
							object ofthe club is the	promotion of
							community participation	in healthy
							recreation for the benefit	ofthe inhabitants
							of Southampton and the	surrounding area
							by the provision offacilities for athletics		and
							athletic related activities. In setting our objective and planning our activities the
							trustees have given careful consideration		to
							the Charity Commission's on public benefit	general guidance
Summary ofthe main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the						Para 1.17and 1.19	The club is managed by a Management Committee which meets regularly throughout the year. For the year ending 30 September 2022 the Committee held seven full meetings which included the 2021 AGM.
accounts.
							Serving Committee members through the
							year were:
							Tracey Jones
							Mary Axtell
							Diane Reavey
							Debbie Callaway
							David Blackman
							Elizabeth Pugh
							Zoe Bond
							Richie Pearson
							Nicci Blandford (was Bollinger) Jon Tilt
							Michael Coker
							Alice Burch
							Matt Coffey
							Derek Warn
							Michelle Dorrington
							Emil Fr

				Becky Mulley
				The club has an open member's policy and
				membership ofthe club is open to anyone who is eligible to join an athletic club under the rules of England Athletics. The club charges a membership fee which the committee considers to be at an affordable
				level, while providing excellent value for
				money for track and/or indoor facility users.
				The 2021/2022 season has seen the
				completion of a near normal athletics calendar across winter 2021/22 and
				summer 2022 and Southampton AC has
				had much to celebrate over the last twelve
				months.
				The highlight ofthe winter season came with the senior mens cross country team.
				Southampton showed that they are capable of competing and winning against the best
				in England with the Senior Mens team winning the Southern Cross Country Cup in
				January 2022 and a Month later winning the English Cross Country Cup. The Winning team with both the Southern and the English Cross Country Cups. Mahamed Mahamed, Zakariya Mahamed, Alexander Teuten, Peter Hart, Jacob O'Hara and Rikki
				James.
				The overall membership levels have continued to grow along with the number of officials and volunteers supporting the
				club's athletes. The academy has doubled
				in size since December 2020 and there are
				currently 93young athletes on the waiting list for the academy. As at 31"October
				2022 there were 518competing members.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit			Para 1.18	All the charity trustees are volunteers, and have regard to the public benefit guidance when carrying out their duties, whether in administration, safeguarding and in the provision and facilitation of athletic related activities for members

Policy on	social investment	social investment	Para 1.33
including	program	related
investment
Contribution made volunteers		by	Para 1.33
Other

				SORP reference
					SAC were committed to competing in the
					following leagues in 2021/22. There were
Summary ofthe main achievements ofthe charity, identifying the difference the charity's work has made to				Para 1.20	still occasional issues with scheduled matches being cancelled, but generally athletes were travelling regularly to competitions again following Covid.
the circumstances of its beneficiaries and any wider benefits to society as a whole.					~ National Athletic League (NAL) ~ Southern Athletic League ~ Young Athletes Development
					League (YDL) Lower Age group
					~ Wessex Track 8, Field League
					~ Hampshire Cross Country League
					~ Wessex Cross Country League
					~ Cross Country 6 League
					~ Hampshire Road Race League
					~ RR10 League
					~ Hampshire Vets Track 8 Field
					League
					The pressure on our volunteers continued,
					specifically officials, which was evident in
					the league fixtures when on occasions we
					were again unable to fulfil our requirement. On a positive note, we did host 3junior league fixtures this year and one senior
					one, and we were again able to hold Opens at Southampton, which are always well
					received.
					Early in 2022 England Athletics awarded
					the Coach ofthe Year to Jon Tilt for his
					dedication to coaching and building a
					welcoming and inclusive group, he attended the Hall of Fame and Awards
					evening in October.
					The Commonwealth Games Queens Baton
					Relay came to Southampton in the summer
					and out ofthe ten baton bearers, two were
					from SAC, Rob Shenton and Tony Fern. Rob is a member ofJon Tilt's trainin rou

and also a Mental Health Champion and
one ofthe founders of our ¹RunAndTalk
programme. Tony is part ofthe Fabric of SAC and in February he was awarded Life
membership for service to SAC, together with Michael Coker, Richie Pearson and
Jon Tilt.
Over the last 12months the Sports Centre
has been the target for repeated vandalism
which has now left our three cabins virtually
unusable. This however, did not dampen
our resolve to continue and the club
members came together to personally store
valuable equipment and assist in moving
the remainder to a more secure location
near the track. We are hoping that 2023 will
bring good news and we will see the plans
for the sports centre come to life with new
stands and athletics club house and
facilities. The Council's application for
Levelling-up funding was approved in early
2023.
We have invested a portion of the Martin
Hedges fund in supporting the Pole Vault Academy, the highlight of which was Lexi Trott being picked for English Schools in the summer, quite an achievement for a
first year U15 athlete. We also purchased
an all-electronic start system which will
integrate seamlessly with a Photo Finish system when the track is able to have it installed, and usage of EDM measuring
equipment has been implemented
throughout the summer.
Our senior team in the National Athletic
League (NAL) were not able to hold onto their place in the Premier division and were relegated to the Championship league. Our other senior team, in the Southern Athletics
League (SAL) also faced relegation with the team finishing in the relegation zone but
with another club withdrawing from that
league we have kept our place in Division 1.While this may not be the best result for
SAC the prospects for the future are
promising with a new wave of junior athletes ready to take their place in the senior teams and over a dozen senior
records broken this season. l would like to
finish by thanking all the athletes, coaches, team managers, officials, committee and
volunteers for their continued support and
hope that the next twelve months bring us success across the cross country, road
running, sportshall, Track and Field and the start ofthe ion -awaited and ve much

inancial Review	inancial Review
Review ofthe charity's financial position at the end ofthe period		Para 1.21	After the previous two years of restrictions on athletics competition and training, the summer season of2022 has at last adopted a feeling of normality. Membership fees of246.4k have increased 24% in this
			financial year and have recovered to the pre-pandemic level of 2019, which is very encouraging. Although there have been occasional cancellations, the Club has
			entered teams in all age-group
			competitions throughout the winter X-
			Country season and summer league fixtures that Southampton AC is affiliated
			to.We agreed to host two lower age Youth Development League and one Wessex League fixture to ensure that our athletes were able to take part in as many club
			competitions as possible. The Club continues to suffer from the delay to the
			Sports Centre development, although we have welcomed some cleaning and track
			repairs which have improved the facility in
			the short term.
			The operating surplus for the financial year to the end of September 2022 was 26,205. The cost of hiring training venues at 216.8k
			is still low (in comparison to 222.6k two
			years ago) because ofthe effect of further Covid closures during the winter months and the closure ofthe track for 6weeks in
			the summer to enable the repairs to be
			carried out. We are fully expecting facility
			costs to increase back to pre-Covid levels
			and have extended this provision further to
			include the thriving pole vault group.
			Further investment has been made into
			Club equipment with new and second-hand
			poles purchased for 21k, together with an EDM measuring device for 22.8k, Electronic Starting system for 24.5k and
			additional Academy training equipment
			purchased. The Martin Hedges fund
			(donation received last year amounting to
			242.4k) has been mostly retained in
			reserves at the present time and is
			intended to be used to improve Club
			resources in conjunction with the Sports
			Centre development and log-awaited
			provision ofaclub house facility. We are
			actively looking to purchase Photo-finish equipment costing 220K and improve the throws area and website as well as setting
			up an individual athlete support fund to
			assist with specific requests. We took the decision not to arrange coach
			travel to league fixtures this summer,
			because ofthe escalatin level ofthe
			10

				mainly because ofthe time taken to administer the process and the loss of our storage facility. Our remaining supply of kit valued at 23,877 will be sold online, with the net proceeds to be returned to the Club. Newly designed vests and crop tops will be sold directly to members going forwards at the slightly increased prices of218 &220. To continue to help attract more helpers,
				who are vital to the operation of Club
				activities, polo shirts were provided to coaches, officials and team managers this
				year at a cost of2537.
				Bank charges have again increased to 21.5kas the collection fees for our
				subscriptions from London & Zurich, have risen slightly. Last year England Athletics increased their fee for individual athletes to
				216, and they have advised that this will rise again to 217from April 2023. The club have absorbed these increases since the pandemic and membership fees will be
				reviewed for next season. In pre-
				pandemic years it would normally be the committee's policy to allocate
				approximately 30%of the operating surplus
				arising that year to the forward funding reserve, however the small operating
				surpluses in the last two financial years have been retained in liquid funds to
				ensure that winter training venue and
				competition liabilities can be met during the season, as normal athletic activities have
				gradually resumed.
				We will continue to monitor activities and
				undertake financial reviews where
				necessary to help to determine the level of reserve funds required. At present, deposit
				monies are being specifically retained for investment in the proposed new club house
				and to improve facilities, and to use
				updated technology such as photo finish, once the Sports Centre development has
				been completed, although with costs
				currently rising, we are comfortable using a proportion ofthese funds to support league
				and training activities as required.
Statement explaining the policy for holding reserves			Para 1.22	The purpose ofthe reserve headings are as detailed below:
stating why they are		held		General Reserves -At the discretion ofthe
				management committee these reserves are
				available to use in the future on ca ital

							projects or to fund the ongoing activities of	projects or to fund the ongoing activities of
							the club as required;
							Forward Funding Reserve - This reserve	is
							set aside to meet any major or capital
							expenditure of the club that may be
							incurred in future periods. This expenditure
							is ofa non recurrent or cyclical nature and
							is not intended to be used to cover the
							on oin dail activities ofthe club.
Amount	of reserves			held		Para 1.22	Fixed term deposits - unrestricted 271,918
							Cash at bank at 30/09/2022 - unrestricted
							2113,608 (including donation of242436.40
							from the Estate ofthe Late Martin Hedges)
							restricted 21,005from donations
							I am currently reviewing the interest income
							received to ensure that optimum rates are
							a lied.
Reasons	for holding			zero		Para 1.22	Not applicable
reserves
Details of fund materially					in	Para 1.24	Not applicable
deficit
Explanation		of any				Para C23	Not applicable
uncertainties		about the
charity continuing			as a going
concern

The charity's principal sources offunds (including	Para 1.47
any fundraising)
Investment policy and objectives including any	Para 1.46
social investment policy
adopted
A description ofthe principal	Para 1.46
risks facing the charity
Other

tructure,	Governance	Governance	and Man	agement
Description	of charity's
trusts:
Type of governing		document	Para 1.25	CONSTITUTION
(I I us i deed.	I'0J/al chal'ieii'
How is the charity			Para 1.25	CHARITABLE INCORPORATED
constituted?				ORGANISATION
(e g unincorporated
Sssocletloi'I,	CIO
Trustee selection		methods	Para 1.25	Trustees are elected at the AGM.
including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees				In 2021,the Chair advised the AGM on changes to the interpretation ofthe Constitution which was set up in 2014with two governing bodies; a Board of Trustees which granted delegated
				authority to the Committee. Advice received
				from England Athletics suggested that this
				structure placed the Board of Trustees in a
				potentially difficult situation from
				a governance perspective which has
				resulted in the move to one governing
				body. All existing Trustees were made
				aware ofthis change and given the option
				to join the committee. The
				second procedural change concerned the
				election of Committee members. Hitherto
				the whole Committee stood down at the
				AGM and put themselves forward for re-
				election ifthey so wished.
				With the growth ofthe junior section of our
				club (The Academy), Under 15srepresent
				a large proportion of our members.
				However, under the current club bye-laws,
				U15s are not eligible to vote at the club's
				AGM. A proposal, which was approved at
				the AGM recommended achange to the
				bye-laws to allow a parent/guardian to have
				a proxy vote for an U15 member.
				In addition, at this year's AGM the longest
				serving one third of the Committee
				membership stood down and subsequently
				were re-elected. SAC's continuing intention
				is to review governance and club policies
				as part ofthe 10Year Strategy. This is also
				a precondition set by England Athletics for
				their affiliation renewal recess.

Funds held as custodian	Funds held as custodian	trustees on behalf of others
Description ofthe assets
held in this capacity
Name and objects ofthe
charity on whose behalf	the .
assets are held and how	this
fails within the custodian
charity's objects
Details of arrangements	for
safe custody and
segregation ofsuch assets
from the charity's own
assets

Names a	nd addresses ofadv	isers (Optional information)
Type of	Name	Address
adviser
Name of	chief executive or names ofsenior staff members		(Optional	information)