2021-09-30-accounts

								The club has an open member's policy	The club has an open member's policy	and
								membership of the club Isopen to anyone
								who Is eligible to join an athletic club under
								the rules of England Athletics. The club
								charges a membership fee and the
								committee strives to keep these fees al		an
								affordable level.
								In 2020/2t SAC was still responding to		the
								ever changing situation regarding COVID-
								I9with much ofthe early winter training
								and competitions cancelled or severely
								restricted. The Track and Field season		had
								a delayed and compacted season and
								most leagues managed to hold at least		two
								fixtures with competitions organised locally
								to minimise travel.
								The CC6 fixtures started with aseries	of
								Virtual races and congratulations to those
								that took part. Sadly the Academy, and
								many other training groups, faced difficult
								training conditions and the much-loved
								Sportshall events were cancelled.
								The overall membership levels have
								remained good with just under 400
								competing members.
Statement				confirming			1 era 1.18	All the charity trustees are volunteers,	and
whether	the trustees have							have regard tothe public benefit guidance
had regard				to the	guidance			when carrying out their duties, whether		in
issued by			the Charity					administration, safeguarding and in the
Commission				on public				provision and facilitation of athletic related
benefit								activities for members
Additional			Information			(optional)
You ma	choose to include						further statements	where relevant about:
							SOAP reference
Policy on		grant making
							Para 1.38
Policy on		social investment
including		program			related
investment
							Para 1.38
Contribution				made	by
volunteers
Other

support all members with a focus on ge	ng
out and enjoying running and having a
chal. The programme isa great opportunity to meet new members and run with others.
A huge thanks this year goes lo Diane
Reavey, her family and Jon Tilt's training group for giving the cabins a much needed facelift along with making them watertight, building false walls and redecorating inside
and out. A huge undertaking producing
dramatic results.
This year a small group of the committee turned their hand to detective work. It's nol
every day an email arrives with the message 'Someone from Australia has left
you some money in their will' and with
multiple checking of facts this turned out to
be from the estate of Martin Hedges who
was a runner with Southampton Amateur
Athletic Club in the 1960sand sadly
passed away June 2020, leaving a portion
of his estate to SAC. SAC will be looking to
invest this money into the club to improve
what it offers the athletes and has already
purchased an EDM (Electronic Distance
Measurement System) for use on long
throws, and is investigating Photo Finish I
Electronic Start systems for the track.
In October we all lost a dear friend when
Dave Blackman tragically passed away.
Dave was part ofthe fabric of the club,
Membership secretary, volunteer, athlete
and all round amazing indiviual who will be
missed by all.
We end the year with good news, Jon Tilt
was awarded Regional Coach ofthe year
for the South East Region and was
shorllisted as one oftwo coaches for the
England Athletics Coach of the year award.
In December we launched our 10Year
strategy. This has been worked on over the
last few years, initiated by the member
survey by England Athletics in 2019.This
strategy will give direction as to how the
club develops, and will intorm any long
term decisions. The aim is to involve our
members in the future direction ofthe club,
with focus groups and projects to mark the
way forward in achieving our objectives.
Once again our Netley 10K event has been
postponed for another year, currently
scheduled totake place in May 2022.

Review	of the charity's	para 1st	This has again been an extraordinary year
financial	position at the end		due to the restrictions on athletics
of the period			competition in the summer season of2021
			and again in the winter months where
			multiple lockdowns prevented indoor and
			outdoor training.
			Membership fees of237.4k have increased
			in this financial year to 80'Y, of the pre-
			pandemic levels, with some members
			opting to take a reduced subscription
			offered by the Club as a result of Covid-19.
			The X-Country season was almost
			cancelled in its entirety, and the restricted
			summer season and lack of athletics
			activity in schools made it difficult to both
			retain and attract membership. In particular
			the delays to the Sports Centre
			development &improvement tothe existing
			facilities which have deteriorated
			significantly, continues to be afactor.
			The operating surplus (excluding the
			charitable donation received of242,580)
			was 21,764. Because ofthe reduced costs
			of hiring training venues due to Covid-19 of
			Et3.1k (in comparison to 222.6k two years
			ago) and the localisation of league fixtures,
			which negated the necessity to pay travel
			and hotel costs to athletes (27.7k two years
			ago), the Committee took the decision to
			invest surplus funds into the purchase of
			poles and other training equipment,
			principally for the Aacdemy and throws
			group (free acquisition of21,000of
			throwing equipment through a donation
			from Eveque)
			The Club's agreement with main facility
			provider, Active Nation expired on
			31/I2/2020. We have met and have agreed
			a new 5 year contract with no increase to
			basic cosh
			In addition, the Cabins were in very poor
			condilion and repair costs of27.5k were
			deemed necessary with the Sports Centre
			redevelopment not expected prior to 2023.
			Southampton Council have agreed to assist
			with a grant of24.4k which will be received
			in the next financial year. To try to attract
			more helpers, who are vital to the operation
			of Club activities, polo shirts were offered to
			coaches, officials and team managers. The
			cost of2860was included in equipment
			oasis.

Description	Description		of charily's	of charily's
trusts:
Type of	governing			document		Para 1 55	CONSTITUTION
How is the		charity				Para r45	CHARITABLE INCORPORATED
constituted?							ORGANISATION
Trustee	selection			methods		Para 1.25	Trustees are elected at the AGM.
including	details of any
constitutional provisions e.g. election to post or name of							The Chair advised the AGM on changes to the interpretation of the Constitution which
any person			or body entitled				was set up in 20f4 with two governing
to appoint		one or more					bodies; a Board ofTrustees which granted
trustees							delegated authority to the Committee.
							Advice received from England Athletics
							suggested that this structure placed the
							Board ofTrustees in a potentially difficult
							situation from a governance perspective which has resulted in the move toone
							governing body. All existing Trustees were
							made aware of this change and given the
							option to join the comminee. The
							second procedural change concerns the
							election ofCommittee members. Hitherto
							the whole Committee stood down at the
							AGM and put themselves forward for re-
							election ifthey so wished. Henceforth the
							longest serving one third ofthe Commitee
							membership will stand down and stand
							again for re-election ifthey wish. SAC's
							intention isto review governance and club
							policies as part ofthe 10Year Strategy.
							This is also a precondition set by England
							Athletics for their affiliation
							renewal recess.
Additional		Information			(optional)
You ma	choose to include fort					her statements	where relevant about
Policies adopted	and procedures forthe induction					Para 1.51
and training			oftrustees
The charity's organisational structure and any wider						Para 1.51
network	with		which	the
charity works
Relationship			with any related			Para 1.51
arties
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